Notice Information
Notice Title
Medical Records Management System
Notice Description
Wales and West Utilities (WWU) are tendering for a medical records management system for use by our Occupational Health team. Secure records management is required because: * WWU has a duty to manage special category data under UK GDPR Arts 6&9 * Occupational Health is a data controller and data processor under UK GDPR * Medical records must be stored and retained in a confidential system Art 9(2)(h) by a professional with a legal or ethical duty of professional secrecy Art 9(3) * Under common law, a health professional must obtain consent before a medical report is released to management. The records must be stored securely in the interim * Health professionals have an ethical duty to protect confidentiality. Data protection is of paramount importance and all data is considered sensitive, so it's important that you can demonstrate your ability to meet the following requirements - * Your solution must be a SAAS solution, * It must be hosted on a UK based server, * Data must be backed up and encrypted while at rest and in transit, * Multi Factor Authentication (MFA) sign on, * You must be ISO27001 accredited, * Adequate controls must be in place to monitor and prevent records editing, * You must be registered with the ICO, * Appropriate password controls must be in place which include forced password changes and an acceptable level of complexity,
Lot Information
Lot 1
Expression of Interest Participants wanting to participate in this sourcing activity must confirm their expression of interest and ability to provide the service required by e-mailing: Bec.Jones@wwutilities.co.uk Please include the following information in your email: 1) Full company name; 2) Main contact details (name, job title, email address, and telephone numbers). Please note the tender will be run via our procurement portal Bravo which requires suppliers to be registered to participate, failure to register will result in the supplier not being able to participate in the sourcing event. You can register for Bravo here - sourcing4wwu.bravosolution.co.uk. In your expression of interest, please also include - 3) Bravo registered email address and contact name.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04531c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/012550-2024
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79996100 - Records management
Notice Value(s)
- Tender Value
- £100,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 17 Apr 20241 years ago
- Submission Deadline
- 25 Apr 2024Expired
- Future Notice Date
- 2 Jun 2024Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WALES AND WEST UTILITIES
- Contact Name
- Bec Jones
- Contact Email
- bec.jones@wwutilities.co.uk
- Contact Phone
- +44 7969844468
Buyer Location
- Locality
- NEWPORT
- Postcode
- NP10 8FZ
- Post Town
- Newport
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL54 Monmouthshire and Newport
- Delivery Location
- Not specified
-
- Local Authority
- Newport
- Electoral Ward
- Tredegar Park and Marshfield
- Westminster Constituency
- Newport West and Islwyn
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04531c-2024-04-17T16:32:00+01:00",
"date": "2024-04-17T16:32:00+01:00",
"ocid": "ocds-h6vhtk-04531c",
"initiationType": "tender",
"tender": {
"id": "WWU1370",
"legalBasis": {
"id": "32014L0025",
"scheme": "CELEX"
},
"title": "Medical Records Management System",
"status": "planned",
"classification": {
"scheme": "CPV",
"id": "79996100",
"description": "Records management"
},
"mainProcurementCategory": "services",
"description": "Wales and West Utilities (WWU) are tendering for a medical records management system for use by our Occupational Health team. Secure records management is required because: * WWU has a duty to manage special category data under UK GDPR Arts 6&9 * Occupational Health is a data controller and data processor under UK GDPR * Medical records must be stored and retained in a confidential system Art 9(2)(h) by a professional with a legal or ethical duty of professional secrecy Art 9(3) * Under common law, a health professional must obtain consent before a medical report is released to management. The records must be stored securely in the interim * Health professionals have an ethical duty to protect confidentiality. Data protection is of paramount importance and all data is considered sensitive, so it's important that you can demonstrate your ability to meet the following requirements - * Your solution must be a SAAS solution, * It must be hosted on a UK based server, * Data must be backed up and encrypted while at rest and in transit, * Multi Factor Authentication (MFA) sign on, * You must be ISO27001 accredited, * Adequate controls must be in place to monitor and prevent records editing, * You must be registered with the ICO, * Appropriate password controls must be in place which include forced password changes and an acceptable level of complexity,",
"value": {
"amount": 100000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Expression of Interest Participants wanting to participate in this sourcing activity must confirm their expression of interest and ability to provide the service required by e-mailing: Bec.Jones@wwutilities.co.uk Please include the following information in your email: 1) Full company name; 2) Main contact details (name, job title, email address, and telephone numbers). Please note the tender will be run via our procurement portal Bravo which requires suppliers to be registered to participate, failure to register will result in the supplier not being able to participate in the sourcing event. You can register for Bravo here - sourcing4wwu.bravosolution.co.uk. In your expression of interest, please also include - 3) Bravo registered email address and contact name.",
"status": "planned"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79996100",
"description": "Records management"
}
],
"deliveryAddresses": [
{
"region": "UK"
}
],
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2024-06-03T00:00:00+01:00"
},
"tenderPeriod": {
"endDate": "2024-04-25T17:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
}
},
"parties": [
{
"id": "GB-COH-05046791",
"name": "Wales And West Utilities",
"identifier": {
"legalName": "Wales And West Utilities",
"id": "05046791",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "Wales & West House, Spooner Close, Coedkernew",
"locality": "NEWPORT",
"region": "UK",
"postalCode": "NP108FZ",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Bec Jones",
"telephone": "+44 7969844468",
"email": "bec.jones@wwutilities.co.uk",
"url": "https://sourcing4wwu.bravosolution.co.uk/web/login.html"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.wwutilities.co.uk/",
"classifications": [
{
"scheme": "TED_CE_ACTIVITY",
"id": "EXPLORATION_EXTRACTION_GAS_OIL",
"description": "Extraction of gas and oil"
}
]
}
}
],
"buyer": {
"id": "GB-COH-05046791",
"name": "Wales And West Utilities"
},
"language": "en"
}