Tender

YPO - 000985 YPO New Food Deal

YPO

This public procurement record has 2 releases in its history.

TenderUpdate

26 Mar 2026 at 17:42

Tender

09 Oct 2024 at 08:51

Summary of the contracting process

YPO, a central purchasing body based in Wakefield, UK, is overseeing the procurement process titled "YPO New Food Deal". This initiative falls under the industry category of "Food, beverages, tobacco and related products" and involves establishing a Dynamic Purchasing System (DPS) for the direct supply and distribution of food service categories. The procurement primarily targets public sector organisations such as schools, NHS facilities, care homes, and more. It operates through a restricted procedure method, emphasising goods as the main procurement category. Amendments have been made to the buyer's communication portal, ensuring comprehensive access to procurement documents at http://ypo2.my.site.com/s/Welcome, with submissions concluding on 27 October 2028.

By participating in this tender, businesses specialising in food supply and distribution have the opportunity to significantly expand their client base within the public sector. The DPS is structured to accommodate a wide array of suppliers, irrespective of size, capable of providing direct delivery solutions across multiple food categories such as groceries, frozen foods, ready-made meals, and more. With an approximate value of £350 million, innovative suppliers excelling in quality and competitive pricing stand to gain substantial growth by supporting diverse public sector requirements across the UK, including education facilities, healthcare, and other communal organisations. This tender encourages competition among well-equipped suppliers with the capability to cater to large-scale public demand.

Find more tenders on our Open Data Platform.

How relevant is this notice?

Notice Information

Get alerts for notices like these

Notice Title

YPO - 000985 YPO New Food Deal

Notice Description

YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the supply and distribution of various Food Service categories direct to YPO customers, typically for use in the education sector, NHS, public sector buildings, charitable status organisations such as housing organisations and care homes, care catering, the prison service and sheltered housing within the public sector. The DPS is designed to meet the needs of all public sector organisations which include YPO's internal requirements and any of YPO's wholly owned associated or subsidiary companies. The end customer will place the order/s with the Provider and the Provider will deliver direct to the end customer.

Lot Information

Category 1 -- Groceries

For this Category YPO is looking for suppliers who can provide a direct delivery solution across a wide range of grocery categories. Categories may include (but are not limited to): -- ambient food products, -- packaged and tinned goods, -- soft drinks and bottled water, including premium products, -- confectionery and pre-wrapped snacks, including premium products, -- products suitable for making hot beverages. Suppliers should ideally be able to supply a comprehensive range of grocery products covering each product group above.

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 2 -- Frozen Food

For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of frozen foods. These may include (but are not limited to): -- frozen fruit and vegetables, -- frozen meat and poultry products, -- frozen fish products, -- frozen pizza, -- frozen bread products, -- frozen desserts and ice cream, -- other frozen foods.

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 3 -- Ready Made Meals

For this Category, YPO is looking for suppliers who can provide a direct delivery solution across a range of ready-made meals suitable for reheating. It is anticipated that meals will be mostly frozen, though fresh meals may be required. These may include (but are not limited to): -- ready-made meals (including plated meals), -- dietary specific ready meals including ethnic and cultural requirements, -- ready-made Inpatient meals, for example modified texture ready meals, -- custody suite ready-made meals, -- meals suitable for the care sector.

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 4 -- Meal Concepts

For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of branded meal concepts and street food themed items; these products may also include complementary catering disposables and serving equipment to give a cohesive, brand consistent feel. These may include (but are not limited to): -- sauces suitable for combining with cooked pasta, rice or noodles. Pasta, noodles and rice suitable for combining with these sauces, -- fillings suitable for combining with wraps, other bread products and jacket potatoes. Wheat based wraps (plain and flavoured) and jacket potatoes (cooked or uncooked) suitable for combining with these fillings, -- pizza bases and toppings, -- sauces and dressings to complement these foods, -- themed serving equipment, catering disposables and accessories to complement these foods.

