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Cashless Catering and Online Payment Solution

Aberdeenshire Council

This public procurement record has 3 releases in its history.

Award

04 Mar 2025 at 11:22

Award Notice
TenderUpdate

22 Jan 2024 at 11:46

Tender Notice
Tender

21 Dec 2023 at 16:01

Tender Notice
Summary of the contracting process

Aberdeenshire Council has completed the procurement process for a Cashless Catering and Online Payment Solution in the IT services category, specifically focusing on consulting, software development, Internet, and support. The procurement, conducted using an open procedure, aims to replace two existing contracts that are nearing expiry. The process, which commenced with a tender and has now reached the award stage, concluded with CRB Cunninghams Limited being awarded the contract valued at £435,000. The contract, which was officially signed on 28 February 2025, is expected to streamline catering services and online payments in schools within Aberdeenshire, reducing the need for cash handling and enhancing data analysis for operational efficiency.

This tender presents a significant business growth opportunity, particularly for IT service providers specialising in software development and integration of payment systems. Businesses that can deliver robust, secure, and user-friendly cashless payment solutions, as well as provide ongoing support and maintenance, would be well-suited to compete in similar future tenders. The awarded contract highlights the potential for small and medium-sized enterprises (SMEs) to succeed in providing innovative solutions within the public sector, fostering new business relationships and expanding their market presence.

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Notice Information

Notice Title

Cashless Catering and Online Payment Solution

Notice Description

The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS). Aberdeenshire Council currently has two separate contracts in place for a cashless catering and online payment solution that are nearing expiry. The Catering Service must ensure it has an appropriate solution in place that will continue to provide a front of house service and also to generate the accurate critical data that is required to run reports for data analysis that will help the Service to continue to operate efficiently. There is also a desire to push more payments online to stop the need for cash handling that is presently undertaken by staff and reduce the associated risks with those processes.

Lot Information

Lot 1

The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS). Additional information: If any mandatory (Must-Have) requirements cannot be met, the supplier should not proceed with the tender. Should a supplier continue with their bid without meeting all mandatory requirements, the Council reserves the right to disqualify on the basis of non-compliance.

Renewal: The Council shall have the sole option of extending the contract for a further period (or periods) of up to two (2) years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-042950
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007794-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48110000 - Point of sale (POS) software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£675,000 £500K-£1M
Lots Value
£675,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£435,000 £100K-£500K

Notice Dates

Publication Date
4 Mar 20251 years ago
Submission Deadline
26 Jan 2024Expired
Future Notice Date
Not specified
Award Date
28 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aberdeenshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire
Local Authority
Aberdeen City
Electoral Ward
Midstocket/Rosemount
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
1
Supplier Name

CRB Cunninghams Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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