D3 Tenders | EVENT MANAGEMENT AND DELIVERY FRAMEWORK

Notice Information

Notice Title

EVENT MANAGEMENT AND DELIVERY FRAMEWORK

Notice Description

Procurement of a multi-lot Events Management Planning and Delivery Framework (EMF) that would service public events requirements (Major Events) for the Department of Culture, Media and Sport (DCMS) (Sporting Events, Ceremonials etc.), Other Government Departments (OGDs) (such as Foreign, Commonwealth and Development Office (FCDO)) and Arm length Bodies (ALBs). This procurement will be conducted under the forthcoming regulations of the new Procurement Act 2023 (PA 2023) effective from October 2024.

Lot Information

Lot 1

The Department has published this PIN to provide information on the planned procurement, as described below. This remains subject to internal approvals and the Department reserves the right to make amendments, or to not proceed with the procurement.

The Authority is seeking suppliers to form an Event Management and Delivery Framework. The services required include, but are not limited to:

*Major indoor and outdoor (metropolitan and non-metropolitan) event delivery
*Event planning, consultancy, design, delivery, coordination and management
*Event Manager Contractors
*Event security including crowd and traffic management, stewarding, security guards, crowd dynamic modelling, adaptation of facilities, security project management, close protection security (VIP security and access), outdoor and indoor crowd control. *Infrastructure (temporary structures), marquees, fencing and barriers, trackway and walkway.
*Professional Services (cost consultancy, strategic, financial consultancy), media services, communication, project management and/coordination, supplier health and safety advice.
*Accreditation
*Event health and safety
*Supply chain management (sourcing, and managing suppliers/sub-contractors, negotiating costs, delivery arrangement)
*Sustainability Consultation
*Event Technology Infrastructure (Digital security, Solar CCTV Camera Towers) Mobile Masts, WiFi System, PA Systems.

(Please note that these services will be required on events of different sizes & locations)

The purpose of this Prior Information Notice (PIN) is to:

Provide advance notice that the Authority is to consider undertaking a tendering exercise to set up new contract suppliers to form part of a Event Management and Delivery Framework under forthcoming Procurement Act (2023) provisions:

* Understand the market interest in this procurement and identify applicable suppliers.
* Identify suppliers who would like to participate in Early Market Engagement

PROCUREMENT APPROACH
This procurement will be conducted under the new Procurement Act 2023 (PA 2023) effective from October 2024, and the Authority intends to procure via a competitive flexible procedure.

COMMERCIAL MODEL
The Department intends to appointment relevant suppliers to form an Open Framework divided into delivery lots.

CPV CODES

71242000 - Project and design preparation, estimation of costs.
72224000 - Project management consultancy services.
79421000 - Project-management services other than for construction work.
79421100 - Project-supervision services other than for construction work.
35821000 - Flags.
35821100 - Flagpole
79710000 - Security services.
48952000 - Public address systems.
32000000 - Radio, television, communication, telecommunication and related equipment.
32344210 - Radio equipment.
32344280 - Portable radios.
34928200 - Fences.
72224000 - Project management
31000000 - Electrical machinery, apparatus, equipment and consumables; Lighting
45450000 - Other building completion work
71317200 - Health and safety services
71317210 - Health and safety consultancy services
92000000 - Recreational, cultural and sporting services
32322000 - Multimedia equipment
34000000 - Transport equipment and auxiliary products to transportation
92600000 - Sporting Services
92500000 - Library, archives, museums and other cultural services
92200000 - Radio and television services
22459000 - Tickets

This Prior Information Notice has been published for informational purposes only to provide the market with an update on the Departments proposed approach and to enable suppliers to prepare to respond. The proposed approach described here is subject to final internal approvals and assurances and the Department reserves the right to amend any details with regards to the proposed approach if necessary. Additional information: In August 2023 Department for Culture, Media and Sport published the following Prior Information Notice (PIN) https://www.find-tender.service.gov.uk/Notice/022391-2023 regarding a planned procurement exercise to establish a multi-operator framework agreement for general event management services.

Notice Details

Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-0491df
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/026361-2024
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: Planning Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions: 79 - Business services: law, marketing, consulting, recruitment, printing and security
CPV Codes: 79952000 - Event services

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 19 Aug 20241 years ago
Submission Deadline: Not specified
Future Notice Date: 30 Mar 2025Expired
Award Date: Not specified
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Planned
Lots Status: Planned
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer: DEPARTMENT FOR CULTURE, MEDIA AND SPORT
Contact Name: DCMS Commercial
Contact Email: dcms-events-framework@dcms.gov.uk
Contact Phone: Not specified

Buyer Location

Locality: LONDON
Postcode: SW1A 2BQ
Post Town: South West London
Country: England
Major Region (ITL 1): TLI London
Basic Region (ITL 2): TLI3 Inner London - West
Small Region (ITL 3): TLI35 Westminster and City of London
Delivery Location: Not specified
Local Authority: Westminster
Electoral Ward: St James's
Westminster Constituency: Cities of London and Westminster

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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    "description": "MARKET ENGAGEMENT <br/><br/>DCMS is inviting Market Engagement to gauge general interest in this provision.<br/><br/>Interested suppliers should respond to this PIN and email to register interest: <br/>dcms-events-framework@dcms.gov.uk by 2nd September 2024.<br/><br/>A further information brochure (FAQs) will be circulated to registered suppliers alongside a Questionnaire/Survey. <br/><br/>Market Engagement sessions are in development, but anticipated to commence: w/c 16th September 2024.<br/><br/>There will be a number of opportunities to engage. This will include general overview session(s), lot specific events, and 1-1 drop-ins. <br/><br/>Please note OGDs are also likely to participate in these events.<br/><br/>Email: dcms-events-framework@dcms.gov.uk to register your interest.<br/><br/>Participation in these Supplier Engagement sessions is entirely voluntary and will not affect the ability of any interested party to express an interest in response to any subsequent call for competition. Further, any participation will: (i) Not in itself constitute a formal expression of interest for the purposes of any subsequent procurement; and (ii) Will also be at the tenderer's own expense.",
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