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Payroll System

Bournemouth Christchurch and Poole Council

This public procurement record has 2 releases in its history.

Award

05 Jun 2025 at 10:38

Award Notice
Tender

16 Oct 2024 at 11:51

Tender Notice
Summary of the contracting process

Bournemouth Christchurch and Poole Council is overseeing a procurement process for a new payroll system, with the latest stage being the awarding of the contract on 25th February 2025. The procurement falls under the industry category of software packages and information systems, specifically targeting the provision and maintenance of a payroll system. The contract is for an initial five-year period, starting from 1st April 2026, with parallel running from January 2026. The project is classified as goods, with a focus on integrating with Microsoft MS Dynamics 365. Located in the region of UKK24, the procurement stage has progressed from tendering to awarding the contract to MHR International UK Limited, a supplier known for its strength in large-scale solutions. The open procedure used aligns with the regulations set out in the Public Contracts Regulations 2015.

This tender presents significant business growth opportunities, especially for companies specialising in software development and cloud-based solutions. Such businesses stand to gain both in terms of market penetration and technological advancement. Companies adept at delivering high-quality software solutions with competitive pricing will find themselves well-positioned in this procurement. As the project entails a robust payroll and pensions system, businesses that can offer state-of-the-art SaaS models with seamless integration capabilities are particularly suited to this opportunity. Moreover, engaging in this procurement can establish long-term relationships with regional authorities and expand operational footprints within the public services sector.

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Notice Information

Notice Title

Payroll System

Notice Description

The new Payroll system will come into effect from 01 April 2026, with parallel running of payslips with the current system from 01 January 2026. The contract will be for an initial period of five years with the option to extend for a further 5 years (5+3+2). Therefore, if all extensions were taken the full length of the contract would be for ten years. The new payroll system will be used by the Council's in-house Payroll Team and will manage an end-to-end payroll and pensions process.

Lot Information

Lot 1

The provision, implementation, and maintenance of a payroll system. The new payroll system will be used by the Council's in-house Payroll Team and will manage an end-to-end payroll and pensions process, ensuring accurate and timely payment of salaries, taxes, and benefits to employees. This includes a more modern, automated and cloud-based SaaS payroll system that can integrate with Microsoft MS Dynamics 365.

Renewal: The Authority has 2 options to extend the contract, the first being 36 months and the second being 24 months. The maximum period of this contract shall therefore be 120 months and this period includes all options to extend.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04acb3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030128-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jun 20251 years ago
Submission Deadline
15 Nov 2024Expired
Future Notice Date
Not specified
Award Date
25 Feb 20251 years ago
Contract Period
1 Apr 2025 - 31 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bournemouth Christchurch and Poole Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOURNEMOUTH
Postcode
BH2 6DY
Postcode Area
Bournemouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK63 Bournemouth, Christchurch and Poole
Delivery Location
TLK24 Bournemouth, Christchurch and Poole
Local Authority
Bournemouth, Christchurch and Poole
Electoral Ward
Bournemouth Central
Westminster Constituency
Bournemouth West

Supplier Information

Number of Suppliers
1
Supplier Name

MHR International UK Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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