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Historic Environment Records Contract

Llywodraeth Cymru / Welsh Government

This public procurement record has 2 releases in its history.

Award

14 Nov 2024 at 15:04

Award Notice
Award

14 Jun 2024 at 16:37

Award Notice
Summary of the contracting process

The Welsh Government has awarded a contract titled "Historic Environment Records Contract" within the archive services industry category. The contract pertains to the compilation and retention of up-to-date historic environment records across Wales. This notice follows the publication of a VEAT notice and is not open to new bids. The procurement falls under services and was conducted through an award procedure without prior publication of a call for competition, as it was considered outside the scope of the directive. The procurement stage is complete, with the contract awarded to Heneb, The Trust for Welsh Archaeology. The contract was signed on 28 October 2024 for a value of £400,000 and involves the delivery location of all Wales, managed from Cardiff, UK.

This tender presents significant opportunities for businesses specialising in archive services, especially those capable of working on large-scale data compilation projects. Companies like Heneb, which have specialised knowledge and existing infrastructure for managing historic records, are well-suited for such contracts. Given the specific legislative requirements and the need for continuity in historic record maintenance, businesses with experience in legal compliance and public service delivery would find this contract beneficial for enhancing their portfolio and demonstrating their capability in handling government-endorsed projects. This contract facilitates the growth of businesses by allowing them to showcase their technical expertise and reliability in managing critical public records.

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Notice Information

Notice Title

Historic Environment Records Contract

Notice Description

Compilation and retention of up to date historic environment records for Wales.

Lot Information

Lot 1

The award notice for Cadw's Historic Environment Records Contract following the publication of a VEAT notice (ref 2024/S 000-018522). The Historic Environment (Wales) Act 2016 requires the Welsh Ministers to compile and keep up to date a historic environment record (HER) for each local authority in Wales. The only comprehensive coverage of historic environments records in Wales are those maintained by Heneb: The Trust for Welsh Archaeology (formerly the four regional Welsh Archaeological Trusts). The most cost-effective means of discharging this duty on Welsh Ministers is to utilise the existing online facility maintained by Heneb to provide public access to the core information held in the regional HERs. This online access (known as Archwilio) has been adapted to meet the requirements of the legislation. The Historic Environment (Wales) Act 2016 was superseded by the Historic Environment (Wales) Act 2023, which received Royal Assent in May 2023. The provisions of the Historic Environment (Wales) Act 2023 came into force in autumn 2024. The Act is consolidation legislation and does not change any existing or impose any new duties or powers for the purpose of this contract. As such, the legal provisions discharged by this contract will be transferred to the Historic Environment (Wales) Act 2023 and will continue beyond the contract implementation date. Additional information: This is an award notice.

Procurement Information

The voluntary ex ante transparency notice published was intended to provide notice of the Authority's decision to award a contract to Heneb, The Trust for Welsh Archaeology for the retention and maintenance of historic environment records in Wales.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04703d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036876-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92512000 - Archive services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
14 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Apr 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Llywodraeth Cymru / Welsh Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAERDYDD / CARDIFF
Postcode
CF10 3NQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

Heneb, The Trust for Welsh Archaeology

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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