Award

Yorkhill HA Gas maintenance Contract 2024

YORKHILL HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Award

27 Jun 2024 at 11:46

Tender

30 Jan 2024 at 08:43

Summary of the contracting process

The Yorkhill Housing Association Ltd has awarded the "Yorkhill HA Gas maintenance Contract 2024" tender for gas appliance maintenance services to Alba Gas Ltd. The contract involves providing annual gas inspection, servicing, certification, and maintenance for domestic and commercial gas central heating installations in Yorkhill, Glasgow. The tender evaluation was based on criteria including Contractor Design Proposals quality and price, with the highest scoring candidate recommended for acceptance.

This tender presents an opportunity for businesses in the gas maintenance services sector to compete for a term maintenance contract. Companies with expertise in gas appliance maintenance, servicing, and certification, particularly those with Gas Safe registration and experience in conducting gas safety checks, are well-suited to compete. The contract duration is from April 2024 to March 2025, with options for annual extensions up to March 2029 at the Employer's discretion.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Yorkhill HA Gas maintenance Contract 2024

Notice Description

The services and works to be undertaken (hereinafter referred to as the Works) comprises the provision of a term maintenance contract for: an all-inclusive comprehensive annual gas inspection, servicing, certification & maintenance contract [with provisional associated replacement works, including boilers, CH systems and associated works] to approximately 416 domestic and 2 commercial [office] Gas Central Heating Installations covering all labour, parts and certification to maintain fully functioning hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer's tenanted flats/ houses (which quantity may vary from time to time), all within Yorkhill, Glasgow G3 as detailed in Schedule 1, which is the Contract Area. The services also include [refer reporting format at Schedule 12]: gas safety checks to 3 properties with gas meters but no gas appliances comprising detector operation/ functionality and temporary heating requirements; gas safety checks to 10 properties with no gas meter comprising detector operation/ functionality and temporary heating requirements; inspections/ servicing and recording for all flats and offices: the smoke/ heat/ CO detectors expiry dates and serial numbers; magna clean/ filter check & clean; check & record inhibitor levels; recording boiler serial numbers; recording meter types and measuring/ assessing/ recording visual mould growth locations in flats.

Lot Information

Lot 1

The tender documents comprise (1) the SPD document [minimum selection standards]; (2) the Specification of Works [contract & tender pricing document]; and (3) your Contractor Design Proposals [CDP], which will be your tender quality submission. The tender evaluation will comprise the SPD, your quality score for your Contractor Design Proposals [CDP]; and the Contract Sum stated on the Form of Tender. The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated. The criteria for scoring will be to reach a total percentage score as follows: Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. Quality- Contractor Design Proposals [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer's stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Proposal [CDP] scores will be converted to a percentage, prior to weighting. The highest scoring candidate may be recommended for acceptance as the preferred contractor

Renewal: The initial contract period is from 1st April 2024 to 31st March 2025, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04358f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019669-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50531200 - Gas appliance maintenance services

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£59,932 Under £100K

Notice Dates

Publication Date
27 Jun 20241 years ago
Submission Deadline
29 Feb 2024Expired
Future Notice Date
Not specified
Award Date
26 Jun 20241 years ago
Contract Period
31 Mar 2024 - 31 Mar 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
YORKHILL HOUSING ASSOCIATION LTD
Contact Name
Not specified
Contact Email
administration@yorkhillha.org
Contact Phone
+44 1412857910

Buyer Location

Locality
GLASGOW
Postcode
G3 8TH
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

