Weydon Multi Academy Trust ~ Cleaning Tender

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    "id": "ocds-h6vhtk-048a21-2024-08-12T19:05:07+01:00",
    "date": "2024-08-12T19:05:07+01:00",
    "ocid": "ocds-h6vhtk-048a21",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./ZVUXH7M45W To respond to this opportunity, please click here: https://litmustms.co.uk/respond/ZVUXH7M45W GO Reference: GO-2024812-PRO-27372104",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-048a21",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Weydon Multi Academy Trust ~ Cleaning Tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "WMAT is a multi-academy trust currently comprising 13 schools in the Surrey area. The Trust was formed in 2017 and currently includes 4 secondary schools, 3 special needs schools and 1 primary school. The Trust is growing, with five new schools due to join the Trust prior to the start of the new cleaning contract.",
        "value": {
            "amount": 1015575,
            "currency": "GBP"
        },
        "lots": [
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                "id": "1",
                "description": "WMAT is a multi-academy trust currently comprising 13 schools in the Surrey area. The Trust was formed in 2017 and currently includes 4 secondary schools, 3 special needs schools and 1 primary school. The Trust is growing, with five new schools due to join the Trust prior to the start of the new cleaning contract. It is our intention that as existing contracts come to an end, schools will join the Trust contract with an aligned contract end date. Our ambition over the next five years is to grow to approximately 20 schools in total, based on three equal phases clusters: *Secondary *Special Needs *Primary During 2025 we anticipate the addition of 1 additional school - likely to be a primary school. A key element of WMAT's vision for our schools, is the provision of exceptional learning environments. Creating inspiring classrooms in which to learn, teach and spaces for students / children and staff to work and relax sits as one of our core values. We describe this as our drive to create and maintain 'exceptional learning environments'. Our cleaning partner will be a key driver in the maintenance of exceptional environments; both from an aesthetic and environmental sustainability perspective. We are looking to build a relationship which further enhances our school environments, utilising technology and resource efficiencies to create financial efficiencies and sparkly clean schools. Importantly, we value developing 'partnerships' with specialist providers across a range of specialities. Working together we will develop KPIs to sit alongside regular qualitative feedback from our Business / Operations / Premises leads; 'Stronger Together'. Our cleaning partner will mirror our passion to be innovative and to initiate different ways of doing things - we are open to suggestions from the successful contractor to review our current services / ways of working and make recommendations for improvement. 'Restlessness in the pursuit of better'. The successful contractor will also develop excellent relationships formally and informally with key colleagues including Business / Operations Leads, Estates Managers and Headteachers / Principals. The contract offered includes all cleaning services whilst schools are in session, and periodic / deep cleans. The contract is being tendered on a 3-year basis and will operate as a Guaranteed Performance Contract, with the successful contractor offering the Trust a guaranteed return / cost per annum for the provision of cleaning services. The main contract start date will be 1.4.25, with additional schools joining as their contracts ends. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/ZVUXH7M45W",
                "value": {
                    "amount": 1015575,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
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                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
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                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                    "description": "Surrey, East and West Sussex"
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                "relatedLot": "1"
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        "submissionMethod": [
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        "documents": [
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
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        "tenderPeriod": {
            "endDate": "2024-09-20T12:00:00+01:00"
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        "secondStage": {
            "invitationDate": "2024-10-14T00:00:00+01:00"
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        "submissionTerms": {
            "languages": [
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        "hasRecurrence": false,
        "contractTerms": {
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            "electronicInvoicingPolicy": "allowed",
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    "parties": [
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            "id": "GB-FTS-100773",
            "name": "Weydon Multi Academy Trust",
            "identifier": {
                "legalName": "Weydon Multi Academy Trust"
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                "streetAddress": "Weydon Lane, Farnham",
                "locality": "Surrey",
                "region": "UKJ2",
                "postalCode": "GU9 8UG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/ZVUXH7M45W"
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            "roles": [
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            "details": {
                "url": "http://www.weydonmat.co.uk/",
                "classifications": [
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            "name": "Farnham Heath End School",
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                "streetAddress": "Hale Reeds, Farnham",
                "locality": "Surrey",
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                "postalCode": "GU9 9BN",
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            "details": {
                "url": "https://www.fhes.org.uk/"
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        {
            "id": "GB-FTS-100780",
            "name": "Woolmer Hill School",
            "identifier": {
                "legalName": "Woolmer Hill School"
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                "streetAddress": "Woolmer Hill Road, Haslemere",
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        {
            "id": "GB-FTS-121369",
            "name": "The Park School",
            "identifier": {
                "legalName": "The Park School"
            },
            "address": {
                "streetAddress": "Onslow Crescent, Woking",
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                "region": "UKJ2",
                "postalCode": "GU22 7AT",
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            "name": "Rodborough School",
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            "address": {
                "streetAddress": "Petworth Road, Milford, Godalming",
                "locality": "Surrey",
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            "name": "Abbey School",
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                "legalName": "Abbey School"
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                "locality": "Surrey",
                "region": "UKJ2",
                "postalCode": "GU9 8DY",
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            "name": "Ridgeway School",
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                "legalName": "Ridgeway School"
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            "name": "Crondall Primary School",
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            "id": "GB-FTS-121373",
            "name": "Frogmore Community College",
            "identifier": {
                "legalName": "Frogmore Community College"
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                "locality": "Yateley",
                "region": "UKJ3",
                "postalCode": "GU46 6AG",
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}