Cleaning Service Contract - Highfield Primary School

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-044e45-2024-09-05T14:06:13+01:00",
    "date": "2024-09-05T14:06:13+01:00",
    "ocid": "ocds-h6vhtk-044e45",
    "initiationType": "tender",
    "tender": {
        "id": "SSC HFPS CLN 07_24",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cleaning Service Contract - Highfield Primary School",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "SSC Partnership and Agent on behalf of Highfield Primary School are currently out to tender for the provision of cleaning services. Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project.The deadline for submissions of the tender will be 30th April 2024.Arrangements will be made for Tenderers to visit Highfield Primary School and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on Wednesday 10th April 2024 at 8am. Registering is required.",
        "lots": [
            {
                "id": "1",
                "description": "The Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.Tenders must be submitted in accordance with the instructions set out in the Invitation to Tender documentation. Failure to comply with these instructions and conditions may invalidate your tender.Tenders and all associated documents must be submitted electronically via the e tendering portal: https://in-tendhost.co.uk/sscpartnership. Tenderers that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at support@in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last-minute problems.Tender submissions will not be opened until after 12.01pm on 30th April 2024 following the closure of the tenderbox.Tenders must arrive no later than 12 noon on 30th April 2024, which shall be fixed for the submission of all tenders and is not negotiable.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.Desirable characteristics are elements of the tender which are to be scored by the Client.The full evaluation methodology breakdown and the factors to be considered in judging the award criteria are set out in the tender documentation.Tenderers are to consider the Transfer of Undertakings (Protection of Employment) Regulations 2014 (TUPE)/ Acquired Rights Directive which forms part of this contract.Further details are available in the tender documentation.",
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2027-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The duration of the contract will initially be for a period of 36 Months (3 Years) followed by an optional extension of 24 Months (2 Years)."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical and Quality Management and Social Value.",
                            "type": "quality",
                            "description": "45"
                        },
                        {
                            "type": "price",
                            "description": "45"
                        }
                    ]
                }
            }
        ],
        "items": [
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
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                "deliveryAddresses": [
                    {
                        "region": "UKI54"
                    },
                    {
                        "region": "UKI54"
                    }
                ],
                "deliveryLocation": {
                    "description": "Highfield Road, Winchmore Hill, London N21 3HE"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/sscpartnership",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The contract will be for the provision of outsourced cleaning services to the Client 'Highfield Primary School', Highfield Road, Winchmore Hill, London N21 3HE, including daily cleaning, and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and communal spaces. Cleaning services are to one building which has been extended and an external portable classroom. The Company must provide effective management and operational level communication regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services. Full details of the requirements including can be found in the tender documentation, including accreditations, and qualifications.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "This is a service performance contract. The contract will be monitored with Key Performance Indicators set out in the tender documentation."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-04-30T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-09-30T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2024-04-30T12:01:00+01:00"
        },
        "bidOpening": {
            "date": "2024-04-30T12:01:00+01:00",
            "address": {
                "streetAddress": "12 Nelson Street, Southend-On-Sea."
            }
        },
        "hasRecurrence": false,
        "reviewDetails": "15 days from receipt of the written request."
    },
    "parties": [
        {
            "id": "GB-FTS-80608",
            "name": "Highfield Primary School C/o SSC Partnership Limited",
            "identifier": {
                "legalName": "Highfield Primary School C/o SSC Partnership Limited"
            },
            "address": {
                "streetAddress": "12 Nelson Street",
                "locality": "Southend-on-sea",
                "region": "UKH31",
                "postalCode": "SS1 1EF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1702338880",
                "email": "info@sscpartnership.co.uk",
                "url": "https://in-tendhost.co.uk/sscpartnership"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://in-tendhost.co.uk/sscpartnership",
                "buyerProfile": "https://in-tendhost.co.uk/sscpartnership",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-124",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
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            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
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        },
        {
            "id": "GB-FTS-121471",
            "name": "European Cleaning Services Limited",
            "identifier": {
                "legalName": "European Cleaning Services Limited"
            },
            "address": {
                "streetAddress": "70 White Lion Street",
                "locality": "London",
                "region": "UKI43",
                "postalCode": "N1 9PP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-80608",
        "name": "Highfield Primary School C/o SSC Partnership Limited"
    },
    "language": "en",
    "awards": [
        {
            "id": "028435-2024-SSC HFPS CLN 07_24-1",
            "relatedLots": [
                "1"
            ],
            "title": "Cleaning Services to Highfield Primary School",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-121471",
                    "name": "European Cleaning Services Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "028435-2024-SSC HFPS CLN 07_24-1",
            "awardID": "028435-2024-SSC HFPS CLN 07_24-1",
            "title": "Cleaning Services to Highfield Primary School",
            "status": "active",
            "value": {
                "amount": 500000,
                "currency": "GBP"
            },
            "dateSigned": "2024-07-19T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 8
            }
        ]
    }
}