PR-10305-Thrive Homes Cleaning and Grounds Maintenance Contracts

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-048845-2025-07-25T11:59:28+01:00",
    "date": "2025-07-25T11:59:28+01:00",
    "ocid": "ocds-h6vhtk-048845",
    "description": "(MT Ref:235130)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-048845",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "PR-10305-Thrive Homes Cleaning and Grounds Maintenance Contracts",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "71315000",
            "description": "Building services"
        },
        "mainProcurementCategory": "services",
        "description": "The delivery of Cleaning and Grounds Maintenance Services to schemes and estates owned and managed by Thrive Homes. Lot 1 was Cleaning Services with estimated annual value of 400,000.00 GBP. Lot 2 was Grounds Maintenance Services with estimated annual value of 300,000.00 GBP. Both contracts are subject to annual reviews by Thrive Homes, and are intended to run for a period of three years with the option for renewal for an extension of up to a further two years. The maximum duration of the contracts is therefore five years. The total contract value(s) within this notice are not guaranteed. The total contract value(s) is also subject to inflation.",
        "value": {
            "amount": 3500000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 1
        },
        "lots": [
            {
                "id": "1",
                "title": "Cleaning Services",
                "description": "- Routine cleaning and window cleaning services to internal and external communal areas of schemes including schemes housing elderly customers, supported/sheltered housing and those in need of extra support. - Reactive cleaning services to internal and external communal areas of schemes - Other site-based tasks which may be carried out on a routine or reactive basis - The removal of litter, fly tipping and bulk refuse.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical Questions",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Interview",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 2000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the contract will run for a period of three years with the option for renewal for an extension of up to a further two years. The maximum duration of the contract is therefore five years. The total contract value in this notice is subject to review and therefore not guaranteed."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Grounds Maintenance Services",
                "description": "- Litter Collection, Sweeping and Clearance of Debris - Grass Cutting and Maintenance - Path maintenance - moss and leaf clearance - Edging - Grass Reseeding / Turfing - Supply of Planting Material, mainly shrubs and roses - Shrub Maintenance - Rose Maintenance - Hedge Maintenance - Trees - the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification, reactive tree works, removal of epicormic growth, tree surveys (contract commencement to determine tree maintenance requirements) - Snow Clearing and Gritting - Grounds maintenance tasks associated with the maintenance of children's play areas Inspection, cleaning of landscape furniture including bench seats, litter bins and dog waste bins, notice boards and signs",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical Questions",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Interview",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 1500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the contract will run for a period of three years with the option for renewal for an extension of up to a further two years. The maximum duration of the contract is therefore five years. The total contract value in this notice is subject to review and therefore not guaranteed."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKJ"
                    }
                ],
                "deliveryLocation": {
                    "description": "Hertfordshire, Buckinghamshire, Bedfordshire and Oxfordshire"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77340000",
                        "description": "Tree pruning and hedge trimming"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77342000",
                        "description": "Hedge trimming"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKJ"
                    }
                ],
                "deliveryLocation": {
                    "description": "within and around Hertfordshire, Buckinghamshire, Bedfordshire and Oxfordshire"
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.mytenders.co.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As stated in the procurement documents.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As stated in the procurement documents.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-09-17T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2024-09-17T12:30:00+01:00"
        },
        "bidOpening": {
            "date": "2024-09-17T12:30:00+01:00"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-09-17T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-10-01T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2024-09-17T12:30:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-10-01T12:30:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Site visit provision to tenderers"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-120627",
            "name": "Thrive Homes",
            "identifier": {
                "legalName": "Thrive Homes"
            },
            "address": {
                "streetAddress": "Westside, London Rd",
                "locality": "Hemel Hempstead",
                "region": "UK",
                "postalCode": "HP3 9TD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "procurement@effefftee.co.uk",
                "url": "https://www.mytenders.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.thrivehomes.org.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-6989",
            "name": "Faithorn Farrell Timms LLP",
            "identifier": {
                "legalName": "Faithorn Farrell Timms LLP"
            },
            "address": {
                "streetAddress": "Central Court, 1 Knoll Rise",
                "locality": "Orpington",
                "region": "UKJ",
                "postalCode": "BR6 0JA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "email": "procurement@effefftee.co.uk"
            },
            "roles": [
                "processContactPoint"
            ],
            "details": {
                "url": "https://www.effefftee.co.uk"
            }
        },
        {
            "id": "GB-FTS-5045",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "The Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "W2 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-137",
            "name": "Cabinet Office",
            "identifier": {
                "legalName": "Cabinet Office"
            },
            "address": {
                "streetAddress": "70 Whitehall",
                "locality": "London",
                "postalCode": "SW1A 2AS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-155609",
            "name": "New Green Services Ltd",
            "identifier": {
                "legalName": "New Green Services Ltd"
            },
            "address": {
                "streetAddress": "The Weltech Business Centre, The Rideway",
                "locality": "Welwyn Garden City",
                "region": "UK",
                "postalCode": "al72aa",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1707871516"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-74663",
            "name": "Cleanscapes Limited",
            "identifier": {
                "legalName": "Cleanscapes Limited"
            },
            "address": {
                "streetAddress": "Coles Lane, Ockley",
                "locality": "Dorking",
                "region": "UK",
                "postalCode": "RH5 5HW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1306711730"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-120627",
        "name": "Thrive Homes"
    },
    "language": "en",
    "awards": [
        {
            "id": "043093-2025-1",
            "relatedLots": [
                "1"
            ],
            "title": "Cleaning Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-155609",
                    "name": "New Green Services Ltd"
                }
            ]
        },
        {
            "id": "043093-2025-2",
            "relatedLots": [
                "2"
            ],
            "title": "Grounds Maintenance Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-74663",
                    "name": "Cleanscapes Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "043093-2025-1",
            "awardID": "043093-2025-1",
            "title": "Cleaning Services",
            "status": "active",
            "value": {
                "amount": 2000000,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-23T00:00:00+01:00"
        },
        {
            "id": "043093-2025-2",
            "awardID": "043093-2025-2",
            "title": "Grounds Maintenance Services",
            "status": "active",
            "value": {
                "amount": 1500000,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-23T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "2",
                "value": 7
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 7
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 7
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 7
            }
        ]
    }
}