SERVICE AND MAINTENANCE OF LOCAL EXHAUST VENTILATION SYSTEMS AND FORGES

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04a821-2025-04-08T11:13:48+01:00",
    "date": "2025-04-08T11:13:48+01:00",
    "ocid": "ocds-h6vhtk-04a821",
    "description": "(SC Ref:795689)",
    "initiationType": "tender",
    "tender": {
        "id": "DCC/CD/03/24",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "SERVICE AND MAINTENANCE OF LOCAL EXHAUST VENTILATION SYSTEMS AND FORGES",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
        },
        "mainProcurementCategory": "services",
        "description": "The works shall comprise the inspection, maintenance, servicing and cleaning, testing, certification and all necessary reporting procedures to the Local Exhaust Ventilation Installations and Gas Forges, associated equipment within various Dundee City Council properties",
        "value": {
            "amount": 80000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The works shall comprise the inspection, maintenance, servicing and cleaning, testing, certification and all necessary reporting procedures to the Local Exhaust Ventilation Installations and Gas Forges, associated equipment within various Dundee City Council properties",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Resources - Contract Resourcing",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Resources - Development",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Continuous Improvement - Customer Care",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Continuous Improvement - Feedback",
                            "type": "quality",
                            "description": "4%"
                        },
                        {
                            "name": "Resourcing of Requirements - timescales",
                            "type": "quality",
                            "description": "8%"
                        },
                        {
                            "name": "Resourcing of Requirements - disruption",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Resourcing of Requirements - emergency call out",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Resourcing of Requirements- Programme of works",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Community Benefits (question 1)",
                            "type": "quality",
                            "description": "1%"
                        },
                        {
                            "name": "Community Benefits (Question 2)",
                            "type": "quality",
                            "description": "0.5%"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "1.5%"
                        },
                        {
                            "name": "Compliance with Specification of Requirements",
                            "type": "quality",
                            "description": "PASS/FAIL"
                        },
                        {
                            "name": "CDM Construction, Design and Management Regulations 2015",
                            "type": "quality",
                            "description": "PASS/FAIL"
                        },
                        {
                            "name": "Duty of Care, Health and Safety & Risk Management",
                            "type": "quality",
                            "description": "PASS/FAIL"
                        },
                        {
                            "name": "Site Specific Risk Assessment and Method Statement",
                            "type": "quality",
                            "description": "PASS/FAIL"
                        },
                        {
                            "name": "Health and Safety",
                            "type": "quality",
                            "description": "PASS/FAIL"
                        },
                        {
                            "name": "Resourcing",
                            "type": "quality",
                            "description": "PASS/FAIL"
                        },
                        {
                            "name": "Environment",
                            "type": "quality",
                            "description": "PASS/FAIL"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There are 2, 2 year extension options"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50712000",
                        "description": "Repair and maintenance services of mechanical building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    },
                    {
                        "region": "UKM71"
                    },
                    {
                        "region": "UKM71"
                    }
                ],
                "deliveryLocation": {
                    "description": "Dundee City"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The successful Contractor must demonstrate that all employees assigned to this Contract currently hold basic industry standard certification such as the \"Thorough Examination and testing of LEV systems.\" - BOHS accredited P601 Thorough Examination and Testing of Local Exhaust Ventilation Systems. - GAS Safe Register. In addition, the Contractor will be expected to carry out repairs and remedial tasks which may involve works such as re-design of extraction hoods, duct works etc and subsequent recommissioning of systems. As such the Contractor must demonstrate that all relevant staff currently hold qualification such as: - BOHS accredited P602 Basic Design Principle of LEV Systems - BOHS accredited P604 Performance Evaluation and Management of LEV Systems - BOHS accredited W201 Basic Principle of Occupational Hygiene Any Contractor bidding for the works must currently hold as a minimum, affiliate membership of a body such as the British Occupational Hygiene Society, or equivalent as approved by Dundee City Council. All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Equifax Score Check of 35 or above 1a. Professional Risk Indemnity Insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 2,000,000 GPB in respect of each and every claim. 1b. Employer's Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and 2. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim",
