Notice Information
Notice Title
Face to Face Payments
Notice Description
Westminster City Council requires a face-to-face service for: the collection of payments from customers who hold a barcoded bill remit the amount of payment received by the customer to the Authority transmit the transaction data to the Authority within twelve (12) hours after the cut off time of the transaction taking place. Payments could be made by credit or debit card, cash or cheque. The services must be available at multiple locations within the Authority's borough of Westminster and across the country to allow maximum coverage and options to pay and facilities must be fully compliant with the Equalities Act. The locations must be fully operational during the following minimum core hours: Monday - Friday: 09:00 am - 17.30 pm Saturday: 09.00 am - 12:30 pm.
Lot Information
Lot 1
Westminster City Council requires a face-to-face service for: the collection of payments from customers who hold a barcoded bill remit the amount of payment received by the customer to the Authority transmit the transaction data to the Authority within twelve (12) hours after the cut off time of the transaction taking place. Payments could be made by credit or debit card, cash or cheque. The services must be available at multiple locations within the Authority's borough of Westminster and across the country to allow maximum coverage and options to pay and facilities must be fully compliant with the Equalities Act. The locations must be fully operational during the following minimum core hours: Monday - Friday: 09:00 am - 17.30 pm Saturday: 09.00 am - 12:30 pm. Additional information: The purpose of this Prior Information Notice (PIN) is to initiate a market engagement exercise to gauge the interest of suppliers to provide Westminster City Council with a face-to-face payment service which enables its residents to be able to pay for any Council bill in the most convenient locations on days and times that best suit them.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04582f
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/014777-2024
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
75 - Administration, defence and social security services
98 - Other community, social and personal services
-
- CPV Codes
75100000 - Administration services
98300000 - Miscellaneous services
Notice Value(s)
- Tender Value
- £200,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 May 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Sep 2024Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WESTMINSTER CITY COUNCIL
- Contact Name
- Not specified
- Contact Email
- asjames@westminster.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- .
- Post Town
- Not specified
- Country
- Not specified
-
- Major Region (ITL 1)
- Not specified
- Basic Region (ITL 2)
- Not specified
- Small Region (ITL 3)
- Not specified
- Delivery Location
- TLI London
-
- Local Authority
- Not specified
- Electoral Ward
- Not specified
- Westminster Constituency
- Not specified
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "The Authority currently has a contract for face-to-face payment services with the Post Office Ltd. which expires on 30th April 2025 and is looking to explore options for the future provision of this service. The main objective of this engagement exercise will be to initiate discussion with the market to generate ideas on how to achieve the following: ensuring the daily electronic submission of payment transfer funds to relevant bank accounts as specified by the Authority. Ensuring that at all times the total sums received through any automatic posting are in balance with the sums credited to the Authority on the same day providing daily electronic submission of confirmation of sales through a Change Control request process, modify computer systems as far as is practicable so as to automatically provide information for the Authority to update any of the Authority's IT systems via an interface when data is supplied by a transfer, all other documents such as a cash reconciliation should be returned at the same time so that the information supplied is reconcilable on request, supply the Authority with information to enable the Authority to post cash to debtor records on any of its computer systems via automatic data transfer (i.e. across a secure FTP application) or by the physical transfer of data capture media sending the data in a file format and specification as agreed with the Authority and any changes to the format would need to be managed through a Change Control process. The Council wishes to consult with organisations with relevant experience of the delivery of similar services. The purpose of this consultation is to seek the early views of the market on potential delivery models available to the Council that best align with the objectives set out in the Fairer Westminster Strategy. The Council will offer slots for in person and virtual meetings (via MS Teams) to organisations wishing to engage in further discussions. The individual meetings with interested suppliers will take place on the 3rd and 4th of June. Please respond by the 23rd May should you wish to take part by emailing asjames@westminster.gov.uk",
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