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Ministry of Defence

This public procurement record has 2 releases in its history.

Award

28 Mar 2025 at 11:29

Award Notice
Award

11 Oct 2024 at 12:34

Award Notice
Summary of the contracting process

The Ministry of Defence has finalized a contract award for the upgrade and maintenance of the Computer Assisted Rehabilitation Environment High End (CAREN HE) system. The contract, valued at GBP 496,925, was signed on 21st March 2025. This procurement falls under the category of goods, specifically a medical software package, and involves the provision of upgrade, partial replacement, maintenance, servicing, warranty, and repair services. The location of delivery is the Defence Medical Rehabilitation Centre at Stanford Hall Estate, Loughborough. The procurement method used was a limited, negotiated process without the publication of a contract notice, citing the absence of competition for technical reasons as stipulated by the Public Contracts Regulations 2015.

This tender offers significant opportunities for businesses specializing in medical software, rehabilitation technology, and associated maintenance services. Companies with expertise in 3D virtual reality environments, motion capture systems, and advanced medical simulation technology are particularly well-suited to compete in similar future procurements. The contract was awarded to BRIGHTEDGE LIMITED T/A Summit Medical and Scientific, indicating that companies capable of providing specialized and technically advanced solutions in medical software and rehabilitation systems can benefit greatly. This procurement highlights the importance of niche technical expertise and the ability to meet specific and stringent requirements in the medical rehabilitation sector.

How relevant is this notice?

Notice Information

Notice Title

0

Notice Description

Provision of upgrade for the projector system, CPUs and associated software for the CAREN HE. Provision of continued servicing, maintenance, warranty and repair service for the CAREN HE.

Lot Information

Lot 1

The Authority has placed a contract with Summit Medical and Scientific (as exclusive UK distributor for Motek Medical BV) for the upgrade, partial replacement, maintenance and associated repair of the Authority's Computer Assisted Rehabilitation Environment (CAREN) to provide a 3D Virtual Reality environment utilising control software, a motion capture system, an instrumented treadmill mounted on a motion platform, a projection and a sound system in a 360 degree dome for a fully immersive experience.

Options: The Authority may, at its sole discretion, extend the term of this Contract by a further period of up to 24 months

Procurement Information

This procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(b)(ii) and 32(5)(b) of the PCR 2015 because competition is absent both for technical reasons and for reasons relating to the additional supply of goods. The Authority considers that Motek Medical BV (through its UK distributor) is the only company in the world that can meet the Authority's specified and reasonable technical upgrade requirements of providing the 3D Virtual Reality environment. In addition the upgrade, integration and subsequent maintenance requirements require access to specific know-how, tools and information which only MOTEK (through its UK distributor) has at its disposal to ensure specific interoperability requirements which must be fulfilled to ensure the continued functioning of the existing CAREN system. In addition, where this upgrade requires a partial replacement of existing goods a change of supplier would result in disproportionate technical difficulties in operation and maintenance of the existing supplies or installation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04a804
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011724-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

48180000 - Medical software package

50420000 - Repair and maintenance services of medical and surgical equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£996,925 £500K-£1M

Notice Dates

Publication Date
28 Mar 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Oct 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Additional Buyers

MINISTRY OF DEFENCE

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LICHFIELD
Postcode
WS14 9PY
Postcode Area
Walsall
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Lichfield
Electoral Ward
Whittington & Streethay
Westminster Constituency
Tamworth

Supplier Information

Number of Suppliers
1
Supplier Name

BRIGHTEDGE LIMITED T/A Summit Medical and Scientific

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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