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Management of operation of a household recycling centre in Welshpool, Powys

Powys County Council

This public procurement record has 3 releases in its history.

Award

20 Aug 2026 at 09:02

Award Notice
Award

01 Aug 2024 at 17:02

Award Notice
Planning

12 Jan 2024 at 11:17

Planning Notice
Summary of the contracting process

Powys County Council procured services to manage and operate the household recycling centre in Welshpool, Powys. The facility serves local residents by accepting waste items that are not normally collected through the household waste and recycling service. Welshpool is one of five household recycling centres in the county and is owned by Sundorne Products (Welshpool) Limited, trading as Potters Waste Management, rather than by the council. The requirement is categorised as refuse and waste-related services (CPV 90500000). The buyer is Powys County Council, based at County Hall in Llandrindod Wells. The delivery location is Welshpool, in Powys. The wider operating model covers four council-owned recycling centres, but this procurement concerns the Welshpool centre as a separate requirement.

The procurement is complete and has been awarded to Potters Waste Management. It used a limited award procedure without prior publication of a call for competition, justified on the basis that the Welshpool centre is externally owned and the requirement falls outside the relevant directive’s scope. The award criterion was price. The contract was signed on 1 August 2024 and runs from 1 April 2025 to 31 March 2032, with the procurement description referring to a possible further three-year extension. Two active award and contract records name Potters Waste Management: one contract is valued at £4,500,000 and the other at £4,536,000, both in GBP. One bid was recorded, from an SME, and it was the only bid received for the requirement.

This procurement demonstrates a substantial, long-term requirement for the operational management of a household recycling centre in Welshpool. Relevant suppliers would need practical experience running recycling or household waste facilities, managing public-facing site operations and handling waste streams that fall outside routine household collections. Credible competitors should be able to show they can operate safely and reliably from an externally owned site while supporting residents and maintaining day-to-day service delivery. The buyer’s use of a limited award route means that understanding the council’s operating model and the specific constraints of the Welshpool facility would be important when preparing for comparable future requirements. The selected supplier was an SME, indicating that delivery is not necessarily limited to large national waste-management businesses.

How relevant is this notice?

Notice Information

Notice Title

Management of operation of a household recycling centre in Welshpool, Powys

Notice Description

Powys County Council provides five household recycling centres (HRC) within the County of Powys for residents to recycle waste items that are not usually collected as part of the waste and recycling collection service. Of the five HRC's, four are owned by the Council (Lower Cwmtyrch, Brecon Llandrindod Wells, Newtown) with the fifth HRC (Welshpool) being owned by an external organisation, Sundorne Products (Welshpool) Limited t/a Potters Waste Management. The four Council owned sites are now managed under contract by Bryson Recycling Ltd. Over several years, the Council has explored the option to establish a Council owned site in the Welshpool area but has been unsuccessful in securing a suitable site in the area to operate a HRC from. As part of the Council's review of the current operating model for the management and operation of the HRCs, the marketplace has been engaged with via a soft market test which, amongst other points, explored the lotting of the contract with feedback from all respondents being that the four Council owned sites should be offered as one lot with the Welshpool HRC being treated as a separate lot. The Council published a a Voluntary ex ante Transparency (VEAT) Notice on 28th March 2024 to advise of its intention to make an award of a seven-year contract (with an option to extend for a further three years) to Sundorne Products (Welshpool) Limited t/a Potters Waste Management, for the management and operation of the Welshpool HRC to reflect the contract term for the contract opportunity for the remaining four HRC's which is planned to be published following completion of this notice. The contract has now been agreed, starting on 1st April 2025, expiring 31st March 2032.

Lot Information

Lot 1

Powys County Council provides five household recycling centres (HRC) within the County of Powys for residents to recycle waste items that are not usually collected as part of the waste and recycling collection service. Of the five HRC's, four are owned by the Council (Lower Cwmtyrch, Brecon Llandrindod Wells, Newtown) with the fifth HRC (Welshpool) being owned by an external organisation, Sundorne Products (Welshpool) Limited t/a Potters Waste Management. The four Council owned sites are now managed under contract by Bryson Recycling Ltd. Over several years, the Council has explored the option to establish a Council owned site in the Welshpool area but has been unsuccessful in securing a suitable site in the area to operate a HRC from. As part of the Council's review of the current operating model for the management and operation of the HRCs, the marketplace has been engaged with via a soft market test which, amongst other points, explored the lotting of the contract with feedback from all respondents being that the four Council owned sites should be offered as one lot with the Welshpool HRC being treated as a separate lot. The Council published a a Voluntary ex ante Transparency (VEAT) Notice on 28th March 2024 to advise of its intention to make an award of a seven-year contract (with an option to extend for a further three years) to Sundorne Products (Welshpool) Limited t/a Potters Waste Management, for the management and operation of the Welshpool HRC to reflect the contract term for the contract opportunity for the remaining four HRC's which is planned to be published following completion of this notice. The contract has now been agreed, starting on 1st April 2025, expiring 31st March 2032.

Procurement Information

Powys County Council provides five household recycling centres (HRC) within the County of Powys for residents to recycle waste items that are not usually collected as part of the waste and recycling collection service. Of the five HRC's, four are owned by the Council (Lower Cwmtyrch, Brecon Llandrindod Wells, Newtown) with the fifth HRC (Welshpool) being owned by an external organisation, Sundorne Products (Welshpool) Limited t/a Potters Waste Management.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-042ca3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079271-2026
Current Stage
Award
All Stages
Planning, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£9,036,000 £1M-£10M

Notice Dates

Publication Date
20 Aug 20266 days ago
Submission Deadline
Not specified
Future Notice Date
5 Apr 2024Expired
Award Date
1 Aug 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Powys County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LLANDRINDOD WELLS
Postcode
LD1 5LG
Postcode Area
Llandrindod Wells
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
TLL24 Powys
Local Authority
Powys
Electoral Ward
Llandrindod South
Westminster Constituency
Brecon, Radnor and Cwm Tawe

Supplier Information

Number of Suppliers
1
Supplier Name

Potters Waste Management

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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