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Catering EPOS and stock management solution

The Corporate Officer of the House of Commons and The Corporate Officer of the House of Lords (acting jointly)

This public procurement record has 2 releases in its history.

Award

16 Oct 2024 at 17:08

Award Notice
Tender

17 Jan 2024 at 11:24

Tender Notice
Summary of the contracting process

The Corporate Officer of the House of Commons and the Corporate Officer of the House of Lords, acting jointly, are seeking to procure a Catering EPOS and stock management solution. This process, classified under the industry category "Point of sale (POS) software package" (CPV code: 48110000), involves a restricted procedure aimed at appointing a single contractor for an eight-year term (with an initial five years and three potential 12-month extensions). The procurement is set in the Parliamentary Estate in London (region UKI32), covering 31 catering outlets within five buildings. The tender process includes an invitation to tender (ITT) to be issued on 3 April 2024, with initial submissions due by 19 February 2024.

This procurement offers significant growth opportunities for businesses experienced in providing integrated EPOS and inventory management solutions. Companies with capabilities in enhancing operational efficiency, improving user and customer experiences, and ensuring compliance in reporting and business intelligence will be well-suited to compete. This tender will particularly benefit businesses capable of forming consortia or partnerships, with one supplier acting as the lead bidder. With a contract value of GBP 2,000,000 and the potential for extensions, this tender represents a considerable opportunity for business expansion within the public sector catering and retail domains.

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Notice Information

Notice Title

Catering EPOS and stock management solution

Notice Description

Catering EPOS and stock management solution

Lot Information

Lot 1

The Parliamentary Digital Service (The Authority), on behalf of the the Corporate Officer of the House of Lords and the Corporate Office of the House of Commons sought to procure a Catering Management Solution, comprising Stock Management & Ordering elements, as well as Front of House & EPOS elements.

The solution will help achieve the following benefits for the House of Lords and the House of Commons:

- Increased operational efficiency and effectiveness.
- Improved user and customer experience.
- Increased assurance of reporting and business intelligence, to include legal and food safety compliance.

The solution will operate across 32 Catering outlets in both House of Commons and House of Lords. Additionally, the solution will be used in the House of Lords retail gift shop.

Options: 3x12m extension options

Renewal: 3x12m extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-042dd7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033454-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48110000 - Point of sale (POS) software package

48430000 - Inventory management software package

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,900,000 £1M-£10M

Notice Dates

Publication Date
16 Oct 20241 years ago
Submission Deadline
19 Feb 2024Expired
Future Notice Date
Not specified
Award Date
16 Oct 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Corporate Officer of the House of Commons and The Corporate Officer of the House of Lords (acting jointly)
Additional Buyers

The Corporate Officer of the House of Commons and the Corporate Office of the House of Lords

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI32 Westminster
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

ACCESS UK LTD

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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