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Provision of Planned and Responsive Maintenance and Minor Works - Belfast Building Lot 2

the Education Authority

This public procurement record has 2 releases in its history.

AwardUpdate

18 Jun 2024 at 16:57

Award Notice
Award

12 Apr 2024 at 17:07

Award Notice
Summary of the contracting process

The Education Authority Northern Ireland (EANI) has extended the planned and responsive maintenance and minor works contract for Belfast Building Lot 2 until 31 August 2025. This extension was necessary due to unforeseen circumstances, an increase in contract value of 10,000,000 GBP, and delays in the procurement process. The contract is being carried out without prior publication of a call for competition and aims to facilitate continued service delivery for Special Education Needs (SEN) placements and ongoing maintenance works. The contracting authority, EANI, intends to review certain prices to cater for higher inflation impacts and ensure continued access to schools.

This contract extension presents an opportunity for businesses, particularly SMEs, in the building construction industry to compete for providing maintenance and minor works in the Belfast region. The procurement method, a limited award procedure without prior publication, offers a chance for businesses with experience in planned and responsive maintenance services to engage with EANI. The contract's focus on maintaining access to schools and facilities highlights the importance of the services to be provided and the potential for business growth in catering to the educational infrastructure needs of the region.

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Notice Information

Notice Title

Provision of Planned and Responsive Maintenance and Minor Works - Belfast Building Lot 2

Notice Description

The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of a Term Service Contract for Building Maintenance and Minor Works (Belfast Region) Lot 2 as further described in OJEU Contract Notice and as outlined in the previous VEATs issued on 28 May 2021, 15 April 2022, 13 December 2022, September 2023 and 8 February 2024.

Lot Information

Lot 1

The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of a Term Service Contract for Building Maintenance and Minor Works (Belfast Region) Lot 2 as further described in OJEU Contract Notice and as outlined in the previous VEAT issued on 28 May 2021, 15 April 2022, 13 December 2022, 7 September 2023, 27 October 2023, 8 February 2024 and 12 April 2024.

Options: The previous VEAT 2024/S 000-004315 issued on 8 February 2024 extended this contract until 31 August 2025 with an option for the EANI to terminate, at its sole discretion, the contract by providing the contractor with written notice of its intention to terminate the contract. This option has not been exercised. Instead, this notice concerns EA's intention, upon receipt of compelling evidence, to consider the review of certain prices in the price lists for specific elements of which the impact of inflation is higher than what could have reasonably and diligently anticipated. The overall nature of contract is not altered.

Procurement Information

We refer to the previously issued VEAT Notice (2024/S 000-010447) published on 28 March 2024. The indices values referenced therein are incorrect and the EANI therefore publish this VEAT in order to rectify these indices values. Please disregard the previous VEAT. To secure continuity, Task Orders issued on/after 1 July 2021 as per VEAT (2021/S 105-278046) are adjusted for inflation, calculated with the BCIS Measured Term Contract Updating Percentages. Inflation from mid-point of original contract to 31 March 2021 is: PSA SOR BCE15 5.5 pct applies to Sections 1, 2, 4, 5 and 6 of Price List; PSA SOR DEC12 5.0 pct applies to Section 7 Item OT070. Inflation after 1 April 2021 is changed in BCIS MTC Updating Percentages from 31 March 2021 indices based on TO issue date/latest published index. For travel expenses for Response Task Orders issued outside of the Lot received on or after 1 June 2022, an additional amount for travel has been included. It is the EA's intention, upon receipt of compelling evidence, to consider the review of certain prices in the price lists for specific elements of which the impact of inflation is higher than what could have reasonably and diligently anticipated. This includes: Aluminium window systems and associated items comprising glazing, flashings and insulated panels (excluding works to existing aluminium window systems and associated items such as taking out, repairs and the like); Aluminium curtain walling and associated items comprising glazing, flashings and insulated panels (excluding works to existing aluminium curtain walling and associated items such as taking out, repairs and the like); Aluminium doors and associated items comprising sidelights and fanlights (excluding works to existing aluminium doors and associated items such as taking out, repairs and the like); Coated macadam roads and pavings and associated items comprising regulating courses (excluding labours and repairs to coated macadam and associated items); Asphalt roads and pavings and associated items comprising chippings (excluding labours and repairs to asphalt and associated items); Proprietary coloured safety sports surfacings (wet-pour) and associated items comprising logos, patterns, graphics and the like; and Metal fencing comprising chain link, anti-intruder chain link, steel palisade security, roll-top, rigid mesh panel, steel ball-stop and rotating barrier, and associated items comprising straining posts and single and double gates (excluding work to old fencing including taking out, repairs and the like) Please see continued in section VI.3

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04520a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018814-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45210000 - Building construction work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£56,150,001 £10M-£100M

Notice Dates

Publication Date
18 Jun 20242 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Apr 20242 years ago
Contract Period
19 Jun 2024 - 31 Aug 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
the Education Authority
Additional Buyers

Education Authority NI

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
1
Supplier Name

Maurice Flynn and Sons Ltd

Further Information

Open Contracting Data Standard (OCDS)

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