Award

Facility management software - Life sciences

UNIVERSITY OF WARWICK

This public procurement record has 2 releases in its history.

Award

23 Apr 2025 at 09:08

Tender

11 Jan 2024 at 17:35

Summary of the contracting process

The University of Warwick recently concluded a procurement process for a facility management software intended to support various facilities within the School of Life Sciences. The tender, classified under "Software package and information systems" (CPV code 48000000), was part of an open procedure targeting goods, specifically software to enhance technological and administrative functions across its Research Technology Platforms. Located in Coventry, the process transitioned from planning to the award stage, with the contract awarded on 23rd April 2025 to the supplier Idea Elan LLC. This procurement was part of the University's voluntary procurement practices under the GPA, with a tender submission deadline that was set for 12th February 2024.

This tender offers significant opportunities for software developers and technology firms focusing on facility management solutions, particularly those providing integrated booking systems and compliance record functionalities. Suppliers with capabilities in scalable software solutions suited for life sciences contexts could find engaging with such tenders advantageous for business growth. As the University is not bound by the Public Contracts Regulations, it remains open to innovation and flexibility in supplier offerings, making it an appealing prospect for SMEs with competitive technological propositions.

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Notice Title

Facility management software - Life sciences

Notice Description

The University of Warwick has a requirement to purchase a Facility Management Software for over 200 instruments, across 12 facilities, and provide an integrated booking system that can be rolled out across multiple platforms simultaneously, alleviate technical manager administrative time, simplify access and enhance visibility of technologies to users and provide auditable financial, training and compliance records. This software will support the Research Technology Platforms (RTPs), Bio-Analytical Shared Resource Laboratories (BioSRLs) and Horticultural Services in the School of Life Sciences (SLS).Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.The Universi

Lot Information

Lot 1

The University of Warwick has a requirement to purchase a Facility Management Software for over 200 instruments, across 12 facilities, and provide an integrated booking system that can be rolled out across multiple platforms simultaneously, alleviate technical manager administrative time, simplify access and enhance visibility of technologies to users and provide auditable financial, training and compliance records. This software will support the Research Technology Platforms (RTPs), Bio-Analytical Shared Resource Laboratories (BioSRLs) and Horticultural Services in the School of Life Sciences (SLS).Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.The deadline for submissions is Friday 9th February 2024 at 12pm midday.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-042c8a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016408-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£85,000 Under £100K
Lots Value
£85,000 Under £100K
Awards Value
Not specified
Contracts Value
£21,000 Under £100K

Notice Dates

Publication Date
23 Apr 202510 months ago
Submission Deadline
9 Feb 2024Expired
Future Notice Date
Not specified
Award Date
22 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF WARWICK
Contact Name
Not specified
Contact Email
li-li.shih@warwick.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
N/A
Post Town
Not specified
Country
Not specified

Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLG33 Coventry

Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

IDEA ELAN

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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