Award

Theatre, Lighting and Seating Consultant Services

BRITTEN PEARS ARTS

This public procurement record has 4 releases in its history.

Award

24 May 2024 at 16:03

TenderUpdate

07 Jan 2024 at 14:01

TenderUpdate

02 Jan 2024 at 12:25

Tender

29 Dec 2023 at 05:51

Summary of the contracting process

The public procurement contracting process for the project titled "Theatre, Lighting and Seating Consultant Services" is led by Britten Pears Arts, a cultural charity organisation based in Saxmundham, United Kingdom. The procurement encompasses specialty design services in the services category, specifically focusing on Theatre, Lighting, and Seating design services through RIBA Stages 0 - 7. The procurement method is an open procedure, with the tender being for Theatre, Lighting, and Seating Consultancy Services, and it is currently in the award stage. The total contract value is £4,205,000 GBP with a contract signing date of 19th April 2024, and the awarded supplier is Charcoalblue LLP.

This tender for Theatre, Lighting, and Seating Consultant Services offers opportunities for businesses involved in specialty design services, particularly in theatre design, lighting, and seating consultancy. Specialised SMEs in these areas would be well-suited to compete for this contract awarded by Britten Pears Arts. The procurement process involves detailed award criteria focusing on quality and cost factors, creating avenues for businesses to showcase their expertise in designing theatre spaces and lighting solutions. The contract period spans from 1st April 2024 to 30th May 2026, providing a substantial engagement opportunity for businesses in the industry.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Theatre, Lighting and Seating Consultant Services

Notice Description

Theatre, Lighting and Seating design services RIBA Stages 0 -7

Lot Information

Lot 1

Theatre, Lighting and Seating Consultancy Services for workstreams CH1 / CH3 / BP1 (which are 3nr workstreams out of an anticipated 15nr workstreams for the capital programme) Additional information: The workstreams are subject to funding being secured along with planning permission and listed building consent being obtained. The works will be signed off to proceed at each RIBA works stage subject to these variables.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0429ff
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016531-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79930000 - Specialty design services

Notice Value(s)

Tender Value
£4,205,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£4,205,000 £1M-£10M

Notice Dates

Publication Date
24 May 20241 years ago
Submission Deadline
2 Feb 2024Expired
Future Notice Date
Not specified
Award Date
18 Apr 20241 years ago
Contract Period
31 Mar 2024 - 30 May 2026 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BRITTEN PEARS ARTS
Contact Name
Ken Baines
Contact Email
kbaines@brittenpearsarts.org
Contact Phone
+44 7970161832

Buyer Location

Locality
SAXMUNDHAM
Postcode
IP17 1SP
Post Town
Ipswich
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH63 East Suffolk
Delivery Location
TLH1 East Anglia

Local Authority
East Suffolk
Electoral Ward
Rendlesham & Orford
Westminster Constituency
Suffolk Coastal

Supplier Information

Number of Suppliers
1
Supplier Name

CHARCOALBLUE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0429ff-2024-05-24T17:03:45+01:00",
    "date": "2024-05-24T17:03:45+01:00",
    "ocid": "ocds-h6vhtk-0429ff",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-0429ff",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Theatre, Lighting and Seating Consultant Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79930000",
            "description": "Specialty design services"
        },
        "mainProcurementCategory": "services",
        "description": "Theatre, Lighting and Seating design services RIBA Stages 0 -7",
        "value": {
            "amount": 4205000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Theatre, Lighting and Seating Consultancy Services for workstreams CH1 / CH3 / BP1 (which are 3nr workstreams out of an anticipated 15nr workstreams for the capital programme) Additional information: The workstreams are subject to funding being secured along with planning permission and listed building consent being obtained. The works will be signed off to proceed at each RIBA works stage subject to these variables.",
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2026-05-30T23:59:59+01:00"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Award questions",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "name": "Price and resources",
                            "type": "cost",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKH1"
                    },
                    {
                        "region": "UKH1"
                    }
                ],
                "deliveryLocation": {
                    "description": "Snape Maltings, Snape, IP17 1SP"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.brittenpearsarts.org",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2024-02-02"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-02-05T16:00:00Z"
        },
        "bidOpening": {
            "date": "2024-02-05T16:00:00Z"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "description": "Tender Clarification Number 1 following tender query. Q1. We have downloaded the documents relating to the above tender from the government portal , I just wanted to check if that download contains all the information for the ITT? The information is very detailed, but can I check that the works covered by this ITT are to include updates to the existing AV and show relay analogue infra-structure to replace it with a digital IP system as well as the lighting? A1. The ITT and the Appendix H pricing schedule are the full information relating to this tender. The workstreams set out the work requirements - particular relating to this query CH1 Technical Equipment Upgrades to the Concert Hall confirms the requirements as \"The priority is to update the existing lighting, AV and show relay analogue infra-structure and replace it with a digital IP system\". Workstream BP1 also identifies the need for New lighting system, sound and video infrastructure including permanent lighting and AV control position to the Britten Pears Bldg along with the installation of a backstage Technical infrastructure throughout the building. Please also see Workstream CH3 in the Concert Hall which details the new seating, handrails and adaptations for wheelchair users."
            },
            {
                "id": "2",
                "description": "Tender Clarification Number 2. Box link included below for submission of Tenders https://app.box.com/f/70fb1b40a32f467cb947aaf21307c347 This link is to be used for tender submissions and is timed to close in line with the closing date published in the ITT and notice. Note Tenders are not to be sent via BPA website or direct to any BPA email addresses."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-00980281",
            "name": "Britten Pears Arts",
            "identifier": {
                "legalName": "Britten Pears Arts",
                "id": "00980281",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Snape Maltings Concert Hall",
                "locality": "Saxmundham",
                "region": "UKH14",
                "postalCode": "IP171SP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ken Baines",
                "telephone": "+44 7970161832",
                "email": "kbaines@brittenpearsarts.org",
                "url": "https://www.dropbox.com/scl/fo/efoyn86xihz45vjz83q4d/h?rlkey=26njh73oqbb4hw626o8qcrayw&dl=0"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.brittenpearsarts.org",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Cultural Charity"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Charity"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-525",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-COH-OC373258",
            "name": "Charcoalblue LLP",
            "identifier": {
                "legalName": "Charcoalblue LLP",
                "id": "OC373258",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "London",
                "region": "UKI",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-00980281",
        "name": "Britten Pears Arts"
    },
    "language": "en",
    "description": "Awarded Contract Score Quality 48 Price 28 Total 76",
    "awards": [
        {
            "id": "016531-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-OC373258",
                    "name": "Charcoalblue LLP"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "016531-2024-1",
            "awardID": "016531-2024-1",
            "status": "active",
            "value": {
                "amount": 4205000,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-19T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}