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Contract for the Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment Lots 1 & 2

City & County of Swansea

This public procurement record has 2 releases in its history.

Award

20 Nov 2025 at 11:03

Award Notice
Tender

05 Apr 2024 at 15:32

Tender Notice
Summary of the contracting process

The City & County of Swansea has issued a public procurement contract for the supply, installation, maintenance, service, and repair of heavy catering canteen equipment and commercial refrigerators and freezers across more than 100 schools and various social service sites within its region, UKL18. The procurement falls under the "Catering equipment" category, classified with CPV code 39310000. The contract is managed through an open procedure and was awarded on 4th July 2024, with active awards for both lots — heavy catering equipment and commercial refrigeration units. Key players include the City & County of Swansea as the buying organisation and RACS Limited as the supplier. The procurement process follows the guidelines outlined in the Public Contracts Regulations 2015, and the resulting agreements have a total value of GBP 806,400. The procurement is divided into two lots, and the contracts are set to last for a period of 36 months starting from the signing date, with potential renewal options.

This procurement presents significant opportunities for businesses specialising in catering and refrigeration equipment to establish or expand their presence within local authority frameworks. The contract encourages participation from SMEs, exemplified by the successful bidding of RACS Limited. Potential business growth can be realised by suppliers capable of offering high-quality goods and services exceeding the tender criteria focused on methodology and pricing. Firms with experience in supplying to educational institutions or those located within close proximity to Swansea might find this contract particularly beneficial due to logistical advantages. With consistent supply and service demands in the education sector, engaging in this procurement can pave the way for lasting business relationships and reliable revenue streams. Participation in tenders such as this aids in visibility within public sector procurement, enhancing future opportunities for similar projects.

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Notice Information

Notice Title

Contract for the Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment Lots 1 & 2

Notice Description

Lot 1 - Introduction Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment. Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment. Lot 2 - Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.

Lot Information

Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment

Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment. Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment.

Renewal: 36 months

Supply, Delivery, & installation of Refrigerators & Freezers

Swansea Council has over 100 schools within its catchment area. Also, there are various social services which host commercial catering and refrigeration equipment. Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.

Renewal: 36

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04500d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075545-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

55 - Hotel, restaurant and retail trade services

CPV Codes

39220000 - Kitchen equipment, household and domestic items and catering supplies

39310000 - Catering equipment

39311000 - Light catering equipment

39711100 - Refrigerators and freezers

39711110 - Refrigerator-freezers

39711120 - Freezers

39711121 - Chest-type freezers

39711122 - Household freezers

39711123 - Upright-type freezers

39711124 - Industrial freezers

55523000 - Catering services for other enterprises or other institutions

55524000 - School catering services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£806,400 £500K-£1M

Notice Dates

Publication Date
20 Nov 20259 months ago
Submission Deadline
7 May 2024Expired
Future Notice Date
Not specified
Award Date
4 Jul 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
36 months

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

RACS Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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