Company Car Leasing and Accident Management

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-046e7a-2024-06-07T17:03:27+01:00",
    "date": "2024-06-07T17:03:27+01:00",
    "ocid": "ocds-h6vhtk-046e7a",
    "initiationType": "tender",
    "tender": {
        "id": "CM2902",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Company Car Leasing and Accident Management",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50100000",
            "description": "Repair, maintenance and associated services of vehicles and related equipment"
        },
        "mainProcurementCategory": "services",
        "description": "This notice is seeking expressions of interest for the Company Car Leasing Services and/or Accident Management Services related to cars and other fleets at Yorkshire Water Services (YWS). These are split between Company Car (Lot1) and Accident Management (Lot2). This Agreement is envisaged to be the primary route for selecting suppliers for the delivery of Company Car Service and/or Accident Management Service for the duration of the agreement. Any estimated values contained or referred to in this or other documentation are for guidance only and do not bind YWS to buy any specific quantities should the bidder be successful and enter into an agreement.",
        "value": {
            "amount": 12000000,
            "currency": "GBP"
        },
        "lotDetails": {
            "awardCriteriaDetails": "YWS reserves the right to award the contracts by each lot or group of lots."
        },
        "lots": [
            {
                "id": "1",
                "title": "Company Car Leasing",
                "description": "To express an interest in participating in the tender, please contact Judy Chen (judy.chen@yorkshirewater.co.uk) through email by 17:00 (GMT) on 10th July 2024. Once a bidder expresses an interest, the Invitation to Qualify (ITQ) document pack will be shared with them. This will include the ITQ document that must be completed by all bidders and submitted on Ariba by 10th July 2024 17:00 (GMT). All clarifications should be submitted on Ariba and can also be emailed to Judy Chen (judy.chen@yorkshirewater.co.uk) by 17:00 (GMT) on 21st June 2024. YWS will periodically consolidate clarifications that would be relevant to everyone and share the responses to these with all bidders anonymously. Following an assessment of responses received for the ITQ, successful suppliers will be invited to participate in the ITT. This is planned for late July but is subject to change based on YWS discretion. Procurement Overview Successful suppliers will work alongside Yorkshire Water Services (YWS) to provide services in the areas of company car leasing and/or accident management services. For the avoidance of doubt, suppliers DO NOT need to deliver services in all Lots to submit a response to this tender. Suppliers need to deliver services in at least 1 lot to respond to the tender. The Process will be conducted in 2 Lots: Lot 1: Company Car Leasing Yorkshire Water Procurement will follow a full EU OJEU process. Lot 2: Accident Management for all fleet including cars, LCVs, LGVs and Plant Yorkshire Water Procurement will follow a full EU OJEU process.",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This agreement is valid for an initial period of 36 months, followed by an optional renewal in 12-month increments up to a total term of 24 months, at YWS discretion."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The option to modify the framework period will be reviewed based on the potential commercial benefits."
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Accident Management for all fleet including cars, LCVs, LGVs and Plant",
                "description": "Procurement Process: To express an interest in participating in the tender, please contact Judy Chen (judy.chen@yorkshirewater.co.uk) through email by 17:00 (GMT) on 10th July 2024. Once a bidder expresses an interest, the Invitation to Qualify (ITQ) document pack will be shared with them. This will include the ITQ document that must be completed by all bidders and submitted on Ariba by 10th July 2024 17:00 (GMT). All clarifications should be submitted on Ariba and can also be emailed to Judy Chen (judy.chen@yorkshirewater.co.uk) by 17:00 (GMT) on 21st June 2024. YWS will periodically consolidate clarifications that would be relevant to everyone and share the responses to these with all bidders anonymously. Following an assessment of responses received for the ITQ, successful suppliers will be invited to participate in the ITT. This is planned for late July but is subject to change based on YWS discretion. Procurement Overview Successful suppliers will work alongside Yorkshire Water Services (YWS) to provide services in the areas of company car leasing and/or accident management services. For the avoidance of doubt, suppliers DO NOT need to deliver services in all Lots to submit a response to this tender. Suppliers need to deliver services in at least 1 lot to respond to the tender. The Process will be conducted in 2 Lots: Lot 1: Company Car Leasing Yorkshire Water Procurement will follow a full EU OJEU process. Lot 2: Accident Management for all fleet including cars, LCVs, LGVs and Plant Yorkshire Water Procurement will follow a full EU OJEU process.",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This agreement is valid for an initial period of 36 months, followed by an optional renewal in 12-month increments up to a total term of 24 months, at YWS discretion."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The option to modify the framework period will be reviewed based on the potential commercial benefits."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50110000",
                        "description": "Repair and maintenance services of motor vehicles and associated equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50110000",
                        "description": "Repair and maintenance services of motor vehicles and associated equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://service.ariba.com",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "tenderPeriod": {
            "endDate": "2024-07-10T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-COH-03778498",
            "name": "YORKSHIRE WATER SERVICES LIMITED",
            "identifier": {
                "legalName": "YORKSHIRE WATER SERVICES LIMITED",
                "id": "03778498",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Western House,Western Way, Buttershaw",
                "locality": "BRADFORD",
                "region": "UKE41",
                "postalCode": "BD62SZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Judy Chen",
                "telephone": "+44 7890394616",
                "email": "judy.chen@yorkshirewater.co.uk",
                "url": "https://www.yorkshirewater.com/"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.yorkshirewater.com/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "WATER",
                        "description": "Water"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-26356",
            "name": "Yorkshire Water Service Limited",
            "identifier": {
                "legalName": "Yorkshire Water Service Limited"
            },
            "address": {
                "locality": "Bradford",
                "postalCode": "BD6 2SZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "judy.chen@yorkshirewater.co.uk"
            },
            "roles": [
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        }
    ],
    "buyer": {
        "id": "GB-COH-03778498",
        "name": "YORKSHIRE WATER SERVICES LIMITED"
    },
    "language": "en"
}