ALBA GAS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04358f-2024-06-27T12:46:03+01:00",
    "date": "2024-06-27T12:46:03+01:00",
    "ocid": "ocds-h6vhtk-04358f",
    "description": "(SC Ref:770727)",
    "initiationType": "tender",
    "tender": {
        "id": "6354",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Yorkhill HA Gas maintenance Contract 2024",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50531200",
            "description": "Gas appliance maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The services and works to be undertaken (hereinafter referred to as the Works) comprises the provision of a term maintenance contract for: an all-inclusive comprehensive annual gas inspection, servicing, certification & maintenance contract [with provisional associated replacement works, including boilers, CH systems and associated works] to approximately 416 domestic and 2 commercial [office] Gas Central Heating Installations covering all labour, parts and certification to maintain fully functioning hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer's tenanted flats/ houses (which quantity may vary from time to time), all within Yorkhill, Glasgow G3 as detailed in Schedule 1, which is the Contract Area. The services also include [refer reporting format at Schedule 12]: gas safety checks to 3 properties with gas meters but no gas appliances comprising detector operation/ functionality and temporary heating requirements; gas safety checks to 10 properties with no gas meter comprising detector operation/ functionality and temporary heating requirements; inspections/ servicing and recording for all flats and offices: the smoke/ heat/ CO detectors expiry dates and serial numbers; magna clean/ filter check & clean; check & record inhibitor levels; recording boiler serial numbers; recording meter types and measuring/ assessing/ recording visual mould growth locations in flats.",
        "lots": [
            {
                "id": "1",
                "description": "The tender documents comprise (1) the SPD document [minimum selection standards]; (2) the Specification of Works [contract & tender pricing document]; and (3) your Contractor Design Proposals [CDP], which will be your tender quality submission. The tender evaluation will comprise the SPD, your quality score for your Contractor Design Proposals [CDP]; and the Contract Sum stated on the Form of Tender. The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated. The criteria for scoring will be to reach a total percentage score as follows: Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. Quality- Contractor Design Proposals [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer's stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Proposal [CDP] scores will be converted to a percentage, prior to weighting. The highest scoring candidate may be recommended for acceptance as the preferred contractor",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "CDP Quality",
                            "type": "quality",
                            "description": "80"
                        },
                        {
                            "type": "price",
                            "description": "20"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2025-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period is from 1st April 2024 to 31st March 2025, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "deliveryLocation": {
                    "description": "Yorkhill, Glasgow G3"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Refer to the SPD and Specification of Works pages 6-7: Minimum standards to be maintained for contractors delivering the services/ works include: Company equal opportunities policy to be maintained and enacted; Gas Safe registration, relevant to the requirements of this contract, at both company and operative level; Gas Engineers delivering the services must be GasSafe registered and hold the Full Domestic ACS qualification; All operatives delivering the services must be UKATA [or equal] asbestos awareness trained; Detector installers delivering the services must be certified Aico 'Expert Installer LD2 CPD trained' or equivalent; Company accreditation for compliance in accordance with ISO 9001&14001 and BS ISO 45001; meeting the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP) and PAS 2030 registration.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "GasSafe registered heating engineers"
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Refer Specification of Works",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-02-29T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-02-29T13:00:00Z"
        },
        "bidOpening": {
            "date": "2024-02-29T13:00:00Z",
            "address": {
                "streetAddress": "Yorkhill Housing Association 1271 Argyle Street Glasgow G3 8TH"
            },
            "description": "Staff and committee members in accordance with Yorkhill HA tendering procedures"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-4981",
            "name": "Yorkhill Housing Association Ltd",
            "identifier": {
                "legalName": "Yorkhill Housing Association Ltd"
            },
            "address": {
                "streetAddress": "1271 Argyle Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G3 8TH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1412857910",
                "email": "administration@yorkhillha.org",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.yorkhillha.org",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1174",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1414298888",
                "email": "glasgow@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://www.scotcourts.gov.uk"
            }
        },
        {
            "id": "GB-FTS-117042",
            "name": "Alba Gas Ltd",
            "identifier": {
                "legalName": "Alba Gas Ltd"
            },
            "address": {
                "streetAddress": "Unit 10, 6 Harmony Row, Govan, Glasgow",
                "locality": "Glasgow",
                "region": "UKM8",
                "postalCode": "G51 3BA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4981",
        "name": "Yorkhill Housing Association Ltd"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000756543"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "019669-2024-6354-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-117042",
                    "name": "Alba Gas Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "019669-2024-6354-1",
            "awardID": "019669-2024-6354-1",
            "status": "active",
            "value": {
                "amount": 59932,
                "currency": "GBP"
            },
            "dateSigned": "2024-06-27T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "4",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "5",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "6",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "7",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "value": 56501,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "value": 84581,
                "currency": "GBP"
            }
        ]
    }
}