Award

EC1022 Theatrical Rigging & Electrical Systems Inspection & Testing Contract

THE UNIVERSITY OF EDINBURGH

This public procurement record has 2 releases in its history.

Award

02 Sep 2024 at 13:33

Tender

03 Apr 2024 at 13:26

Summary of the contracting process

The University of Edinburgh is issuing a tender for the inspection and testing of theatrical rigging and electrical systems. This contract, titled "EC1022 Theatrical Rigging & Electrical Systems Inspection & Testing Contract," falls under the category of services, specifically repair and maintenance services of electrical and mechanical building installations (CPV code 50710000). Located in Edinburgh, Scotland (UKM75), the procurement is in the 'active' stage, with submissions closing on 8th May 2024. The open procedure method will be used, ensuring a competitive and fair bidding process. The tender includes annual inspections, testing, and certification, alongside reactive service requirements, with a contract value of £265,000. The performance period lasts for two years, with the possibility of two additional one-year extensions. Requirements include adherence to various quality, health, and environmental standards such as ISO 9001, ISO 45001, and ISO 14001.

This tender represents a valuable opportunity for businesses specialising in electrical and mechanical maintenance services, particularly those with expertise in theatrical rigging. Companies with a strong track record in similar projects and certifications from recognised bodies such as LEEA and NICEIC stand to benefit most. The contract's open procedure suggests that both SMEs and larger firms have the chance to compete, provided they meet the financial and technical criteria, which include evidence of past similar projects, adequate financial ratios, and held insurances. Engaging in this tender could significantly expand a company's portfolio and market presence, especially within the academic sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

EC1022 Theatrical Rigging & Electrical Systems Inspection & Testing Contract

Notice Description

The University has appointed a Contractor for a Theatrical Rigging & Electrical Systems Inspection & Testing Contract, including annual inspection, testing and certification as well as reactive service requirements.

Lot Information

Lot 1

The University appointed a Contractor for a Theatrical Rigging & Electrical Systems Inspection & Testing Contract, including annual inspection, testing and certification as well as reactive service requirements.

Renewal: Two years with the option to extend for up to two additional years (2+1+1)

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-044f50
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027942-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£265,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£265,000 £100K-£500K

Notice Dates

Publication Date
2 Sep 20241 years ago
Submission Deadline
8 May 2024Expired
Future Notice Date
Not specified
Award Date
15 Aug 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Spring 2028

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF EDINBURGH
Contact Name
Not specified
Contact Email
laura.schouten@ed.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

STAGE ELECTRICS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-044f50-2024-09-02T14:33:23+01:00",
    "date": "2024-09-02T14:33:23+01:00",
    "ocid": "ocds-h6vhtk-044f50",
    "description": "The anticipated contract value is based on tendered planned inspection/testing costs and estimates for reactive requirements and inflation. (SC Ref:775607)",
    "initiationType": "tender",
    "tender": {
        "id": "EC1022",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "EC1022 Theatrical Rigging & Electrical Systems Inspection & Testing Contract",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50710000",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
        },
        "mainProcurementCategory": "services",
        "description": "The University has appointed a Contractor for a Theatrical Rigging & Electrical Systems Inspection & Testing Contract, including annual inspection, testing and certification as well as reactive service requirements.",
        "value": {
            "amount": 265000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The University appointed a Contractor for a Theatrical Rigging & Electrical Systems Inspection & Testing Contract, including annual inspection, testing and certification as well as reactive service requirements.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two years with the option to extend for up to two additional years (2+1+1)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50532000",
                        "description": "Repair and maintenance services of electrical machinery, apparatus and associated equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50800000",
                        "description": "Miscellaneous repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "SPD Part IV: Selection Criteria - A: Suitability - Question 4A.2: Bidders must confirm and provide evidence that they are members of the Lifting Equipment Engineers Association (LEEA) or equivalent and National Inspection Council for Electrical Installation Contracting (NICEIC) or equivalent.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Part IV: Selection criteria - B: Economic and financial standing - Question 4B1.1 (turnover requirement), 4B5.1 and 4B5.2 (insurance requirements), and 4B6 (other requirements).",
                    "minimum": "Question 4B1.1 Tenderers are required to have a minimum \"general\" annual turnover of GBP 132,500 for the last three financial years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading in question 4B3. Question 4B5.1 and 4B5.2 Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: - Employer's Liability = GBP 10,000,000 per occurrence - Public Liability = GBP 5,000,000 per occurrence - Products Liability = GBP 5,000,000 in the aggregate - Professional Indemnity = GBP 5,000,000 in the aggregate Question 4B6 SPD 4B.6 Statement 1 (PCG): Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract. SPD 4B.6 Statement 2 (Financial Strength): Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations. Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios: - Current Ratio - Quick Ratio - Debtors Turnover Ratio - Return on Assets - Working Capital - Debt to Equity Ratio - Gross Profit Ratio A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised. This information may be used to assess financial sustainability.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Part IV: Selection criteria - C: Technical and Professional Ability - Question 4C1.2 and 4C10",
                    "minimum": "Question 4C1.2 Bidders will be required to provide three examples of services carried out during the past three years that demonstrate that you have experience to deliver the services (Theatrical Rigging & Electrical Systems Inspection & Testing) described in the Contract Notice. Please refer to the ITT tender documents for full details. Question 4C10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Please refer to the ITT tender documents for full details.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-05-08T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2024-05-08T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-05-08T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Spring 2028"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-98283",
            "name": "The University of Edinburgh",
            "identifier": {
                "legalName": "The University of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "laura.schouten@ed.ac.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.ed.ac.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-809",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-123183",
            "name": "Stage Electrics",
            "identifier": {
                "legalName": "Stage Electrics"
            },
            "address": {
                "streetAddress": "Encore House, Unit 3 Britannia Road, Patchway Trading Estate, Patchway",
                "locality": "Bristol",
                "region": "UK",
                "postalCode": "BS34 5TA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-98283",
        "name": "The University of Edinburgh"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000760308"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "027942-2024-EC1022-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-123183",
                    "name": "Stage Electrics"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "027942-2024-EC1022-1",
            "awardID": "027942-2024-EC1022-1",
            "status": "active",
            "value": {
                "amount": 265000,
                "currency": "GBP"
            },
            "dateSigned": "2024-08-16T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}