Notice Information
Notice Title
ACL Data Management System
Notice Description
For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract. ACL are the third largest provider in the country. They manage an PS8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.
Lot Information
Lot 1
For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract. ACL are the third largest provider in the country. They manage an PS8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.
Procurement Information
A Waiver was approved to depart from Internal Rule 20 - General Principles Across Medium Risk Procurements: Where a contract total value exceeds PS100,000 yet falls below the relevant European Thresholds a simplified tender process is required. This contract is for PS152,150.40 which is below the PCR2015 threshold. There are no provisions within the existing contract to extend the agreement. This necessitates a direct award to ensure continuity of service without disruption - Terms is a business critical piece of software so we need to retain the system for the next 3 years as we expect the whole process including moving to a new solution to take 3 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04a393
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/030973-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72320000 - Database services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £152,150 £100K-£500K
Notice Dates
- Publication Date
- 27 Sep 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 25 Sep 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ESSEX COUNTY COUNCIL
- Contact Name
- Georgia Agius
- Contact Email
- georgia.agius@essex.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- CHELMSFORD
- Postcode
- CM1 1QH
- Post Town
- Chelmsford
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH3 Essex
- Small Region (ITL 3)
- TLH36 Heart of Essex
- Delivery Location
- TLH3 Essex
-
- Local Authority
- Chelmsford
- Electoral Ward
- Moulsham and Central
- Westminster Constituency
- Chelmsford
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04a393-2024-09-27T12:42:19+01:00",
"date": "2024-09-27T12:42:19+01:00",
"ocid": "ocds-h6vhtk-04a393",
"initiationType": "tender",
"tender": {
"id": "CO206/TPC62",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "ACL Data Management System",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "72320000",
"description": "Database services"
},
"mainProcurementCategory": "services",
"description": "For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract. ACL are the third largest provider in the country. They manage an PS8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.",
"lots": [
{
"id": "1",
"description": "For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract. ACL are the third largest provider in the country. They manage an PS8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"hasOptions": false,
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKH3"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "A Waiver was approved to depart from Internal Rule 20 - General Principles Across Medium Risk Procurements: Where a contract total value exceeds PS100,000 yet falls below the relevant European Thresholds a simplified tender process is required. This contract is for PS152,150.40 which is below the PCR2015 threshold. There are no provisions within the existing contract to extend the agreement. This necessitates a direct award to ensure continuity of service without disruption - Terms is a business critical piece of software so we need to retain the system for the next 3 years as we expect the whole process including moving to a new solution to take 3 years."
},
"awards": [
{
"id": "030973-2024-1",
"relatedLots": [
"1"
],
"title": "ACL Data Management System",
"status": "active",
"suppliers": [
{
"id": "GB-COH-06245182",
"name": "West March Systems Limited"
}
]
}
],
"parties": [
{
"id": "GB-FTS-120717",
"name": "Essex County Council",
"identifier": {
"legalName": "Essex County Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "COUNTY HALL",
"locality": "CHELMSFORD",
"region": "UKH3",
"postalCode": "CM11QH",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Georgia Agius",
"email": "georgia.agius@essex.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.essex.gov.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-COH-06245182",
"name": "West March Systems Limited",
"identifier": {
"legalName": "West March Systems Limited",
"id": "06245182",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "4 Mason Court Gillan Way, Penrith 40 Business Park, Penrith, Cumbria, United Kingdom",
"locality": "Penrith",
"region": "UKD1",
"postalCode": "CA11 9GR",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-63446",
"name": "Essex County Council",
"identifier": {
"legalName": "Essex County Council"
},
"address": {
"locality": "Chelmsford",
"postalCode": "CM1 1QH",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-120717",
"name": "Essex County Council"
},
"contracts": [
{
"id": "030973-2024-1",
"awardID": "030973-2024-1",
"title": "ACL Data Management System",
"status": "active",
"value": {
"amount": 152150.42,
"currency": "GBP"
},
"dateSigned": "2024-09-26T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
}
]
},
"language": "en"
}