Notice Information
Notice Title
BTA1945 Global PR Evaluation Services
Notice Description
VisitBritain/VisitEngland is seeking to procure a Global PR evaluation supplier that will be able to: <br/>1. Analyse approximately 5,000 pieces of global generated coverage in print, broadcast (radio and television), online and blog/vlog format generated across 21 markets in local languages (could include multiple local languages in some markets, ie. India) by human readers;<br/>2. Evaluate and report quarterly on consumer and corporate coverage performance against a range of set metrics; bringing together both quantitative data to create qualitative insights;<br/>3. Receive coverage from individual media monitoring services being used by 21 VisitBritain/VisitEngland's markets and process in your system in a GDPR compliant way;<br/>4. Provide global access to an online portal where results by market, results by grouping (globally and sub groups of markets) are visible in the system; <br/>5. Provide access to an online analysis portal/dashboard per market and its 'back end,' where coverage can be tagged or categorised according to project or campaign;<br/>6. Allow UK users to downland submitted clips for evaluation from system for coverage highlight reports;<br/>7. Issue 23 licenses.<br/><br/>Reporting Services Required <br/>1. Weekly summary of coverage received for evaluation - sent to all global teams. <br/>2. Ability to report on a particular market, campaign, and/or region.<br/>3. Full year-end report with all agreed key metrics outlined in a clear and easy to understand format for internal and external stakeholders. The report should also include global results and performance as well as individual market performance, inclusive of any learnings or insights.<br/>4. Monthly summary of global top line figures monthly (OTS)<br/>5. Quarterly summary of results (based on KPIs below) by market, and global, with breakdown of top line figures split by UK region (Scotland/Wales/N.Ireland/England/London) <br/>6. Half Year executive summary reports<br/>7. Ability to report on PR set KPIs which are reviewed annually.<br/><br/>Training Services Required<br/>1. Provision of a clear training plan and supporting documentation upon launch and subsequent training for new users of the system.<br/>2. Dedicated account manager.<br/>3. Team provided to VB/VE to assist with any technical needs or problem solving queries, available throughout the week.
Lot Information
Lot 1
VisitBritain/VisitEngland is seeking to procure a Global PR evaluation supplier that will be able to:
1. Analyse approximately 5,000 pieces of global generated coverage in print, broadcast (radio and television), online and blog/vlog format generated across 21 markets in local languages (could include multiple local languages in some markets, ie. India) by human readers;
2. Evaluate and report quarterly on consumer and corporate coverage performance against a range of set metrics; bringing together both quantitative data to create qualitative insights;
3. Receive coverage from individual media monitoring services being used by 21 VisitBritain/VisitEngland's markets and process in your system in a GDPR compliant way;
4. Provide global access to an online portal where results by market, results by grouping (globally and sub groups of markets) are visible in the system;
5. Provide access to an online analysis portal/dashboard per market and its 'back end,' where coverage can be tagged or categorised according to project or campaign;
6. Allow UK users to downland submitted clips for evaluation from system for coverage highlight reports;
7. Issue 23 licenses.
Reporting Services Required
1. Weekly summary of coverage received for evaluation - sent to all global teams.
2. Ability to report on a particular market, campaign, and/or region.
3. Full year-end report with all agreed key metrics outlined in a clear and easy to understand format for internal and external stakeholders. The report should also include global results and performance as well as individual market performance, inclusive of any learnings or insights.
4. Monthly summary of global top line figures monthly (OTS)
5. Quarterly summary of results (based on KPIs below) by market, and global, with breakdown of top line figures split by UK region (Scotland/Wales/N.Ireland/England/London)
6. Half Year executive summary reports
7. Ability to report on PR set KPIs which are reviewed annually.
Training Services Required
1. Provision of a clear training plan and supporting documentation upon launch and subsequent training for new users of the system.
2. Dedicated account manager.
3. Team provided to VB/VE to assist with any technical needs or problem solving queries, available throughout the week.
Interested suppliers can access the procurement documentation for this opportunity free of charge via the Atamis eprocurement system: https://visitbritain.force.com/s/Welcome
If you have recently registered on the Atamis eProcurement portal for another VisitBritain requirement, you can use the same account. If not, you will first need to register your organisation on the portal.
To register, you will need to:
1. Go to the URL: https://visitbritain.force.com/s/Welcome
2. Select 'Click here to register!'
3. Read and agree to the portal user agreement
4. Complete the registration form, providing information including:
-- The full legal name of your organisation,
-- Your company registration number,
-- Your DUNS number-a unique nine-digit number provided to organisations free of charge by Dun & Bradstreet.
-- Whether your organisation is a Small -Medium Sized Enterprise (SME)
-- User and contact details.
Renewal: Initial one year contract with the option to extend for up to an additional two times one year periods.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-042eb7
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/002007-2024
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79416000 - Public relations services
Notice Value(s)
- Tender Value
- £186,000 £100K-£500K
- Lots Value
- £186,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 19 Jan 20242 years ago
- Submission Deadline
- 19 Feb 2024Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- VISITBRITAIN/VISITENGLAND
- Contact Name
- Procurement Team
- Contact Email
- procurement@visitbritain.org
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- SW1W 0BD
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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