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 5 - Fresh Fruit and Vegetables

For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of fresh fruit and vegetables. These may include (but are not limited to): -- fresh fruit, -- fresh vegetables, -- pre-packed prepared fresh fruit, -- pre-packed prepared fresh vegetables.

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 6 -- Dairy, Chilled and Delicatessen Foods

For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of dairy, chilled and delicatessen foods. These may include (but are not limited to): -- milk, -- chilled yoghurts, -- processed dairy products, -- chilled sandwich fillings, -- chilled delicatessen products.

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 7 -- Fresh and Cooked Meat

For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of fresh and cooked meats. These may include (but are not limited to): -- fresh and cooked meats, -- fresh and cooked poultry, -- game, -- sausage, -- bacon, -- processed meat-based items

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 8 -- Bakery Goods

For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of bakery products and morning goods. These may include (but are not limited to): -- fresh bread and bread products, -- fresh pastry products, -- fresh cakes, cookies, doughnuts, scones, etc., -- other products baked fresh, -- premium cakes/gateaux suitable for resale.

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 9 - Fresh Ready Made Sandwiches, Wraps and Food to go

For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of fresh sandwiches, wraps and food to go. These may include (but are not limited to): -- ready-made sandwiches and wraps, -- premium sandwich products suitable for resale, -- associated bread filled products, -- boxed salads, pasta salads, etc., -- savouries, etc.

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 10 -- Fresh and Chilled Fish and Seafood

For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of fresh and chilled fish and seafood products. These may include (but are not limited to): -- fresh and chilled salmon, cod and haddock, -- other fresh and chilled fish types, -- fresh and chilled seafood, -- processed fresh and chilled fish-based products e.g. fishcakes.

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 11 -- Alcholic and Non-Alcoholic Beverages

For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of alcoholic and non-alcoholic beverages and bar equipment. These may include (but are not limited to): -- draught lagers, beers, ales and ciders, -- bottled lagers, beers, ales and ciders, -- wines, -- spirits, -- non-alcoholic alternatives, soft drinks, bottled water and mixers, -- associated bar equipment, e.g. glassware, draught pumps, etc

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Category 12 -- Multiple Product Category Mix

Some customers may have requirements for different categories of food products which span across multiple categories, and they may prefer to deal with a single supplier on a one-stop-shop basis. YPO is looking for suppliers who can provide a one-stop-shop service by supplying products in 2 or more of the other 11 Categories which are: -- Category 1 Groceries, -- Category 2 Frozen Foods, -- Category 3 Ready-made Meals, -- Category 4 Meal Concepts, -- Category 5 Fresh Fruit and Vegetables, -- Category 6 Dairy, Chilled and Delicatessen Foods, -- Category 7 Fresh and Cooked Meat, -- Category 8 Bakery Goods, -- Category 9 Fresh Ready-Made Sandwiches, Wraps and Food to go, -- Category 10 Fresh and Chilled Fish and Seafood, -- Category 11 Alcoholic and Non-alcoholic Beverages and Bar Equipment. This category is suitable for those suppliers who are awarded onto 2 or more categories on the DPS

Options: The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-04a6eb
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/028204-2026
Current Stage: Tender
All Stages: Tender

Procurement Classification

Notice Type: Tender Notice
Procurement Type: Dynamic
Procurement Category: Goods
Procurement Method: Selective
Procurement Method Details: Restricted procedure
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

