Award

Open Space Maintenance Contract 2024 - 2029

EAST KILBRIDE HOUSING ASSOCIATION LTD

This public procurement record has 3 releases in its history.

Award

12 Apr 2024 at 13:04

TenderUpdate

15 Feb 2024 at 10:33

Tender

16 Jan 2024 at 08:50

Summary of the contracting process

The East Kilbride Housing Association Ltd and West Whitlawburn Housing Co-operative have jointly procured a 'Open Space Maintenance Contract 2024 – 2029' for the repair and maintenance services. The contract involves maintenance of open spaces including grass cutting, planting, pruning, weed control, and more. The contracting process has been in the tender stage, with a submission deadline initially set for February 15, 2024. The procurement method is an open procedure, and the contract has specific quality and cost of service criteria for evaluation.

This tender for the 'Open Space Maintenance Contract 2024 – 2029' presents business opportunities for contractors offering repair and maintenance services. Companies specializing in landscaping work, hedge and tree maintenance, and similar services would be well-suited to compete. The procurement is led by the East Kilbride Housing Association Ltd, offering the chance for businesses to engage with a public body. The contract duration is 36 months with possible extensions, creating a stable opportunity for business growth in the landscaping and maintenance industry.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Open Space Maintenance Contract 2024 - 2029

Notice Description

East Kilbride Housing Association and West Whitlawburn Housing Co-operative an are jointly procuring 'Open Space Maintenance Contract 2024 - 2029'.

Lot Information

Lot 1

The works will consist of the open space maintenance to all open space areas in accordance with the maintenance schedule (Priced Section) on behalf of The Associations as part of their Cyclical Maintenance programme 2024 to 2029, generally within the East Kilbride and West Whitlawburn operational areas but may include a wider geographical area in future. We are seeking to appoint an Open Space contractor to provide services in relation to grass cutting; grass areas repairs/maintenance; planting; shrub bed maintenance; pruning; weed control; litter picking, path brushing; and hedge and tree maintenance. Ad hoc repair works will also be included to both hard and soft landscaping throughout the duration of the contract as instructed by the Associations. Area plans and scope of works are included with the tender documents. The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months. Additional information: See ITT

Renewal: The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-042d64
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011996-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

45112712 - Landscaping work for gardens

50000000 - Repair and maintenance services

71421000 - Landscape gardening services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Apr 20241 years ago
Submission Deadline
15 Feb 2024Expired
Future Notice Date
Not specified
Award Date
12 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
See attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - OSM Final

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
EAST KILBRIDE HOUSING ASSOCIATION LTD
Additional Buyers

WEST WHITLAWBURN HOUSING CO-OPERATIVE LIMITED

Contact Name
Not specified
Contact Email
enquiries@wwhc.org.uk, slatta@ekdha.co.uk
Contact Phone
+44 1355227751, +44 1416418628

Buyer Location

Locality
EAST KILBRIDE
Postcode
G74 4DP
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM8 West Central Scotland, TLM82 Glasgow City, TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
Cambuslang West
Westminster Constituency
Rutherglen

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-042d64-2024-04-12T14:04:31+01:00",
    "date": "2024-04-12T14:04:31+01:00",
    "ocid": "ocds-h6vhtk-042d64",
    "description": "Please ensure that you read the ITT first and understand your submission requirements and dates. PLEASE MAKE SURE THAT YOU READ AND UNDERSTAND THE SUBMISSION REQUIREMENTS AND ASK ANY QUESTIONS YOU HAVE ON THE PCS PORTAL. (SC Ref:763709)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-042d64",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Open Space Maintenance Contract 2024 - 2029",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "East Kilbride Housing Association and West Whitlawburn Housing Co-operative an are jointly procuring 'Open Space Maintenance Contract 2024 - 2029'.",
        "value": {
            "amount": 800000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The works will consist of the open space maintenance to all open space areas in accordance with the maintenance schedule (Priced Section) on behalf of The Associations as part of their Cyclical Maintenance programme 2024 to 2029, generally within the East Kilbride and West Whitlawburn operational areas but may include a wider geographical area in future. We are seeking to appoint an Open Space contractor to provide services in relation to grass cutting; grass areas repairs/maintenance; planting; shrub bed maintenance; pruning; weed control; litter picking, path brushing; and hedge and tree maintenance. Ad hoc repair works will also be included to both hard and soft landscaping throughout the duration of the contract as instructed by the Associations. Area plans and scope of works are included with the tender documents. The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months. Additional information: See ITT",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "name": "Cost of Service",
                            "type": "cost",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45112712",
                        "description": "Landscaping work for gardens"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM8"
                    },
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM8"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "See attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - OSM Final",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "See attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - OSM Final"
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As per KPIs attached",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-02-15T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-02-15T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-02-15T12:00:00Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "See attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - OSM Final"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-02-15T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2024-02-16T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2024-02-15T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2024-02-16T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Staffing"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-4893",
            "name": "East Kilbride Housing Association Ltd",
            "identifier": {
                "legalName": "East Kilbride Housing Association Ltd"
            },
            "address": {
                "streetAddress": "2 Old Coach Road",
                "locality": "East Kilbride",
                "region": "UKM95",
                "postalCode": "G74 4DP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1355227751",
                "email": "SLatta@ekdha.co.uk",
                "faxNumber": "+44 1355236247",
                "url": "http://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.ekdha.co.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15142",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-4976",
            "name": "West Whitlawburn Housing Co-operative Limited",
            "identifier": {
                "legalName": "West Whitlawburn Housing Co-operative Limited"
            },
            "address": {
                "streetAddress": "57 Belmont Road, Cambuslang",
                "locality": "Glasgow",
                "region": "UKM95",
                "postalCode": "G72 8PG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1416418628",
                "email": "enquiries@wwhc.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.wwhc.org.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12283"
            }
        },
        {
            "id": "GB-FTS-2271",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-4893",
        "name": "East Kilbride Housing Association Ltd"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000755291"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "011996-2024-N/a-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        }
    ]
}