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DfI Transport and Road Asset Management - Provision of Service and Maintenance of Commercial Vehicles over 3500kg

Department for Infrastructure

This public procurement record has 2 releases in its history.

Award

03 Jan 2025 at 17:34

Award Notice
Tender

09 Sep 2024 at 10:02

Tender Notice
Summary of the contracting process

The Department for Infrastructure (DfI) in Northern Ireland is overseeing the procurement process titled "DfI Transport and Road Asset Management - Provision of Service and Maintenance of Commercial Vehicles over 3500kg". The procurement falls under the industry category of Repair and Maintenance Services and involves multiple workshops located throughout Northern Ireland, including Ballymena, Coleraine, Omagh, Enniskillen, Armagh, and Craigavon. The current procurement stage is the award, with contracts having been signed on 3rd January 2025. The total estimated contract value is £6 million, equally divided across six lots, each awarded to different suppliers. The procurement method employed is an open procedure, aligned with the Directives of 2014/24/EU.

This tender offers substantial growth opportunities for businesses specialising in vehicle maintenance and repair services. With separate lots for each workshop, businesses can bid for multiple lots without a limit, increasing their chances of securing substantial work. The contracts guarantee scheduled maintenance work due to insufficient in-house DfI personnel, ensuring a steady workflow for contractors. Small and medium-sized enterprises (SMEs) specialising in vehicle maintenance, fleet management, and related services are particularly well-suited to compete for these contracts, enabling them to expand their service portfolios and enhance their market presence in Northern Ireland.

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Notice Information

Notice Title

DfI Transport and Road Asset Management - Provision of Service and Maintenance of Commercial Vehicles over 3500kg

Notice Description

The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE

Lot Information

Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA

The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract

Renewal: There is an option to extend for 3 periods of 1 year each

Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB

The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract

Renewal: There is an option to extend for 3 periods of 1 year each

Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND

The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract

Renewal: There is an option to extend for 3 periods of 1 year each

Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP

The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract

Renewal: There is an option to extend for 3 periods of 1 year each

Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD

The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract

Renewal: There is an option to extend for 3 periods of 1 year each

Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE

The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract

Renewal: There is an option to extend for 3 periods of 1 year each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04990d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000121-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,000,000 £1M-£10M

Notice Dates

Publication Date
3 Jan 20251 years ago
Submission Deadline
10 Oct 2024Expired
Future Notice Date
Not specified
Award Date
3 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for Infrastructure
Additional Buyers

Department for Infrastructure NI

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT7 2JA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
5
Supplier Names

Eastwood Fleet Services Ltd

LAKELAND RECOVERY SERVICE

MC FARLAND LIMITED

RAVENHILL AUTO COMMERCIALS LTD

T B F Thompson Garvagh Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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