                    "minimum": "The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability. It is recommended that Tenderers review their own Score check score in advance of submitting a Tender Submission. Where the Tenderer does not have a Score check score, or where the Tenderer does not consider that the Score check score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability. Where the Tenderer is under no obligation to publish accounts and therefore does not have a Score check score, they must provide their audited financial accounts for the previous 2 years as part of their SPD Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. As an alternative to the above requirement but only for bidders who started trading less than 3 years prior to the return date for the Tender response set out below, those bidders must demonstrate adequate financial capacity for the Contract by the following evidence: A business plan for a minimum 3-year trading period setting out projected annual average turnover; audited or unaudited (if the company has no legal audit requirement) accounts for any years trading to date, and letter of support for the bidder's bank setting out the level of financial support available to the business from the bank and for how long that is available. A bank letter of support should explain the amount and duration of financial support made available to the business by the bank and what information, such as a business plan for the period 01/07/2024 - 31/06/2027, was considered by the bank in deciding to make that support available. These are matters of fact not opinion so should be able to be given by any bank on the authority of their customer. It must be understood, however, that the sufficiency or otherwise of the bank letter can only be judged after submission and assessment of all Questionnaire responses so the provision of as much information as possible is encouraged. All of this information must be in terms entirely satisfactory to the Purchasing Authority. We reserve the right (but are not obliged) to seek additional clarification and/or supporting information from or about the bidder to satisfy us in this regard, for example, a bank reference. Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee. Where a consortium bid is received, the Score check score of each consortium member shall be assessed and each must achieve a Score check score of 35 or above. Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a Score check score of 35 or above. The Council reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "The successful Contractor must demonstrate that all employees assigned to this Contract currently hold basic industry standard certification such as the \"Thorough Examination and testing of LEV systems.\" - BOHS accredited P601 Thorough Examination and Testing of Local Exhaust Ventilation Systems. - GAS Safe Register. In addition, the Contractor will be expected to carry out repairs and remedial tasks which may involve works such as re-design of extraction hoods, duct works etc and subsequent recommissioning of systems. As such the Contractor must demonstrate that all relevant staff currently hold qualification such as: - BOHS accredited P602 Basic Design Principle of LEV Systems - BOHS accredited P604 Performance Evaluation and Management of LEV Systems - BOHS accredited W201 Basic Principle of Occupational Hygiene Any Contractor bidding for the works must currently hold as a minimum, affiliate membership of a body such as the British Occupational Hygiene Society, or equivalent as approved by Dundee City Council. All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-11-11T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-03-11T23:59:59Z"
            }
        },
        "awardPeriod": {
            "startDate": "2024-11-11T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-11-11T12:00:00Z",
            "address": {
                "streetAddress": "Dundee City"
            },
            "description": "Procurement Category Officer"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "yes, this will be retendered 6 month prior to expiration of contract"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-122330",
            "name": "Dundee City Council",
            "identifier": {
                "legalName": "Dundee City Council"
            },
            "address": {
                "streetAddress": "Dundee House, 50 North Lindsay Street",
                "locality": "Dundee",
                "region": "UKM71",
                "postalCode": "DD1 1QE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Wendy Hall",
                "telephone": "+44 1382433745",
                "email": "wendy.hall@dundeecity.gov.uk",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.dundeecity.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-114280",
            "name": "Dundee Sheriff Court & Justice of the Peace Court",
            "identifier": {
                "legalName": "Dundee Sheriff Court & Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "6 West Bell Street",
                "locality": "Dundee",
                "postalCode": "DD19AD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1382229961",
                "email": "dundee@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-114281",
            "name": "Scottish Courts Service",
            "identifier": {
                "legalName": "Scottish Courts Service"
            },
            "address": {
                "streetAddress": "Saughton House, Broomhouse Drive",
                "locality": "Edinburgh",
                "postalCode": "EH113XP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1314443300",
                "email": "enquiries@scotscourts.gov.uk"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-45908",
            "name": "Active Energy Solutions Ltd",
            "identifier": {
                "legalName": "Active Energy Solutions Ltd"
            },
            "address": {
                "streetAddress": "10 Watt Road, Hilington Park",
                "locality": "Glasgow",
                "region": "UKM83",
                "postalCode": "G52 4RY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1418926690"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-122330",
        "name": "Dundee City Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780418"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "008030-2025-DCC/CD/03/24-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-45908",
                    "name": "Active Energy Solutions Ltd"
                }
            ]
        },
        {
            "id": "013583-2025-DCC/CD/03/24-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-45908",
                    "name": "Active Energy Solutions Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "008030-2025-DCC/CD/03/24-1",
            "awardID": "008030-2025-DCC/CD/03/24-1",
            "status": "active",
            "value": {
                "amount": 109897.5,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-21T00:00:00Z"
        },
        {
            "id": "013583-2025-DCC/CD/03/24-1",
            "awardID": "013583-2025-DCC/CD/03/24-1",
            "status": "active",
            "value": {
                "amount": 109897.5,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-21T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "12",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "13",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "14",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "15",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "16",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "17",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "18",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "19",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "20",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}