Contract Timeline

Publication Date

7th November 2024 16:17:35 PM

Tender Deadline

9th December 2024 17:00:00 PM   Expired

Contract Summary

INTRODUCTION Portsmouth City Council - the 'Council' - is inviting tenders on a separate and combined basis for the provision of 1) Cruise Services and 2) Berthing Support Staff at Portsmouth International Port (the 'Port'). The Port, which is the UK's largest municipal port, is wholly owned by the Council and does not operate as a separate legal entity. CONTRACT AWARD, DURATION & OPTIONS The Council is targeting to award the contracts for both services by 23rd January 2025 to allow for mobilisation and commencement of the services on 1st June 2025. The contracts for both services will run for an initial base term of 4 years. Each of the contracts may be extended by a further 6 years in increments to be agreed, subject to the agreement and performance of both parties. LOTTING STRATEGY & BIDDING OPTIONS Tenderers may submit bids for one, all or any combination of Lot options and may subsequently be awarded contracts for either or both services. SUMMARY SCOPE - LOT 1 - CRUISE SERVICES The successful operator will be required to provide a range of services to the cruise calls that arrive at the Port throughout the year, which are either a tourist or turnaround call. These services are to be delivered via a concession type model as, other than for relatively minor ad-hoc services provided directly to the Port, the operator will engage directly with cruise operators to deliver the service requirements. The per annum value of the contract based upon current levels of demand is estimated to be between £250,000 - £350,000 exclusive of VAT. SUMMARY SCOPE - LOT 2 - BERTHING SUPPORT STAFF SERVICES The successful operator will be required to provide berthing support staff to supplement the Port's own directly employed Quay Assistants to cover direct labour staff absence and/or peaks in demand for berthing services. These services are delivered via a standard service contracting model with all requirements delivered directly for the Port who will subsequently pay the operator directly. The per annum value of the contract based upon current levels of demand is estimated to be between £130,000 - £250,000 exclusive of VAT. SUMMARY SCOPE - LOT 3 - COMBINED AWARD (CRUISE SERVICES & BERTHING SUPPORT STAFF) A single operator would be required to provide the requirements for both services in full. Due to the differences between the services and contacting models, the operator and the Council would still enter into separate contracts for each of the services. PROCUREMENT PROGRAMME & ADMINISTRATION The council run the procurement process in line with the following summary programme: • Contract notice published on FTS - 7th November 2024 • Procurement documents available on In-tend - 7th November 2024 • Site tour and presentation - 18th November 2024 10:30 • Deadline for requests for clarification - 28th November 2024 17:00 • Tender return deadline - 9th December 2024 17:00 • Award decision notified to tenderers - 10th January 2025 • Standstill period ends - 20th January 2025 23:59 • Contract award - 21st January 2025 • Mobilisation - 1st February 2025 • Commencement of services - 1st June 2025 The Council will administrate the procurement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home SITE TOUR & CONDITIONS OF TENDERING Attendance at the site tour and presentation on Monday 18th November is a condition of tendering unless tenderers can evidence that they have already undertaken a tour of the site through participation in the prior soft market testing process in July or an existing incumbent supplier of these services to the Port. Requests to attend the site tour and presentation must be made via In-tend by no later than Friday 15th November 10:00. The site tour and system demonstration will commence at 10:30 and is expected to last for 1 hour.

Contract Details

Open Contracting ID

ocds-h6vhtk-048683

Publication Source

Find a Tender Service

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

Open Procedure

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

63720000

CPV Division(s)

63 - Supporting and auxiliary transport services; travel agencies services

Awarding Authority

PORTSMOUTH CITY COUNCIL

Buyer Name

Procurement Service

Buyer Email

procurement@portsmouthcc.gov.uk

Buyer Phone

+44 2392688235

Buyer Address

Civic Offices

PORTSMOUTH

PO1 2AL

United Kingdom

Contract Timeline

Publication Date

31st July 2024 15:39:32 PM

Contract Summary

Portsmouth City Council (the 'Council') is seeking to engage in pre-procurement soft market testing discussions with suitably qualified and experienced contractors in respect of a forthcoming contracting opportunity concerning the provision of cruise services and berthing support staff at Portsmouth International Port (the 'Port'). The Council currently has separate contracts in place for cruise services and berthing support staff at Portsmouth International Port, and these contracts are due to end in May 2025. The Council requires a contractor to continue to carry out these services once the current contracts end. The contractor needs to be able to operate on a dynamic basis as the cruise and berthing programmes can be subject to change at short notice due to factors like the weather. Furthermore, the Council will not be able to provide a binding guarantee per annum value for either of the contracts. The Council is considering undertaking a single lotted procurement process for these contracts, which will result in the letting of separate contracts for each of the service provision. The Council is considering a lotting strategy where Lot 1 is for the provision of cruise service, Lot 2 is for the provision of berthing support staff services and Lot 3 is for the provision of cruise and berthing support staff services combined. An award via Lot 3 will still result in 2 separate contracts, a concession contract for cruise services and a service contract for berthing support staff. The Council envisages entering into a 4-year contract for each of the contracts, extendable by a further 6 years in increments to be agreed. The full scope of services will formally commence on the go live date of 1st June 2025. The Council envisages securing the contractor/s in line with the following draft summary procurement programme, however it should be noted that the dates below are purely indicative and may be subject to future change. The Council will run the procurement process in accordance with the 'Open Procedure' as defined within the Public Contracts Regulations (2015): • Soft market testing - August 2024 • Issue FTS Contract Notice - 7th October 2024 • Issue procurement documents via In-tend - 7th October 2024 • Tender submission deadline - 22nd November 2024 • Award decision notification - 6th January 2024 • Standstill period completes - 16th January 2024 • Contract award notice - 3rd February 2025 • Mobilisation - from 3rd March 2025 • Commencement of full services - 1st June 2025 The Council would like to engage in 1-1 meetings with suitably qualified and experienced contractors who have sufficient current experience of working within a maritime and shipping environment ideally this will include the provision of stevedoring services in a passenger environment, to gain feedback on several elements of the proposed procurement and contract strategy. The Council has capacity to undertake a maximum of 6, 1 hour 1-1 meetings at the following dates and times: 14th August 2024 - 09:30 hours - 10:30 hours 14th August 2024 - 11:00 hours - 12:00 hours 15th August 2024 - 09:30 hours - 10:30 hours 15th August 2024 - 11:00 hours - 12:00 hours 16th August 2024 - 13:00 hours - 14:00 hours 16th August 2024 - 14:30 hours - 15:30 hours As capacity is limited meetings will be allocated on a first come first served basis. Whilst the Council may seek to accommodate requests from contractors for additional meeting dates & times it cannot provide any guarantees. Contractors interested in taking part in a 1-1 meeting are required to provide the following details via In-tend correspondence using the Expression of Interest form accessible via the In-tend 'Cruise Services and Berthing Support Staff - Portsmouth International Port - Soft Market Testing' project by no later than 12th August 2024 17:00. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home

Contract Details

Open Contracting ID

ocds-h6vhtk-048683

Publication Source

Find a Tender Service

Procurement Stage

Planning

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

63720000

CPV Division(s)

63 - Supporting and auxiliary transport services; travel agencies services

Awarding Authority

PORTSMOUTH CITY COUNCIL

Buyer Name

Procurement Service

Buyer Email

procurement@portsmouthcc.gov.uk

Buyer Phone

+44 2392688235

Buyer Address

Civic Offices,Guildhall Square

PORTSMOUTH

PO1 2AL

United Kingdom