Award

PP-10102 Warwick Pantomime Production Services

PP-10102 WARWICK DISTRICT COUNCIL - PANTOMIME PRODUCTION SERVICES

This public procurement record has 2 releases in its history.

Award

04 Apr 2025 at 13:00

Tender

29 Jul 2024 at 14:45

Summary of the contracting process

Warwick District Council has initiated a procurement process for theatrical production services under the title "PP-10102 Warwick Pantomime Production Services." This tender focuses on the theatrical production entertainment industry and is located in Leamington Spa, specifically at the Royal Spa Centre. The tender aims to secure services for producing the annual pantomime for the 2025/26, 2026/27, and 2027/28 seasons, with a possible two-year extension. The procurement stage is currently in the Tender phase with deadlines for submission on 29 August 2024, and the contract has been awarded to Imagine Theatre Ltd, valuing £829,000 over the contract period. The procurement method utilised is an open procedure under the regulations of the CELEX 32014L0024 framework.

This tender represents a substantial business growth opportunity for theatrical production companies specialising in large-scale professional productions. Suitable businesses would ideally have experience in producing high-quality theatrical productions, alongside the ability to manage complex logistics involving casting, crew management, wardrobe, scenery, and special effects. The tender also requires a robust marketing campaign, necessitating partnership skills with in-house marketing teams. SMEs and other experienced production companies can leverage this contract, which has significant potential for recurring revenue and audience growth targets, making it an attractive prospect for established players in the entertainment services sector.

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How relevant is this notice?

Notice Title

PP-10102 Warwick Pantomime Production Services

Notice Description

Warwick District Council is looking for a theatrical production company to produce its annual pantomime at the Royal Spa Centre in the years 2025/26, 2026/2027, 2027/28, with the possibility to extend by a further 2 years.We expect the production company to contract and pay full cast and show crew, source wardrobe, scenery, and the special effects involved in creating a full-scale professional production suited to the venue's size and scale and the regional audience.We expect a year-long ongoing marketing campaign to be associated with the production, there will need to be dedicated ongoing marketing support from the production company. This will be carried out in conjunction with the venue in-house marketing team.

Lot Information

Lot 1

Warwick District Council is looking for a theatrical production company to produce its annual pantomime at the Royal Spa Centre in the years 2025/26, 2026/2027, 2027/28, with the possibility to extend by a further 2 years.We expect the production company to contract and pay full cast and show crew, source wardrobe, scenery, and the special effects involved in creating a full-scale professional production suited to the venue's size and scale and the regional audience.We expect a year-long ongoing marketing campaign to be associated with the production, there will need to be dedicated ongoing marketing support from the production company. This will be carried out in conjunction with the venue in-house marketing team.We expect the budget for the requirements expected of the producer to be met by the share of ticket income agreed by both parties. We estimate the contract value to be around PS250,000 annually however this will be dependent on final ticket sales and the financial deal agreed.We would expect audience attendance to increase year on year, with a target of between 90%-95% capacity per annum, and ambition for achieving 100% capacity. Gross box office income should increase by a minimum of 5% per year and pricing strategies should maximise yield potential.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-048598
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013107-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services


CPV Codes

92312110 - Theatrical producer entertainment services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,250,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£829,000 £500K-£1M

Notice Dates

Publication Date
4 Apr 20251 years ago
Submission Deadline
29 Aug 2024Expired
Future Notice Date
Not specified
Award Date
9 Oct 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
PP-10102 WARWICK DISTRICT COUNCIL - PANTOMIME PRODUCTION SERVICES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEAMINGTON SPA
Postcode
CV32 4AA
Post Town
Coventry
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG13 Warwickshire CC

Local Authority
Warwick
Electoral Ward
Leamington Clarendon
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

IMAGINE THEATRE

Open Contracting Data Standard (OCDS)

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