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Void Property Energy Services Management

Renfrewshire Council

This public procurement record has 3 releases in its history.

Award

21 Sep 2026 at 15:03

Award Notice
TenderUpdate

20 Aug 2024 at 12:55

Tender Notice
Tender

22 Jul 2024 at 15:43

Tender Notice
Summary of the contracting process

Renfrewshire Council sought a service provider for comprehensive void property management and preferred energy supplier services across its housing portfolio. The requirement covered all void houses and re-lets, including Homeless Person Unit voids, with the number of properties varying according to housing demand, lettings and portfolio size. The service includes energy management and related services, including energy meter provision or management. Delivery was required across Renfrewshire, with the council based in Paisley. The procurement was for services and was intended to support the management of properties between tenancies, while helping control energy arrangements for incoming tenants. Climate change awareness and action to address organisational emissions formed part of the requirement.

The procurement was run as a single-lot open procedure, with written submissions in English and variants not allowed. It was discontinued and the award outcome was recorded as unsuccessful. The tender deadline and bid opening were 6 September 2024 at noon, following an amendment that allowed more time; bids had to remain valid until 3 February 2025. The intended contract duration was 1,440 days, described as four years with three optional 12-month extensions. Evaluation placed 20% on price and 80% on quality, covering service delivery, contract administration, energy management, tenant tariff reduction, added value, performance, community benefits, Fair Work First, cyber security, authentication, technology, integration and service management.

This requirement indicates demand from a local authority for an integrated void-property and energy service rather than a narrow energy supply arrangement. A credible future competitor would need to manage void and re-let workflows across a changing housing portfolio, coordinate preferred energy arrangements and understand energy metering. Strong service management, contract administration and tenant-focused tariff control would be central capabilities. The buyer also expected evidence of climate-change awareness and action on emissions, alongside effective cyber security, authentication, technology and system integration. Suppliers should be prepared to demonstrate fair work practices, community benefits and reliable performance management, and to provide robust health and safety, insurance, waste-carrier, data-processing, equalities, prompt-payment and subcontractor documentation.

How relevant is this notice?

Notice Information

Notice Title

Void Property Energy Services Management

Notice Description

Renfrewshire Council has a requirement to appoint a Service Provider to deliver a comprehensive Void Management and Preferred Energy Supplier service to all void houses and re-lets including Homeless Person Unit Voids (HPUs). The number of voids within this scheme is likely to vary throughout the Contract period, depending upon the uptake of lets, demand for housing in specific areas and the size of the Council's Housing Portfolio.

Lot Information

Lot 1

Renfrewshire Council has a requirement to appoint a Service Provider to deliver a comprehensive Void Management and Preferred Energy Supplier service to all void houses and re-lets including Homeless Person Unit Voids (HPUs). Additional information: Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond, including knowledge of their emissions sources and actions to address these. Accepted evidence includes but is not limited to. Tenderers are required to complete the template attached to 4C.7

Renewal: This Contract is for 4 Years with 3 optional extensions of 3 12 month periods (4 Years + 1 Year + 1 Year + 1 Year).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-048364
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089261-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

71 - Architectural, construction, engineering and inspection services

CPV Codes

38551000 - Energy meters

71314000 - Energy and related services

71314200 - Energy-management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 20261 months ago
Submission Deadline
22 Aug 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Further Contract Notices will be issued via Public Contract Scotland when this contract is near its end date.

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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