Award

Contract for the Outright Purchase of up to Seven (7) x 4.5 Tonne GVW Compact Roadsweepers and the Provision of Supporting Service, Maintenance and Repairs

CITY & COUNTY OF SWANSEA

This public procurement record has 2 releases in its history.

Award

11 Feb 2025 at 16:00

Tender

12 Sep 2024 at 15:28

Summary of the contracting process

The City & County of Swansea is procuring up to seven (7) 4.5-tonne GVW compact road sweepers along with the provision of supporting service, maintenance, and repairs, classified under specialist vehicles. The tender, titled "Contract for the Outright Purchase of up to Seven (7) x 4.5 Tonne GVW Compact Roadsweepers and the Provision of Supporting Service, Maintenance and Repairs," falls under the goods category in the industry. The contract, which aims to develop Swansea Council’s Highways & Transportation Department’s vehicle fleet, was facilitated through an open procurement method. Key dates include the tender period ending on 14 October 2024 and a subsequent award on 10 February 2025. The procurement was completed in the region of UKL18, Swansea.

This tender presents significant growth opportunities for businesses capable of supplying specialist vehicles and providing maintenance and repair services. SMEs with expertise in vehicle manufacturing, fleet maintenance, and road-sweeping services are particularly well-suited for this contract. As the procurement process follows an open procedure, it ensures transparency and fair competition, encouraging participation from various capable businesses, thus fostering innovation and improving local infrastructure. The opportunity to supply advanced road sweepers and associated services to a major regional authority like the City & County of Swansea can enhance the company's portfolio and market standing.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Contract for the Outright Purchase of up to Seven (7) x 4.5 Tonne GVW Compact Roadsweepers and the Provision of Supporting Service, Maintenance and Repairs

Notice Description

Swansea Council's Highways & Transportation Department are looking to develop their fleet of vehicles further by including up to Seven (7) x 4.5 Tonne GVW Compact Road Sweepers, with the Provision of Supporting Service, Maintenance and Repairs

Lot Information

Lot 1

Swansea Council's Highways & Transportation Department are looking to develop their fleet of vehicles further by including up to Seven (7) x 4.5 Tonne GVW Compact Road Sweepers, with the Provision of Supporting Service, Maintenance and Repairs

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049a70
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004605-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

34100000 - Motor vehicles

34114000 - Specialist vehicles

34144430 - Road-sweeping vehicles

34921100 - Road sweepers

90610000 - Street-cleaning and sweeping services

90612000 - Street-sweeping services

Notice Value(s)

Tender Value
£865,000 £500K-£1M
Lots Value
£865,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£914,937 £500K-£1M

Notice Dates

Publication Date
11 Feb 20251 years ago
Submission Deadline
14 Oct 2024Expired
Future Notice Date
Not specified
Award Date
10 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CITY & COUNTY OF SWANSEA
Contact Name
Not specified
Contact Email
procurement@swansea.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Post Town
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea

Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

BUCHER MUNICIPAL

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-049a70-2025-02-11T16:00:08Z",
    "date": "2025-02-11T16:00:08Z",
    "ocid": "ocds-h6vhtk-049a70",
    "description": "(WA Ref:148093)",
    "initiationType": "tender",
    "tender": {
        "id": "CCS/24/086",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Contract for the Outright Purchase of up to Seven (7) x 4.5 Tonne GVW Compact Roadsweepers and the Provision of Supporting Service, Maintenance and Repairs",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "34114000",
            "description": "Specialist vehicles"
        },
        "mainProcurementCategory": "goods",
        "description": "Swansea Council's Highways & Transportation Department are looking to develop their fleet of vehicles further by including up to Seven (7) x 4.5 Tonne GVW Compact Road Sweepers, with the Provision of Supporting Service, Maintenance and Repairs",
        "value": {
            "amount": 865000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Swansea Council's Highways & Transportation Department are looking to develop their fleet of vehicles further by including up to Seven (7) x 4.5 Tonne GVW Compact Road Sweepers, with the Provision of Supporting Service, Maintenance and Repairs",
                "value": {
                    "amount": 865000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Vehicle delivery & Method Statement SMR",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "price",
                            "type": "cost",
                            "description": "80"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34100000",
                        "description": "Motor vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34114000",
                        "description": "Specialist vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34144430",
                        "description": "Road-sweeping vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34921100",
                        "description": "Road sweepers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90610000",
                        "description": "Street-cleaning and sweeping services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90612000",
                        "description": "Street-sweeping services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "deliveryLocation": {
                    "description": "Various sites in Swansea"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/",
        "communication": {
            "atypicalToolUrl": "https://etenderwales.bravosolution.co.uk/"
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "See Tender Documents",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-10-14T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-10-14T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-10-14T12:00:00+01:00",
            "address": {
                "streetAddress": "eTenderWales"
            }
        },
        "hasRecurrence": false,
        "reviewDetails": "The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into."
    },
    "parties": [
        {
            "id": "GB-FTS-211",
            "name": "City & County of Swansea",
            "identifier": {
                "legalName": "City & County of Swansea"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Swansea",
                "region": "UKL18",
                "postalCode": "SA1 3SN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@swansea.gov.uk",
                "url": "https://etenderwales.bravosolution.co.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.swansea.gov.uk/dobusiness",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-124150",
            "name": "The City & County of Swansea- Legal, Democratic Services & Business Intelligence",
            "identifier": {
                "legalName": "The City & County of Swansea- Legal, Democratic Services & Business Intelligence"
            },
            "address": {
                "streetAddress": "Oystermouth Road",
                "locality": "SWANSEA",
                "postalCode": "SA1 3SN",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-137576",
            "name": "BUCHER MUNICIPAL LIMITED",
            "identifier": {
                "legalName": "BUCHER MUNICIPAL LIMITED"
            },
            "address": {
                "streetAddress": "Curtis Road, Dorking",
                "locality": "Surrey",
                "region": "UK",
                "postalCode": "RH41XF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1306874687"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-211",
        "name": "City & County of Swansea"
    },
    "language": "en",
    "awards": [
        {
            "id": "004605-2025-CCS/24/086 -1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-137576",
                    "name": "BUCHER MUNICIPAL LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "004605-2025-CCS/24/086 -1",
            "awardID": "004605-2025-CCS/24/086 -1",
            "status": "active",
            "value": {
                "amount": 914937.8,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-10T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}