Brokerage, Provision and Management of Insurance Requirements for the General Lighthouse Authorities (GLA's)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04acd5-2025-02-20T19:05:34Z",
    "date": "2025-02-20T19:05:34Z",
    "ocid": "ocds-h6vhtk-04acd5",
    "description": "To view this notice, please click here: https://trinityhouse.delta-esourcing.com/delta/viewNotice.html?noticeId=928094042 GO Reference: GO-2025220-PRO-29513727",
    "initiationType": "tender",
    "tender": {
        "id": "T0541",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Brokerage, Provision and Management of Insurance Requirements for the General Lighthouse Authorities (GLA's)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "66518100",
            "description": "Insurance brokerage services"
        },
        "mainProcurementCategory": "services",
        "description": "The Corporation of Trinity House on behalf of itself and the other General Lighthouse Authorities (GLAs) of the United Kingdom and The Republic of Ireland invites potential tenderers to submit a proposal for the brokerage, provision and management of insurance requirements for the GLAs between 2025 - 2028, with possible extensions to 2030. This will require the successful tenderer to place, and thereafter manage, the GLAs' protection and indemnity and war risk insurance requirements, as described in the General Lighthouse Authorities' Register of Major Insurances and Trinity House Non-Marine Insurances from 20th February 2025 and the other insurances as described in the register from 1st April 2025. The General Lighthouse Authorities' Register of Major Insurances and Trinity House Non-Marine Insurances will be included as an annex to the Invitation to Tender. It is anticipated that the tender will result in a fixed price brokerage contract for three years, with an option to extend the contract for a further period of 12 months and a subsequent 12 months thereafter, at the GLAs' sole discretion.",
        "value": {
            "amount": 7900000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Corporation of Trinity House on behalf of itself and the other General Lighthouse Authorities (GLAs) of the United Kingdom and The Republic of Ireland invites potential tenderers to submit a proposal for the brokerage, provision and management of insurance requirements for the GLAs between 2025 - 2028, with possible extensions to 2030. This will require the successful tenderer to place, and thereafter manage, the GLAs' protection and indemnity and war risk insurance requirements, as described in the General Lighthouse Authorities' Register of Major Insurances and Trinity House Non-Marine Insurances from 20th February 2025 and the other insurances as described in the register from 1st April 2025. The General Lighthouse Authorities' Register of Major Insurances and Trinity House Non-Marine Insurances will be included as an annex to the Invitation to Tender. It is anticipated that the tender will result in a fixed price brokerage contract for three years, with an option to extend the contract for a further period of 12 months and a subsequent 12 months thereafter, at the GLAs' sole discretion. Additional information: The full award criteria is available in the ITT, due to word count restrictions, it has been condensed above.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Demonstrate your organisation's understanding of the GLA's requirements....",
                            "type": "quality",
                            "description": "12"
                        },
                        {
                            "name": "Provide a timed plan that explains how your organisation will manage the annual renewal process....",
                            "type": "quality",
                            "description": "8"
                        },
                        {
                            "name": "Post Renewal: Detail how you will ensure the optimal communication of key policy information to the client.....",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Provide evidence that the underwriting market you are able to access can provide the General Liability policy wording set out .... or provide alternative wording.",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Demonstrate your organisation's approach to providing proactive advice to the GLAs",
                            "type": "quality",
                            "description": "8"
                        },
                        {
                            "name": "Demonstrate your organisation's approach to providing proactive advice to the GLAs as required across the term of the contract on loss prevention",
                            "type": "quality",
                            "description": "7"
                        },
                        {
                            "name": "Detail your organisation's approach for handling customer claims. Describe the Key Performance Indicators / Service Level Agreements you would put in place to manage any claims on a timely basis",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Suitability of demonstratable understanding of the wider maritime insurance market",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Social value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "3-year fixed broker fee and Hourly/day rates for ad hoc advice if applicable and not included within broker fee",
                            "type": "cost",
                            "description": "20"
                        }
                    ]
                },
                "value": {
                    "amount": 7900000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-02-20T00:00:00Z",
