The Provision of Written Translation Services (English & Welsh)

{
    "tag": [
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    "id": "ocds-h6vhtk-047034-2024-06-14T16:12:34+01:00",
    "date": "2024-06-14T16:12:34+01:00",
    "ocid": "ocds-h6vhtk-047034",
    "description": "Short listed Bidders will be asked to attend an Interview / Presentation on 1st August 2024, hence Bidders are asked to provisionally book this date in their diaries. Please note the ITT Pack is available in English and Welsh as attachments to this notice. Bidders are free to respond in either language. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=142240. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:142240) The buyer considers that this contract is suitable for consortia.",
    "initiationType": "tender",
    "tender": {
        "id": "AS/JM/06/06/2023",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The Provision of Written Translation Services (English & Welsh)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79530000",
            "description": "Translation services"
        },
        "mainProcurementCategory": "services",
        "description": "The University has a requirement to procure a contract for Written Translation Services (English & Welsh) contract, which shall include Written Translation Services English to Welsh and Welsh to English. The minimum contract duration will be for 3-years with a possible additional annual contract extension for a further maximum 2 years subject to the University agreement and satisfactory performance standards by the appointed service provider (s). Currently, the University uses the services of 6 individual Translation Service providers on an informal basis, which equates to best estimate of 600,000 to 1,000,000 words being translated per annum. The scope of services relating to The Provision of Written Translation Services (English & Welsh) contract is as follows: Written Translation Services English to Welsh Written Translation Services Welsh to English Minimum 3-year contract with possible additional annual contract extension for a further maximum 2 years subject to the University agreement and satisfactory performance standards by the appointed service provider Currently, the University uses the services of 6 individual Translation Service providers on an informal basis, which equates on best estimate to 600,000 to 1,000,000 words being translated per annum. The University preference is to contract with ONE Written Translation Service provider going forward. However, the University reserves the right to appoint more than one service provider under this contract in order to ensure sufficient resource capacity and capability. In the event that more than one service provider is appointed, then the Service Provider ranked number 1 in this Tender will be allocated the status of \"Preferred Translation Service Provider\" and any other appointed service providers will be allocated the status of \"Reserve Translation Service Provider\", whom will be allocated work to be undertaken when the \"Preferred Translation Service Provider\" does not have resource capacity or capability to undertake individual written translation work. The actual spends for Translation Services spend in the last financial year (22/23) was GBP72,000 (exclusive of VAT).",
        "value": {
            "amount": 390000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "See previous section. Additional information: The actual spends for Translation Services spend in the last financial year (22/23) was GBP72,000 (exclusive of VAT). The Average annual spend on Translation Services for the last 3 years excluding \"one-off\" transactions is GBP65,000 (excluding VAT).",
                "value": {
                    "amount": 390000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This is initially a 3 year contract with option to extend for a further Two Years based on annual extensions subject to performance."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79530000",
                        "description": "Translation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL23"
                    }
                ],
                "deliveryLocation": {
                    "description": "Wrexham and St Asaph"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.sell2wales.gov.wales",
        "communication": {
            "atypicalToolUrl": "http://www.sell2wales.gov.wales"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Please note, as a minimum, that Service Provider(s) will need to meet the requirements set out. As a minimum the Service Provider(s) appointed MUST use and have access to Translators that have obtained any of the following: Full membership (individual or corporate) of Cymdeithas Cyfieithwyr Cymru (Association of Welsh Translators and Interpreters) or equivalent Passed the Standard / Full Examination of Cymdeithas Cyfieithwyr Cymru (Association of Welsh Translators and Interpreters) or equivalent Membership of the Institute of Translation and Interpreting or equivalent Academic qualification relating to Translation Services University Degree preferably in the Welsh Language Minimum 3 Years Experience of Welsh to English and English to Welsh Translation",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Please note, as a minimum, that Service Provider(s) will need to meet the requirements set out. As a minimum the Service Provider(s) appointed MUST use and have access to Translators that have obtained any of the following: Full membership (individual or corporate) of Cymdeithas Cyfieithwyr Cymru (Association of Welsh Translators and Interpreters) or equivalent Passed the Standard / Full Examination of Cymdeithas Cyfieithwyr Cymru (Association of Welsh Translators and Interpreters) or equivalent Membership of the Institute of Translation and Interpreting or equivalent Academic qualification relating to Translation Services University Degree preferably in the Welsh Language Minimum 3 Years Experience of Welsh to English and English to Welsh Translation"
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The University needs to be satisfied that you have adequate service delivery capacity and capability including robust plans and processes in place to deliver efficient and effective Welsh Translation Services, as specified in the Contract Specification document, with the technical capacity and capability to translate between 600,000 to 1,000,000 words per year.",
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-07-15T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-07-15T13:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-07-15T13:00:00+01:00",
            "address": {
                "streetAddress": "Wrexham"
            },
            "description": "Online via Sell2Wales portal by the Procurement Advisor"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Within as a minimum 36 months or 60 months"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-105708",
            "name": "Wrexham University",
            "identifier": {
                "legalName": "Wrexham University"
            },
            "address": {
                "streetAddress": "Plas Coch, Mold Road",
                "locality": "Wrexham",
                "region": "UKL23",
                "postalCode": "LL11 2AW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1978293188",
                "email": "a.staples@wrexham.ac.uk",
                "faxNumber": "+44 1978293188",
                "url": "http://www.sell2wales.gov.wales"
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            "details": {
                "url": "https://www.wrexham.ac.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288",
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        {
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            "name": "High Court",
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            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
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    ],
    "buyer": {
        "id": "GB-FTS-105708",
        "name": "Wrexham University"
    },
    "language": "en"
}