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KMPT Grounds & Gardens Maintenance Service

Kent and Medway NHS and Social Care Partnership Trust

This public procurement record has 4 releases in its history.

Award

12 Feb 2025 at 17:41

Award Notice
Tender

01 Oct 2024 at 19:05

Tender Notice
TenderUpdate

22 Aug 2024 at 14:32

Tender Notice
Planning

20 Aug 2024 at 11:32

Planning Notice
Summary of the contracting process

The Kent and Medway NHS and Social Care Partnership Trust is in the final stages of awarding a contract for Grounds and Gardens Maintenance Service across its sites. The procurement process, which followed the Open Procedure under the UK Public Contract Regulations 2015, has concluded with the contract being awarded to Countrywide Grounds Maintenance Limited. This contract, valued at £816,300, commenced on 16th January 2025 and is set to run for five years, with the possibility of extending up to a total of seven years. This initiative falls under the services category and aims to maintain the high standard of grounds across the Trust’s key urban centres including Maidstone, Medway, and Canterbury, with a significant focus on meeting the requirements of the Care Quality Commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).

This tender presents substantial opportunities for businesses specialising in landscaping and maintenance services. Companies capable of delivering high-quality grass cutting, shrub maintenance, hedge trimming, and cleaning of pathways free of moss, along with periodic tasks such as tree surveys and young tree maintenance, are well-suited to compete. The contract not only offers a significant revenue stream but also provides a platform for businesses to showcase their capabilities in maintaining healthcare environments to stringent standards, thereby enhancing their reputation and portfolio. The collaboration with a large Mental Health NHS Trust, servicing a population of 1.8 million people, enables businesses to contribute to creating a cared-for environment, which aligns with a commitment to service improvement and value for money.

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Notice Information

Notice Title

KMPT Grounds & Gardens Maintenance Service

Notice Description

Kent and Medway NHS and Social Care Partnership Trust (the "Authority") has awarded a Contract for the provision of a fully inclusive Grounds and Gardens Maintenance Service across the Authority's sites. <br/><br/>The Supplier will ensure that all sites are maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).<br/><br/>The Contract commenced on 16th January 2025 for a period of five (5) years. The term may be extended, provided that the duration of the Contract shall be no longer than seven (7) years in total.

Lot Information

Lot 1

The Authority has procured this Contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Authority's Standing Financial Instructions. The Authority has awarded one Contract for the provision of all services detailed within the Contract specification.

The Authority is a large Mental Health NHS Trust, providing a full range of adult mental health and learning disability services to our local population of 1.8 million people across Kent and Medway, as well as specialist services for adults in Sussex and Surrey. The Authority's services are predominantly provided around key urban centres including Maidstone, Medway and Canterbury. A range of services are also provided in community locations, reflecting the urban and rural mix of the area. Each year, the Authority cares for over 2,000 people in our hospitals and 54,000 people in the community.

The Authority will work collaboratively with the Supplier of the Grounds and Gardens Maintenance Service to achieve its ambitions of making a 'cared for environment' and help the Authority to meet user expectations. The Supplier will be expected to deliver improvements to service delivery and value for money over the life of the Contract.

The Supplier will be required to ensure that all sites are to be maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).

Core tasks will include, but not be limited to,

* Grass cutting;
* Shrub/herbaceous bed maintenance;
* Hedge maintenance;
* Cleaning of grounds, pathways free of moss; and
* Court yard works (TBD).

Periodic tasks will include, but not be limited to:

* Grass edging;
* Tree surveys and tree works resulting from surveys;
* Young tree maintenance; and
* Replacement of shrubs and plants.

Renewal: The Contract will be awarded for a period of an initial five (5) years until midnight of the 15/01/2030, with an option to extend for a further period or periods up to a maximum of two (2) years, subject to performance and the absolute discretion of the Trust. The duration of this Contract shall be no longer than seven (7) years in total.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049206
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004822-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77211500 - Tree-maintenance services

77310000 - Planting and maintenance services of green areas

77311000 - Ornamental and pleasure gardens maintenance services

77312000 - Weed-clearance services

77314000 - Grounds maintenance services

77330000 - Floral-display services

77340000 - Tree pruning and hedge trimming

Notice Value(s)

Tender Value
£630,000 £500K-£1M
Lots Value
£630,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£816,300 £500K-£1M

Notice Dates

Publication Date
12 Feb 20251 years ago
Submission Deadline
11 Nov 2024Expired
Future Notice Date
16 Sep 2024Expired
Award Date
13 Jan 20251 years ago
Contract Period
16 Jan 2025 - 15 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent and Medway NHS and Social Care Partnership Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESFORD
Postcode
ME20 6WT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
TLJ4 Kent
Local Authority
Tonbridge and Malling
Electoral Ward
Larkfield
Westminster Constituency
Chatham and Aylesford

Supplier Information

Number of Suppliers
1
Supplier Name

Countrywide Grounds Maintenance Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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