03100000 - Agricultural and horticultural products

03142500 - Eggs

03200000 - Cereals, potatoes, vegetables, fruits and nuts

03221100 - Root and tuber vegetables

03221110 - Root vegetables

03221120 - Tuber vegetables

03221200 - Fruit vegetables

03221300 - Leaf vegetables

03221320 - Salad leaves

03221400 - Cabbage vegetables

03222113 - Mangoes

03222220 - Oranges

03222320 - Apples, pears and quinces

03222321 - Apples

03331000 - Fresh milk from sheep and goats

03333000 - Fresh cows' milk

15000000 - Food, beverages, tobacco and related products

15100000 - Animal products, meat and meat products

15119600 - Fish meat

15200000 - Prepared and preserved fish

15210000 - Fish fillets, fish livers and roe

15211000 - Fish fillets

15230000 - Dried or salted fish; fish in brine; smoked fish

15234000 - Smoked fish

15240000 - Canned or tinned fish and other prepared or preserved fish

15241700 - Fish fingers

15241800 - Coated fish preparations

15243000 - Preparations of fish

15244000 - Caviar and fish eggs

15250000 - Seafood

15251000 - Frozen crustaceans

15300000 - Fruit, vegetables and related products

15310000 - Potatoes and potato products

15311000 - Frozen potatoes

15320000 - Fruit and vegetable juices

15330000 - Processed fruit and vegetables

15331100 - Fresh or frozen vegetables

15331110 - Processed root vegetables

15331120 - Processed tuber vegetables

15331130 - Beans, peas, peppers, tomatoes and other vegetables

15331140 - Leaf and cabbage vegetables

15331170 - Frozen vegetables

15331480 - Provisionally preserved vegetables

15400000 - Animal or vegetable oils and fats

15500000 - Dairy products

15555000 - Ice cream and similar products

15600000 - Grain mill products, starches and starch products

15612420 - Baking mixes

15612500 - Bakery products

15613310 - Prepared breakfast cereals

15614000 - Processed rice

15800000 - Miscellaneous food products

15810000 - Bread products, fresh pastry goods and cakes

15811100 - Bread

15811200 - Rolls

15811300 - Croissants

15811400 - Crumpets

15811500 - Prepared bread products

15811510 - Sandwiches

15811511 - Prepared sandwiches

15812000 - Pastry goods and cakes

15812100 - Pastry goods

15812120 - Pies

15812121 - Savoury pies

15812122 - Sweet pies

15812200 - Cakes

15813000 - Morning goods

15820000 - Rusks and biscuits; preserved pastry goods and cakes

15821100 - Toasted bread products

15821110 - Toasted bread

15821130 - Crispbread

15821150 - Rusks

15821200 - Sweet biscuits

15842000 - Chocolate and sugar confectionery

15850000 - Pasta products

15851200 - Prepared pasta and couscous

15851210 - Prepared pasta

15851220 - Stuffed pasta

15851230 - Lasagne

15851250 - Couscous

15851290 - Canned pasta

15860000 - Coffee, tea and related products

15870000 - Condiments and seasonings

15880000 - Special nutritional products

15882000 - Dietetic products

15891000 - Soups and broths

15894100 - Vegan packs

15894200 - Prepared meals

15894210 - School meals

15894220 - Hospital meals

15894300 - Prepared dishes

15894400 - Snacks

15894600 - Sandwich fillings

15894700 - Delicatessen

15896000 - Deep-frozen products

15900000 - Beverages, tobacco and related products

15910000 - Distilled alcoholic beverages

15930000 - Wines

15940000 - Cider and other fruit wines

15980000 - Non-alcoholic beverages

39220000 - Kitchen equipment, household and domestic items and catering supplies

39221000 - Kitchen equipment

Notice Value(s)

Tender Value: £350,000,000 £100M-£1B
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 26 Mar 20265 months ago
Submission Deadline: 27 Oct 20283 years to go
Future Notice Date: Not specified
Award Date: Not specified
Contract Period: 1 Dec 2019 - 27 Oct 2028 Over 5 years
Recurrence: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date

Notice Status

Tender Status: Active
Lots Status: Active
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: YPO
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: WAKEFIELD
Postcode: WF2 0XE
Postcode Area: Wakefield
Country: England
Major Region (ITL 1): TLE Yorkshire and The Humber
Basic Region (ITL 2): TLE4 West Yorkshire
Small Region (ITL 3): TLE45 Wakefield
Delivery Location: Not specified
Local Authority: Wakefield
Electoral Ward: Wrenthorpe and Outwood West
Westminster Constituency: Wakefield and Rothwell

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...

Get an email alert for notices like this

Start your 7-day free trial of D3 Tenders Premium.

Start Free Trial