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AI Transcription Tool

Swindon Borough Council

This public procurement record has 4 releases in its history.

Award

26 Feb 2025 at 14:32

Award Notice
Award

30 Apr 2024 at 11:25

Award Notice
TenderUpdate

02 Jan 2024 at 08:51

Tender Notice
Tender

27 Dec 2023 at 16:58

Tender Notice
Summary of the contracting process

Swindon Borough Council has completed the procurement process for an AI Transcription Tool, classified under software supply services (CPV code 72268000). The initial contract term is 12 months, starting 13 February 2025, with an option to extend for six additional periods of 12 months, potentially leading to a total term of 7 years. The estimated value for the initial term is between £80,000 and £300,000, with a total potential value ranging from £560,000 to £2,100,000. The procurement process was conducted through an open procedure, and the contract was awarded to Beam Up Ltd, with the contract signing date recorded on 29 January 2025. The primary procurement method employed was open procedure and governed by legal basis 32014L0024.

This tender presents substantial business growth opportunities, particularly for companies proficient in AI software solutions, such as transcription tools. Small and medium-sized enterprises (SMEs) that excel in software development, implementation, and support services could benefit considerably, given the significant contract value and the potential for a long-term partnership. The comprehensive nature of the contract, incorporating functional and non-functional capabilities, security, compliance, and social value, aligns well with businesses focused on providing innovative and secure software solutions. Participating in such tenders can aid SMEs in enhancing their market visibility and expanding their project portfolios within the public sector.

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Notice Information

Notice Title

AI Transcription Tool

Notice Description

Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between PS80,000.00 and PS300,000.00. The estimated value of the option to extend for a 12 month period is PS80,000.00 and PS300,000.00. The estimated potential total contract period of 7 years shall be between PS560,000.00 and PS2,100,000.00.

Lot Information

Lot 1

Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between PS80,000.00 and PS300,000.00. The estimated value of the option to extend for a 12 month period is PS80,000.00 and PS300,000.00. The estimated potential total contract period of 7 years shall be between PS560,000.00 and PS2,100,000.00.

Options: The initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0429e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007302-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212000 - Programming services of application software

72262000 - Software development services

72263000 - Software implementation services

72268000 - Software supply services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£2,550,000 £1M-£10M

Notice Dates

Publication Date
26 Feb 20251 years ago
Submission Deadline
29 Jan 2024Expired
Future Notice Date
Not specified
Award Date
11 Mar 20242 years ago
Contract Period
19 Feb 2024 - 31 Dec 2024 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swindon Borough Council
Additional Buyers

Bridgend County Borough Council

Bridgend council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRIDGEND
Postcode
SN1 2JH
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
2
Supplier Names

Beam Up Ltd

Challoch Energy

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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