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Research Management System

Cardiff University

This public procurement record has 1 release in its history.

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18 Apr 2024 at 12:49

Award Notice
Summary of the contracting process

Cardiff University has recently completed a procurement process for a Research Management System. The university aimed to acquire a central IT system to facilitate the development and management of research grant applications, encompassing pre-awards, contracts, ethics, and post-awards management. The procurement method used was a limited procedure, specifically the award procedure without prior publication of a call for competition. The supplier selected for this contract is Worktribe. The contract was signed on 13th March 2024 with a value of £2,916,809.32.

This tender by Cardiff University for the Research Management System presents an opportunity for businesses specializing in industry-specific software solutions, particularly those involved in the development of IT systems for research grant management. The procurement process reached the award stage, and Worktribe emerged as the successful supplier. Companies with expertise in delivering modular systems and integrated workflows are well-suited to compete in similar tenders. The procurement process was conducted in accordance with the Government Procurement Agreement (GPA) and involved a pre-market engagement of vendors and comparator universities to identify the most suitable provider for the required functionalities.

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Notice Information

Notice Title

Research Management System

Notice Description

Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting.

Lot Information

Lot 1

Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting.

Options: Potential other module options included within the contract including: - Opportunities - Outputs - Profiles - Impact - REF

Procurement Information

Through a pre-market engagement of vendors and comparator universities, Cardiff University have identified Worktribe as the only eligible provider of the system functionalities required. A key benefit of Worktribe is a modular system: as Cardiff University can purchase and implement individual modules to provide the functionalities required whilst providing fully integrated workflows and capability.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04534d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012659-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,916,809 £1M-£10M

Notice Dates

Publication Date
18 Apr 20242 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Mar 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF24 0DE
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Adamsdown
Westminster Constituency
Cardiff East

Supplier Information

Number of Suppliers
1
Supplier Name

Worktribe

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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