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ID 4814994 - DoJ - NICTS Office Cleaning Contract

NICTS - Northern Ireland Courts

This public procurement record has 2 releases in its history.

Award

02 Oct 2024 at 08:40

Award Notice
Tender

07 May 2024 at 12:13

Tender Notice
Summary of the contracting process

The Department of Justice (DoJ) through the Northern Ireland Courts and Tribunal Service (NICTS) has established a contract valued at £6.80 million for the provision of comprehensive cleaning services throughout the NICTS estate, with the contract signed on 30th September 2024. The procurement method used is an open procedure, and the successful contractor’s performance is actively monitored to ensure compliance. The contract covers cleaning services, particularly office and building cleaning, with operations located in Northern Ireland (UKN). The project is at the award stage, having moved from tender to contract status. This procurement is governed by the Public Contracts Regulations 2015 and EU directives, ensuring transparency and fair competition among bidders.

This contract presents significant opportunities for businesses specialising in cleaning services, particularly those experienced in maintaining high standards across large estates. Companies capable of delivering efficient, comprehensive cleaning services while adhering to strict quality and performance standards would benefit from competing for similar contracts. The contract includes optional extension periods, contingent on performance reviews, suggesting steady, long-term business prospects. Ideal contenders would be large-scale cleaning firms with robust management capabilities to meet the stringent requirements outlined by the NICTS and deliver consistent service levels that uphold the client’s reputation.

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Notice Information

Notice Title

ID 4814994 - DoJ - NICTS Office Cleaning Contract

Notice Description

The Department of Justice (DoJ), Northern Ireland Courts and Tribunal Service (NICTS) seeks to establish a contract for the provision of a comprehensive cleaning service throughout the NICTS estate, delivered in a safe and efficient manner. The Contractor must take responsibility for maintaining the cleanliness of all internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure that the Client's high standards and good reputation are maintained. Please refer to 'Schedule 2 'Specification/Requirements and Annexes for further information on the services to be delivered under this Contract.

Lot Information

Lot 1

The Department of Justice (DoJ), Northern Ireland Courts and Tribunal Service (NICTS) seeks to establish a contract for the provision of a comprehensive cleaning service throughout the NICTS estate, delivered in a safe and efficient manner. The Contractor must take responsibility for maintaining the cleanliness of all internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure that the Client's high standards and good reputation are maintained. Please refer to 'Schedule 2 'Specification/Requirements and Annexes for further information on the services to be delivered under this Contract. Additional information: Contract Value. . The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such timeas entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periodsand figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and theContracting Authority reserves the right to change any or all of them.

Options: Following the initial contract period, there are 3 options to extend for 1 year each. Following contract award there will be an implementation period of approximately 03 months prior to the Service Period and the Initial Term. Optional extension periods will be subject to review and satisfactory performance assessment by the Department.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-045788
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031461-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911200 - Building-cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£6,021,049 £1M-£10M
Lots Value
£6,021,049 £1M-£10M
Awards Value
Not specified
Contracts Value
£6,800,000 £1M-£10M

Notice Dates

Publication Date
2 Oct 20241 years ago
Submission Deadline
6 Jun 2024Expired
Future Notice Date
Not specified
Award Date
30 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NICTS - Northern Ireland Courts
Additional Buyers

NICTS - Northern Ireland Courts and Tribunals Service

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 3LA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

Details withheld for Security Reasons

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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