Conservation Services Contract

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    "id": "ocds-h6vhtk-042b3f-2024-03-06T10:30:12Z",
    "date": "2024-03-06T10:30:12Z",
    "ocid": "ocds-h6vhtk-042b3f",
    "description": "Bidders must ensure all documents are submitted before the deadline as we cannot accept late submissions, unless written evidence can be provided of an issue with the PCS portal. Bidders should also in their response clearly set out any issues they have with the HES terms and conditions - document 5, as we cannot negotiate at contract award or post contract award. (SC Ref:760128)",
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        "id": "HES/C/4213",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Conservation Services Contract",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "92500000",
            "description": "Library, archives, museums and other cultural services"
        },
        "mainProcurementCategory": "services",
        "description": "HES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider's own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.",
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                "description": "HES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider's own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.",
                "value": {
                    "amount": 200000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "After the initial 2 year period there will be an option to extend for up to a further 24 months, reviewed annually."
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                        "region": "UKM"
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                        "region": "UKM"
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        "selectionCriteria": {
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                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "minimum": "Employers (compulsory) Liability Insurance - GDP 5 million Public Liability Insurance - GDP 10 million Commercial Insurance that covers collections against loss or damage whilst on their or sub-contractor's premises. HES will provide valuations to the supplier before transit of Collections to the Suppliers premises.",
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        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2024-02-16T12:00:00Z"
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        "recurrence": {
            "description": "If extensions are used then this will be re-tendered in 2028."
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            "id": "GB-FTS-1169",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Fiona Fretwell",
                "telephone": "+44 1316688866",
                "email": "procurement@hes.scot",
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                        "id": "NATIONAL_AGENCY",
                        "description": "National or federal agency/office"
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                    {
                        "scheme": "COFOG",
                        "description": "Built Environment, Conservation and Tourism"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-2432",
            "name": "Edinburgh Sheriff Court and Justice of Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of Peace Court"
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            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
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        },
        {
            "id": "GB-FTS-23692",
            "name": "AOC Archaeology Group",
            "identifier": {
                "legalName": "AOC Archaeology Group"
            },
            "address": {
                "streetAddress": "Edgefield Industrial Estate, LOANHEAD,, Midlothian",
                "locality": "Loanhead",
                "region": "UKM73",
                "postalCode": "EH20 9SY",
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                    "id": "GB-FTS-23692",
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                }
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