Award

Castle of Light Production Collaboration

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 3 releases in its history.

Award

01 Aug 2024 at 07:53

TenderUpdate

04 Apr 2024 at 13:17

Tender

13 Mar 2024 at 11:18

Summary of the contracting process

Historic Environment Scotland (HES) is overseeing the "Castle of Light Production Collaboration," focusing on the creative production and event management services for a series of late-night winter events at Edinburgh Castle. This is a services contract in the event services industry category, located in Edinburgh, UKM75. The latest procurement stage is the award, with War Productions Ltd being selected as the supplier. The procurement process started with a tender initiated in March 2024, and contract negotiations were finalised by 3 June 2024. Key dates included an extended tender submission deadline on 22 April 2024. The awarded contract holds a value of £340,000 GBP and adheres to an open procedure under the EU procurement directives.

This tender presents significant opportunities for companies specialising in high-quality event production and management services. Businesses that can deliver innovative event lighting, sound design, projections, special effects, and immersive elements would find this tender well-suited to their capabilities. SMEs and other organisations with a strong portfolio in cultural event organisation services and technical support can leverage this project to enhance their market presence. Additionally, there are options for the winning supplier to secure further deliveries or extensions, providing additional avenues for revenue and long-term collaboration with HES.

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Notice Title

Castle of Light Production Collaboration

Notice Description

Historic Environment Scotland (HES) is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle.

Lot Information

Lot 1

HES is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle. This will primarily involve: - Themed event lighting. - Projections and audio at exterior locations across the site. - Special effects and interactive or immersive elements. - Overall event production responsibility. - Additional lighting at other locations (including select interior areas) to enhance the existing Castle lighting scheme and create a unique atmosphere. - Sound design and production. - Technical support across the event run. - Contribution to marketing initiatives.

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Renewal: There will be the option for HES to extend the contract for a further 24 month period, giving a total possible contract length of four (4) years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-044803
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024061-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
£1,360,000 £1M-£10M
Lots Value
£1,360,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£340,000 £100K-£500K

Notice Dates

Publication Date
1 Aug 20241 years ago
Submission Deadline
15 Apr 2024Expired
Future Notice Date
Not specified
Award Date
2 Jun 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Four years from May 2024

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Not specified
Contact Email
procurement@hes.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

WAR PRODUCTIONS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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