Award

Dartmoor Multi Academy Trust - Provision of Grounds Maintenance Services

DARTMOOR MULTI ACADEMY TRUST

This public procurement record has 3 releases in its history.

Award

21 May 2025 at 07:57

Award

15 May 2025 at 15:21

Tender

31 Jul 2024 at 11:29

Summary of the contracting process

The Dartmoor Multi Academy Trust recently completed the contracting process for the provision of grounds maintenance services across its network of schools located in Devon, United Kingdom. This open procedure procurement dealt with maintaining educational grounds under the CPV classification 77314000. The contract, valued at £1,003,871, was signed on 1st December 2024 with the successful supplier being Countrywide Grounds Maintenance Ltd. The award covered all schools included in lots 1-6 after an initial contract announcement phase on 31st July 2024, which featured a virtual Q&A session and culminated in bid submissions closing on 19th September 2024.

This contract presents growth opportunities for companies experienced in facilities management, particularly those specialising in grounds maintenance services. It is particularly suited for large enterprises capable of handling comprehensive service requirements, including management systems that ensure health and safety compliance. The awarded contract, which includes the purchase of necessary equipment, offers stability through the initial three-year period with potential further extensions, making it appealing for businesses seeking long-term strategic engagements in the education sector within the South West of England.

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Notice Title

Dartmoor Multi Academy Trust - Provision of Grounds Maintenance Services

Notice Description

The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust. The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.

Lot Information

Okehampton college, Okehampton primary, St James primary & The Promise School

The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust. The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service. Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract. The Service Specification is divided as follows: a. Generic Service Requirements b. Additional Service Requirements Site specific requirements are provided in Appendix A. Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response - Pricing Assessment.

Renewal: two further 12 month extensions (3+1+1)

Tavistock College

The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust. The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service. Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract. The Service Specification is divided as follows: a. Generic Service Requirements b. Additional Service Requirements Site specific requirements are provided in Appendix A. Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response - Pricing Assessment.

Renewal: two further 12 month extensions (3+1+1)

Holsworthy College

The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust. The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service. Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract. The Service Specification is divided as follows: a. Generic Service Requirements b. Additional Service Requirements Site specific requirements are provided in Appendix A. Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response - Pricing Assessment.

Renewal: two further 12 month extensions (3+1+1)

Black Torrington primary, Bridgerule primary, Bradford primary and Highampton primary

The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust. The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service. Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract. The Service Specification is divided as follows: a. Generic Service Requirements b. Additional Service Requirements Site specific requirements are provided in Appendix A. Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response - Pricing Assessment.

Renewal: two further 12 month extensions (3+1+1)

Northlew and Ashbury primary, Boasley Cross primary, Bridestowe primary and Lydford primary

The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust. The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service. Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract. The Service Specification is divided as follows: a. Generic Service Requirements b. Additional Service Requirements Site specific requirements are provided in Appendix A. Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response - Pricing Assessment.

Renewal: two further 12 month extensions (3+1+1)

Exbourne primary, North Tawton primary, South Tawton primary and Chagford primary

The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust. The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service. Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract. The Service Specification is divided as follows: a. Generic Service Requirements b. Additional Service Requirements Site specific requirements are provided in Appendix A. Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response - Pricing Assessment.

Renewal: two further 12 month extensions (3+1+1)

All Schools in Lots 1-6

The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust. The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service. Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract. The Service Specification is divided as follows: a. Generic Service Requirements b. Additional Service Requirements Site specific requirements are provided in Appendix A. Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response - Pricing Assessment.

Renewal: Two further twelve month extensions

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04864f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023539-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£1,100,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,535,347 £1M-£10M

Notice Dates

Publication Date
21 May 20259 months ago
Submission Deadline
19 Sep 2024Expired
Future Notice Date
Not specified
Award Date
1 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DARTMOOR MULTI ACADEMY TRUST
Contact Name
Sharon Perkins
Contact Email
sperkins@dmatschools.org.uk
Contact Phone
+44 1409259613

Buyer Location

Locality
OKEHAMPTON, DEVON
Postcode
EX20 1PY
Post Town
Exeter
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK4 Devon

Local Authority
West Devon
Electoral Ward
Okehampton South
Westminster Constituency
Central Devon

Supplier Information

Number of Suppliers
1
Supplier Name

COUNTRYWIDE GROUNDS MAINTENANCE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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