Framework Agreement for the Provision of Maintenance & Servicing of Vehicles

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04887a-2025-01-14T14:29:35Z",
    "date": "2025-01-14T14:29:35Z",
    "ocid": "ocds-h6vhtk-04887a",
    "initiationType": "tender",
    "tender": {
        "id": "IA3400",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Framework Agreement for the Provision of Maintenance & Servicing of Vehicles",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50112200",
            "description": "Car maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The Council is seeking bidders who can provide and undertake the ongoing maintenance of new and existing Streetscene vehicles. The Council wishes to establish a Contract(s) for the provision and maintenance of vehicles/plant with one or more qualified organisations. It is intended that a single Provider will be awarded to each lot to provide the services required. In each lot, Tenderers should where possible be able to maintain the full range of Goods.",
        "value": {
            "amount": 240000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "SBC Owned Vehicles exceeding 3.5t GVW",
                "description": "The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council. The Contractor will be required to: - * Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1. * Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres. * Ensure a minimum 100% first time pass rate for O Licence and MOT tests. * Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-02-01T00:00:00Z",
                    "endDate": "2029-01-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029."
                },
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "SBC Owned Vehicles Under 3.5t GCW",
                "description": "The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council. The Contractor will be required to: - * Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1. * Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres. * Ensure a minimum 100% first time pass rate for O Licence and MOT tests. * Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-02-01T00:00:00Z",
                    "endDate": "2029-01-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50110000",
                        "description": "Repair and maintenance services of motor vehicles and associated equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG2"
                    },
                    {
                        "region": "UKG2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Staffordshire"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50100000",
                        "description": "Repair, maintenance and associated services of vehicles and related equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG2"
                    },
                    {
                        "region": "UKG2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Staffordshire"
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login#",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-09-09T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-09-09T13:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-09-09T13:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-113701",
            "name": "Stafford Borough Council",
            "identifier": {
                "legalName": "Stafford Borough Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Riverway",
                "locality": "Stafford",
                "region": "UKG2",
                "postalCode": "ST16 3AQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Laura Kendall",
                "telephone": "+44 1785854656",
                "email": "laura.kendall@staffordshire.gov.uk",
                "url": "https://supplierlive.proactisp2p.com/Account/Login#"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.staffordbc.gov.uk",
                "buyerProfile": "https://supplierlive.proactisp2p.com/Account/Login#",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-26827",
            "name": "Stafford Borough Council",
            "identifier": {
                "legalName": "Stafford Borough Council"
            },
            "address": {
                "locality": "Stafford",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-130891",
            "name": "Stafford Borough Council",
            "identifier": {
                "legalName": "Stafford Borough Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Riverway",
                "locality": "STAFFORD",
                "region": "UKG2",
                "postalCode": "ST16 3AQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Laura Kendall",
                "telephone": "+44 1785854656",
                "email": "laura.kendall@staffordshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.staffordbc.gov.uk",
                "buyerProfile": "https://supplierlive.proactisp2p.com/Account/Login#",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-697",
            "name": "Staffordshire County Council",
            "identifier": {
                "legalName": "Staffordshire County Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "locality": "Stafford",
                "region": "UKG24",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-130891",
        "name": "Stafford Borough Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "001197-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "SBC Owned Vehicles exceeding 3.5t GVW",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-697",
                    "name": "Staffordshire County Council"
                }
            ]
        },
        {
            "id": "001197-2025-2-2",
            "relatedLots": [
                "2"
            ],
            "title": "SBC Owned Vehicles Under 3.5t GCW",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-697",
                    "name": "Staffordshire County Council"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "001197-2025-1-1",
            "awardID": "001197-2025-1-1",
            "title": "SBC Owned Vehicles exceeding 3.5t GVW",
            "status": "active",
            "value": {
                "amount": 240000,
                "currency": "GBP"
            },
            "dateSigned": "2025-01-14T00:00:00Z"
        },
        {
            "id": "001197-2025-2-2",
            "awardID": "001197-2025-2-2",
            "title": "SBC Owned Vehicles Under 3.5t GCW",
            "status": "active",
            "value": {
                "amount": 240000,
                "currency": "GBP"
            },
            "dateSigned": "2025-01-14T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "4",
                "measure": "bids",
                "relatedLot": "2",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "3",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "6",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 2
            }
        ]
    }
}