                    "endDate": "2030-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 + 1 + 1"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Any variations in the insurance cover currently in place as detailed in the Register of Major Insurances (ANNEX 1 to the ITT), other than changes in deductibles should be stated in the tender proposal."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "IE"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "IE"
                    }
                ],
                "deliveryLocation": {
                    "description": "UNITED KINGDOM,IRELAND"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://www.delta-esourcing.com/",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-11-15"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-11-15T17:00:00Z"
        },
        "bidOpening": {
            "date": "2024-11-15T17:00:00Z"
        },
        "hasRecurrence": true
    },
    "parties": [
        {
            "id": "GB-FTS-127231",
            "name": "Corporation of Trinity House",
            "identifier": {
                "legalName": "Corporation of Trinity House"
            },
            "address": {
                "streetAddress": "TRINITY HOUSE, TOWER HILL",
                "locality": "LONDON",
                "region": "UK",
                "postalCode": "EC3N 4DH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1255245005",
                "email": "etender@trinityhouse.co.uk",
                "url": "https://trinityhouse.delta-esourcing.com/delta/mainMenu.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.trinityhouse.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Aids to Navigation"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-3008",
            "name": "Northern Lighthouse Board",
            "identifier": {
                "legalName": "Northern Lighthouse Board"
            },
            "address": {
                "streetAddress": "84 George Street",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH2 3DA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "etender@trinityhouse.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.nlb.org.uk"
            }
        },
        {
            "id": "GB-FTS-127232",
            "name": "The Commissioners of Irish Lights",
            "identifier": {
                "legalName": "The Commissioners of Irish Lights"
            },
            "address": {
                "streetAddress": "Harbour Road",
                "locality": "Dun Laoghaire",
                "region": "IE",
                "postalCode": "A96 H500",
                "countryName": "Ireland"
            },
            "contactPoint": {
                "email": "etender@trinityhouse.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.irishlights.ie/"
            }
        },
        {
            "id": "GB-FTS-4473",
            "name": "Trinity House",
            "identifier": {
                "legalName": "Trinity House"
            },
            "address": {
                "streetAddress": "TRINITY HOUSE",
                "locality": "LONDON",
                "postalCode": "EC3N 4DH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1255245005"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-69051",
            "name": "Trinity House",
            "identifier": {
                "legalName": "Trinity House"
            },
            "address": {
                "streetAddress": "TRINITY HOUSE, TOWER HILL",
                "locality": "LONDON",
                "region": "UK",
                "postalCode": "EC3N 4DH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1255245000",
                "email": "etender@trinityhouse.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.trinityhouse.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Aids to Navigation for England, Wales, the Channel Islands, Gibraltar, Scotland, the Isle of Man, Northern Ireland and the Republic of Ireland"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-138881",
            "name": "THE COMMISSIONERS OF NORTHERN LIGHTHOUSES operating as the Northern Lighthouse Board",
            "identifier": {
                "legalName": "THE COMMISSIONERS OF NORTHERN LIGHTHOUSES operating as the Northern Lighthouse Board"
            },
            "address": {
                "streetAddress": "84 George Street",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH2 3DA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "etender@trinityhouse.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.nlb.org.uk"
            }
        },
        {
            "id": "GB-FTS-138882",
            "name": "Willis Limited",
            "identifier": {
                "legalName": "Willis Limited",
                "id": "00181116"
            },
            "address": {
                "streetAddress": "51 LIME STREET",
                "locality": "LONDON",
                "region": "UK",
                "postalCode": "EC3M 7DQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-69051",
        "name": "Trinity House"
    },
    "language": "en",
    "awards": [
        {
            "id": "006474-2025-C1294 / T0541-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-138882",
                    "name": "Willis Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "006474-2025-C1294 / T0541-1",
            "awardID": "006474-2025-C1294 / T0541-1",
            "status": "active",
            "value": {
                "amount": 6144762.94,
                "currency": "GBP"
            },
            "dateSigned": "2025-01-22T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "2",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}