DfI Transport and Road Asset Management - Provision of Service and Maintenance of Commercial Vehicles over 3500kg

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04990d-2025-01-03T17:34:43Z",
    "date": "2025-01-03T17:34:43Z",
    "ocid": "ocds-h6vhtk-04990d",
    "description": "Contract Monitoring. The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a. period of twelve months from the date of issue of the certificate",
    "initiationType": "tender",
    "tender": {
        "id": "CfT 5049254",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DfI Transport and Road Asset Management - Provision of Service and Maintenance of Commercial Vehicles over 3500kg",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE",
        "value": {
            "amount": 6000000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 6
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        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA",
                "description": "The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract",
                "value": {
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                    "currency": "GBP"
                },
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            },
            {
                "id": "2",
                "title": "Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB",
                "description": "The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract",
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
                },
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                "title": "Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND",
                "description": "The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract",
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
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            },
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                "title": "Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP",
                "description": "The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract",
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
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                        },
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                "title": "Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD",
                "description": "The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract",
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is an option to extend for 3 periods of 1 year each"
                },
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                "hasOptions": false,
                "status": "cancelled",
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                            "name": "Mandatory Requirements",
                            "type": "quality",
                            "description": "Pass/Fail"
                        },
                        {
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                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
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                }
            },
            {
                "id": "6",
                "title": "Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE",
                "description": "The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE. Additional information: The total contract value is estimated at PS6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract",
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
                },
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                },
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        },
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                "documentType": "economicSelectionCriteria"
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        "procurementMethodDetails": "Open procedure",
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        "hasRecurrence": true,
        "contractTerms": {
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        "reviewDetails": "DfI will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland)."
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