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Procurement of Estate Communal Cleaning Services

WANDLE HOUSING ASSOCIATION LIMITED

This public procurement record has 3 releases in its history.

AwardUpdate

08 Sep 2026 at 09:40

Award Notice
Award

21 May 2026 at 13:00

Award Notice
Tender

08 Apr 2024 at 14:05

Tender Notice
Summary of the contracting process

Wandle Housing Association Limited procured communal cleaning services for its housing estates and properties in London. The requirement covers estate communal cleaning, classified as cleaning and environmental services (CPV 90000000), with the later contract also including external communal window cleaning. The buyer is a London-based housing association, and delivery is across its London properties. The service is intended to keep shared residential areas clean, with window cleaning added because the existing contractor already works across the properties and has established site access and knowledge. The opportunity was considered suitable for small and medium-sized businesses, although supplier selection was based on the stated procurement criteria. It is a services contract for a housing provider rather than construction, individual domestic cleaning or general facilities management.

The procurement is complete and has resulted in active awards and contracts. It used an open procedure, with written submissions in English. The tender deadline and bid opening were 22 May 2024 at 12:00, and bids had to remain valid for 180 days. The requirement was evaluated 60% on quality and 40% on price; variants were not allowed. The recorded lot was for an initial 48-month period, with an option for a further 12 months, and is marked cancelled in the tender record. Bid statistics show 11 bids. Bidvest F/K Just Ask Estate Services Ltd was awarded the work. Two active contracts were signed on 26 March 2025, valued separately at £2,622,796 and £2,641,235.11. The second contract runs for 1,800 days and includes external communal window cleaning.

This procurement demonstrates demand from a housing association for a substantial, multi-estate communal cleaning operation in London, with a strong emphasis on service quality as well as price. Suppliers well placed for a future requirement would have the operational capacity to service multiple residential properties, manage regular communal-area cleaning and provide external window cleaning. Credibility would also come from reliable access planning, site coordination and practical knowledge of working across occupied housing estates. The existing contractor’s established access arrangements and property knowledge were relevant to the added window-cleaning work, so competitors would need a clear plan for mobilising safely and efficiently across dispersed sites. The opportunity was considered suitable for SMEs, but the awarded supplier is a large organisation, indicating the scale and delivery capability required.

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Notice Information

Notice Title

Procurement of Estate Communal Cleaning Services

Notice Description

Communal cleaning services

Lot Information

Lot 1

Provision of communal cleaning services

Options: 12 months

Renewal: Wandle proposes to enter one contract for an initial period of 48 months with the preferred Economic Operator, with an option to extend for a further period of 12 month making 60 months in total. Any proposed extension is subject to satisfactory performance by the Economic Operator and in accordance with WHA's business requirements

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-045056
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084710-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
£3,146,000 £1M-£10M
Lots Value
£3,416,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£5,264,031 £1M-£10M

Notice Dates

Publication Date
8 Sep 20261 months ago
Submission Deadline
22 May 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WANDLE HOUSING ASSOCIATION LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 8NW
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
1
Supplier Name

Bidvest F/K Just Ask Estate Services Ltd Surrey

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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