National Galleries Scotland Cleaning Contract

{
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    "id": "ocds-h6vhtk-043505-2024-01-26T15:02:02Z",
    "date": "2024-01-26T15:02:02Z",
    "ocid": "ocds-h6vhtk-043505",
    "description": "National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders may not be considered by National Galleries Scotland. (SC Ref:748047)",
    "initiationType": "tender",
    "tender": {
        "id": "GEN/19/001",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "National Galleries Scotland Cleaning Contract",
        "classification": {
            "scheme": "CPV",
            "id": "90900000",
            "description": "Cleaning and sanitation services"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across the following sites: - The National Gallery; including the Royal Scottish Academy Building and the Weston Link - Scottish National Portrait Gallery - Scottish National Gallery of Modern Art; two buildings exist on site, Modern One and Modern Two as well as a number of Lodge Houses and portacabins. Additional sites will fall under the contract however; these do not require the frequency of daily cleaning. The contract requirements include but are not limited to: - Daily cleaning services performed before 10am or to an agreed evening cleaning schedule. Areas to be cleaned include office accommodation, kitchens/tea points, toilet areas, circulation corridors and staircases. - A dedicated contract management team including supervisors located at each site named above; National Gallery, Scottish National Portrait Gallery and Gallery of Modern Art. - Janitorial service between 11am - 4pm per site (3 main sites as stated above). Janitorial service hours are extended during peak season. - Additional ad hoc cleaning services booked for events and exhibitions (average 1 event per week). - Periodic deep cleans and carpet cleans. In addition, NGS intend to include a consumables schedule within the Tender Document from which they may order and purchase supplies through the successful Service Provider. Service providers should be aware they are required to provide all equipment and materials required to carry out cleaning services. No element of the contract may be sub-contracted. All staff to be employed under the contract will require a Basic Disclosure check. This includes any temporary/cover staff and is subject to renewal every 2 years. Cleaning staff working within Modern One of the Scottish National Gallery of Modern Art will require Air Cargo Training. This will be provided by NGS. All cleaning substances must be environmentally friendly. The contract will be subject to regular, unannounced internal audit and inspection by NGS.",
                "contractPeriod": {
                    "durationInDays": 1800
                }
            }
        ],
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    },
    "awards": [
        {
            "id": "002774-2024-GEN/19/001-1",
            "relatedLots": [
                "1"
            ],
            "title": "National Galleries Scotland Cleaning Contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-103553",
                    "name": "ABM UK"
                },
                {
                    "id": "GB-FTS-103554",
                    "name": "ABM UK"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-3913",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Colin Blakebell",
                "telephone": "+44 1316246213",
                "email": "cblakebell@nationalgalleries.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nationalgalleries.org",
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                "legalName": "ABM UK"
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                "streetAddress": "Templeton House, 62 Templeton Street, Suite 22",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G40 1DA",
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        {
            "id": "GB-FTS-103554",
            "name": "ABM UK",
            "identifier": {
                "legalName": "ABM UK"
            },
            "address": {
                "streetAddress": "62 Templeton Street",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G40 1DA",
                "countryName": "United Kingdom"
            },
            "roles": [
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        },
        {
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            "name": "Edinburgh Sheriff Court",
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                "legalName": "Edinburgh Sheriff Court"
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            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "EDINBURGH",
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                "countryName": "United Kingdom"
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    "buyer": {
        "id": "GB-FTS-3913",
        "name": "National Galleries of Scotland"
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    "contracts": [
        {
            "id": "002774-2024-GEN/19/001-1",
            "awardID": "002774-2024-GEN/19/001-1",
            "title": "National Galleries Scotland Cleaning Contract",
            "status": "active",
            "value": {
                "amount": 1874346.49,
                "currency": "GBP"
            },
            "dateSigned": "2019-05-17T00:00:00+01:00",
            "period": {
                "durationInDays": 360
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    },
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "90900000",
                            "description": "Cleaning and sanitation services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKM75"
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                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "This modification is a further extension of 12 months - from 1st April 2024 to 31st March 2025 - to an existing contract that was advertised as being extendable annually for up to a total contract duration of five years and was due to expire on the 31st March 2024. This modification is made in accordance with the terms of Article 72(1)(b), 72(1)(c) and 72(1)(e) of The Public Contracts (Scotland) 2015 Regulations. This proposed modification to the existing contract is not substantial, and therefore a new procurement procedure is not required. This proposed modification is in respect of duration and does not involve any changes being made to the existing contract in terms of the type of services being provided to National Galleries Scotland (NGS). Some additional site areas have been included into the contract due to the opening of the SNG project. However, the value of these additional services during the modification period totals only 5.5% increase on the annual contract cost. Whilst NGS will make payment to the Contractor in respect of the additional 12 months of services being provided, the price shall not exceed 50% of the initial contract value. This proposed modification does not have an effect of changing the economic balance of the contract. Had the proposed modification been part of the initial procurement procedure, it is unlikely that, given the nature of the proposed modification, it would have allowed the admission of other candidates than those initially selected, or that additional participants would have been attracted to participate in the procurement procedure. This proposed modification in terms of contract duration does not have the effect of rendering this contract materially different from the existing contract. During this extension period, NGS will proceed with a new procurement exercise. NGS will be undertaking a new procurement strategy, incorporating the Provision of Cleaning Services into a multi-discipline contract for the Provision of Soft FM Services.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The pandemic has had an ongoing impact on resources at NGS in addition to a general strain on departmental resources/staffing of the contracting team which has proved difficult for NGS to prepare for their new procurement strategy for the Provision of Soft FM Services. The contract modification in the form of an additional 12-months contract duration will allow NGS the necessary time to procure and mobilise the new contract. The additional site areas included in the modification relate to the opening of the SNG extension to the public during this period. They are an non-substantial addition to the contract."
                }
            ]
        }
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