TC103 - Highways Winter Maintenance - Gritting Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0429ac-2024-07-29T15:57:26+01:00",
    "date": "2024-07-29T15:57:26+01:00",
    "ocid": "ocds-h6vhtk-0429ac",
    "description": "The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on 05/02/2023 as referred to in IV.2.2. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation. The contracts will be for 6 years, expected to commence 15/04/2023 with option to extend for up to an additional 2 year(s). The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project. The Council reserves the right not to award the contract, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract. All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.",
    "initiationType": "tender",
    "tender": {
        "id": "DN734878",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "TC103 - Highways Winter Maintenance - Gritting Contract",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90630000",
            "description": "Ice-clearing services"
        },
        "mainProcurementCategory": "services",
        "description": "The contract is for the provision of a standby and response service and equipment to spread a measured amount of rock salt or other de-icing materials on roads and footways, or remove snow during winter periods only, to prevent or remove hazard caused by frost, ice, or snow formation, all to the written instruction of the City Council.",
        "value": {
            "amount": 8800000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The contract is for the provision of a standby and response service and equipment to spread a measured amount of rock salt or other de-icing materials on roads and footways, or remove snow during winter periods only, to prevent or remove hazard caused by frost, ice, or snow formation, all to the written instruction of the City Council. The Rock Salt or similar material to be spread will be provided by the City Council. This contract comprises in general terms but is not necessarily limited to the provision of all necessary labour, vehicles, plant, expertise, management and other resources and consumables (except Rock Salt or other material to be laid) to facilitate the complete service, both on 'stand by' and by deployment as necessary. The Contract is intended to enable the provision of winter services, to include the spreading of rock salt and liquid de-icer, along with the clearing of snow from public highways which the Council is the Highway Authority will also request other Third-Party sites which are included within the tender. The Service will involve pre-treatment gritting and de-icing to prevent ice from forming on highway surfaces; post-treatment following the formation of ice and the clearance of snow plus other associated services, either on a predetermined basis along standard routes or on a reactive basis. The Contract does not include civil emergency works caused by heavy snowfalls, provision for which will be made separately.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price/Quality/Social Value",
                            "type": "quality",
                            "description": "100"
                        },
                        {
                            "type": "price"
                        }
                    ]
                },
                "value": {
                    "amount": 8800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2160
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for 24 months."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34143000",
                        "description": "Winter-maintenance vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44113910",
                        "description": "Winter-maintenance materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90620000",
                        "description": "Snow-clearing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD3"
                    },
                    {
                        "region": "UKD3"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.the-chest.org.uk/",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-02-05T11:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-02-05T11:00:00Z"
        },
        "bidOpening": {
            "date": "2024-02-05T11:00:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract/framework is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract/ has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_PROC_OPEN",
                "description": "No tenders or no suitable tenders/requests to participate in response to open procedure"
            },
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_EXTREME_URGENCY",
                "description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive"
            }
        ],
        "procurementMethodRationale": "This contract has been awarded under Reg 32 on the grounds of: \"insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.\" Extreme urgency was required due to the necessity to appoint a new supplier and to give the new supplier time to acquire equipment needed for the contract. Carrying out a competitive procedure would not have given a new supplier the time to have equipment in place for the commencement of the service."
    },
    "parties": [
        {
            "id": "GB-FTS-56271",
            "name": "Manchester City Council",
            "identifier": {
                "legalName": "Manchester City Council"
            },
            "address": {
                "streetAddress": "Floor 5 (Mount Street Elevation), Town Hall Extension, Albert Square",
                "locality": "Manchester",
                "region": "UKD3",
                "postalCode": "M60 2LA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Mr Philip Robinson",
                "telephone": "+44 1612345000",
                "email": "procurement@manchester.gov.uk",
                "url": "https://www.the-chest.org.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.manchester.gov.uk",
                "buyerProfile": "http://www.manchester.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-24820",
            "name": "The High Court (England, Wales and Northern Ireland)",
            "identifier": {
                "legalName": "The High Court (England, Wales and Northern Ireland)"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-119907",
            "name": "Thermal Road Repairs Ltd",
            "identifier": {
                "legalName": "Thermal Road Repairs Ltd",
                "id": "09127996"
            },
            "address": {
                "streetAddress": "Units A&B Lancaster Fields, The Gateway, Crewe",
                "locality": "Cheshire",
                "region": "UKD3",
                "postalCode": "CW1 6FF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-56271",
        "name": "Manchester City Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "023643-2024-TC103 - Highways Winter Maintenance - Gritting Contract-1",
            "relatedLots": [
                "1"
            ],
            "title": "TC103 - Highways Winter Maintenance - Gritting Contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-119907",
                    "name": "Thermal Road Repairs Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "023643-2024-TC103 - Highways Winter Maintenance - Gritting Contract-1",
            "awardID": "023643-2024-TC103 - Highways Winter Maintenance - Gritting Contract-1",
            "title": "TC103 - Highways Winter Maintenance - Gritting Contract",
            "status": "active",
            "value": {
                "amount": 3300000,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-18T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}