Norwich University of the Arts Human Resources Information System Project

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    "id": "ocds-h6vhtk-048b50-2024-10-21T14:36:03+01:00",
    "date": "2024-10-21T14:36:03+01:00",
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            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Norwich University of the Arts Human Resources Information System Project",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48450000",
            "description": "Time accounting or human resources software package"
        },
        "mainProcurementCategory": "goods",
        "description": "This document specifies the high-level solution, pricing, and implementation information that Norwich University of the Arts is requesting from potential suppliers in relation to its project to implement a new HR Information System as a Software as a Service solution. In making this request, Norwich University of the Arts is looking for high level information to rapidly select a preferred vendor to progress with in a subsequent detailed solution analysis and contracting exercise.",
        "lots": [
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                "id": "1",
                "description": "We are seeking to procure a HR Information System (Software as a Service Solution) with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in the invitation to tender document",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option for one or more 2-year extensions to the original 5 year contract for some or all modules subject to the agreement of the University."
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                    "description": "Option for one or more 2-year extensions to the original 5-year contract for some or all modules subject to the agreement of the University."
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                "status": "cancelled",
                "awardCriteria": {
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                            "name": "Fundamental Threshold Requirements",
                            "type": "quality",
                            "description": "14%"
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                            "name": "Functional Requirements - Core Release 1",
                            "type": "quality",
                            "description": "23%"
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                        {
                            "name": "Functional Requirements - Post core release 1",
                            "type": "quality",
                            "description": "18%"
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                        {
                            "name": "Non Functional Requirements",
                            "type": "quality",
                            "description": "18%"
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                            "name": "Delivery Model and Approach",
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                    {
                        "region": "UKH15"
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                        "region": "UKH"
                    }
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                "relatedLot": "1"
            }
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        "submissionMethod": [
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        "submissionMethodDetails": "https://norwichuni.ac.uk/procurement/ or Human Resources, 4-7 Francis House, Norwich, NR2 4SN, United Kingdom. NUTS code: UKH15. Human Resources, externalhr@norwichuni.ac.uk, https://norwichuni.ac.uk/procurement/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Selection criteria as stated in the procurement documents . Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Selection criteria as stated in the procurement documents . Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).",
                    "minimum": "Standards as stated in the procurement documents. Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Selection criteria as stated in the procurement documents. Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "Norwich University of the Arts has been issued with an end-of-life notice on our HR database by its supplier. This followed a commercial decision by our previous supplier to remove several legacy systems from its portfolio. The system will be switched off completely from 31st March 2025 and will not be accessible from this time, even as a way of warehousing historical leavers' data. In view of this we are seeking to procure a HR Information System (Software as a Service Solution) as a matter of urgency with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in our Invitation to Tender"
        },
        "secondStage": {
            "successiveReduction": true
        },
        "tenderPeriod": {
            "endDate": "2024-09-01T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
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                        "where": {
                            "section": "I.3",
                            "label": "URL"
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                    },
                    {
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                            "text": "This document specifies the high-level solution, pricing, and implementation information that Norwich University of the Arts is requesting from potential suppliers in relation to its project to implement a new HR Information System as a Software as a Service solution. In making this request, Norwich University of the Arts is looking for high level information to rapidly select a preferred vendor to progress with in a subsequent detailed solution analysis and contracting exercise. The details and timeframe for the selection process are set out in the invitation to tender document which is available at https://norwichuni.ac.uk/procurement/ Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024)."
                        },
                        "newValue": {
                            "text": "This document specifies the high-level solution, pricing, and implementation information that Norwich University of the Arts is requesting from potential suppliers in relation to its project to implement a new HR Information System as a Software as a Service solution. In making this request, Norwich University of the Arts is looking for high level information to rapidly select a preferred vendor to progress with in a subsequent detailed solution analysis and contracting exercise. The details and timeframe for the selection process are set out in the invitation to tender document which is available at https://norwichuni.ac.uk/procurement/ Details of the award criteria will also be available from https://norwichuni.ac.uk/about-us/governance/info-publication-scheme/procurement/ (anticipated 16th August 2024)."
                        },
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                            "section": "II.1.4",
                            "label": "Short description"
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                    },
                    {
                        "oldValue": {
                            "text": "We are seeking to procure a HR Information System (Software as a Service Solution) with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in the invitation to tender document which is available at https://norwichuni.ac.uk/procurement/ Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024)."
                        },
                        "newValue": {
                            "text": "We are seeking to procure a HR Information System (Software as a Service Solution) with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in the invitation to tender document which is available at https://norwichuni.ac.uk/procurement/ Details of the award criteria will also be available from https://norwichuni.ac.uk/about-us/governance/info-publication-scheme/procurement/ (anticipated 16th August 2024)."
                        },
                        "where": {
                            "section": "II.2.4",
                            "label": "Description of the procurement"
                        }
                    },
                    {
                        "newValue": {
                            "text": "Norwich University of the Arts has been issued with an end-of-life notice on our HR database by its supplier. This followed a commercial decision by our previous supplier to remove several legacy systems from its portfolio. The system will be switched off completely from 31st March 2025 and will not be accessible from this time, even as a way of warehousing historical leavers' data. In view of this we are seeking to procure a HR Information System (Software as a Service Solution) as a matter of urgency with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in our Invitation to Tender which is available at https://norwichuni.ac.uk/about-us/governance/info-publication-scheme/procurement/ Details of the award criteria will also be available from https://norwichuni.ac.uk/about-us/governance/info-publication-scheme/procurement/ (anticipated 16th August 2024)."
                        },
                        "where": {
                            "section": "IV.1.1",
                            "label": "Procedure Type"
                        }
                    }
                ],
                "description": "Please note updated URL - Procurement documents including selection criteria can be found via https://norwichuni.ac.uk/about-us/governance/info-publication-scheme/procurement/"
            },
            {
                "id": "2",
                "description": "Please note, within our original procurement documentation, there is an error on page 38 where suppliers who wish to express an interest in participating are asked to complete a form in \"Section 10\" of the document - this should in fact read \"Section 6\" instead, An editable version of the Supplier Submission Document can be found at https://norwichuni.ac.uk/about-us/governance/info-publication-scheme/procurement/"
            },
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                ],
                "description": "We have received requests from potential suppliers to extend the timeframe for the submission of tender responses. We have considered these requests and have adjusted the procurement schedule for all potential suppliers as follows: * Timeframe for supplier clarification calls extended to 6th September 2024. * Timeframe for the submission of initial supplier tender responses extended to 13th September 2024 at 17:00. * Suppliers notified of shortlisted decisions on 20th September * The 2-way opportunity for queries ahead of demos (9th - 20th September 2024) has been removed. Suppliers are encouraged to use the extended period for clarification calls to check their understanding of our requirements. The revised schedule is available at https://norwichuni.ac.uk/about-us/governance/info-publication-scheme/procurement/ and is titled \"Revised Schedule 20/08/24\". Suppliers are also requested to let us have the two dates within the demo & negotiation window on which they will be available to provide a comprehensive demonstration to our selection / advisory panel, in the event that they are shortlisted to provide a demonstration, as soon as possible. Ideally suppliers will provide these ahead of their initial tender submissions, to help us to accommodate supplier choice of demonstration days where possible."
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        ]
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