Tender

Provision of Catering at Farnborough Library

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

18 Nov 2024 at 14:26

Tender Notice
Planning

18 Oct 2024 at 10:03

Planning Notice
Summary of the contracting process

Hampshire County Council is inviting tenders for the provision of catering services at Farnborough Library, classified under cafeteria services (CPV code 55330000). This procurement process is currently in the tender update stage with the contract expected to commence in January 2025 and last for three years until 19th January 2028. Interested suppliers must register their interest by 14:00 on Monday 25th November 2024. This contract, which includes a 'Licence to Occupy' the existing kitchen and servery area within Farnborough Library, is valued at an estimated £150,000 over three years. The procurement method involves a quotation exercise aimed at identifying suppliers that can meet the service requirements.

This tender presents a valuable opportunity for businesses specialising in catering services to expand their market reach by partnering with Hampshire Library Service, the busiest county library service in the UK. SMEs and local businesses experienced in operating cafeteria services in high-traffic public spaces would find this contract particularly advantageous. The development of the Farnborough Civic Quarter, which includes plans for a new leisure centre and cultural hub, further augments the potential customer base, making this an attractive proposition for businesses seeking growth. Qualified businesses are encouraged to demonstrate their interest and capabilities via the Council's e-tendering platform.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of Catering at Farnborough Library

Notice Description

Hampshire Library Service (HLS) operates 40 libraries and is the busiest county library service in the UK. Hampshire Library Service are seeking to secure a partner to take on a 'Licence to Occupy' in Farnborough Library. There is already an active refreshment offer in a specific area of the library, working within a kitchen, servery and seating area. The contract is due to expire in January 2025 with a new contract due to last for three years up to 19th January 2028. This is a nil value (concession) contract and the estimated value to the contractor over a three-year period, although subject to change, is PS150,000. Hampshire County Council have been in talks with Rushmoor Borough Council, regarding their proposals of a Farnborough Civic Quarter regeneration plan including the development of a new leisure centre and cultural hub incorporating our existing library building. The planned regeneration would bring the leisure centre, cultural hub, library, and space for council and voluntary services together, and therefore reshape the library in Farnborough without its own refreshment offer. When we have notice of this, we would be able to give a lead in time to terminate the licence with any occupying partner. The Council wants to identify from the market if any potential suppliers are interested in providing catering services within the current library space. The Council is looking to undertake a quotation exercise with suppliers who can demonstrate that they can provide these services. Any supplier who would be interested in quoting for the opportunity needs to register on the Council e-tendering platform, Intend, in the first instance. Any supplier who can demonstrate that they are interested in this opportunity, with its associated timelines, will then be invited to quote. Interested suppliers are required to register their interest by 14:00 on Monday 25th November 2024.

Lot Information

Lot 1

Hampshire Library Service are seeking to secure a partner to take on a 'Licence to Occupy' catering concession contract in Farnborough Library. There is already an active refreshment offer in a specific area of the library. HLS are seeking a contractor who will provide refreshments to library users and other customers as necessary. The cafeteria area in the library is open to customers during library opening hours which are Monday-Saturday 9.30 am-5 pm (with a 1.30 pm closure on a Tuesday. There are approximately 20 covers. Further information about Farnborough library, including clubs, groups and available room hire, can be found by using the link below: https://www.hants.gov.uk/librariesandarchives/library/libraryfinder/farnborough-library

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ad8f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037211-2024
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55330000 - Cafeteria services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
23 Dec 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Contact Name
Emma Stratton
Contact Email
emma.stratton@hants.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WINCHESTER
Postcode
SO23 8UJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ37 North Hampshire
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ad8f-2024-11-18T14:26:07Z",
    "date": "2024-11-18T14:26:07Z",
    "ocid": "ocds-h6vhtk-04ad8f",
    "initiationType": "tender",
    "tender": {
        "id": "CS25538",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Catering at Farnborough Library",
        "status": "planned",
        "classification": {
            "scheme": "CPV",
            "id": "55330000",
            "description": "Cafeteria services"
        },
        "mainProcurementCategory": "services",
        "description": "Hampshire Library Service (HLS) operates 40 libraries and is the busiest county library service in the UK. Hampshire Library Service are seeking to secure a partner to take on a 'Licence to Occupy' in Farnborough Library. There is already an active refreshment offer in a specific area of the library, working within a kitchen, servery and seating area. The contract is due to expire in January 2025 with a new contract due to last for three years up to 19th January 2028. This is a nil value (concession) contract and the estimated value to the contractor over a three-year period, although subject to change, is PS150,000. Hampshire County Council have been in talks with Rushmoor Borough Council, regarding their proposals of a Farnborough Civic Quarter regeneration plan including the development of a new leisure centre and cultural hub incorporating our existing library building. The planned regeneration would bring the leisure centre, cultural hub, library, and space for council and voluntary services together, and therefore reshape the library in Farnborough without its own refreshment offer. When we have notice of this, we would be able to give a lead in time to terminate the licence with any occupying partner. The Council wants to identify from the market if any potential suppliers are interested in providing catering services within the current library space. The Council is looking to undertake a quotation exercise with suppliers who can demonstrate that they can provide these services. Any supplier who would be interested in quoting for the opportunity needs to register on the Council e-tendering platform, Intend, in the first instance. Any supplier who can demonstrate that they are interested in this opportunity, with its associated timelines, will then be invited to quote. Interested suppliers are required to register their interest by 14:00 on Monday 25th November 2024.",
        "lots": [
            {
                "id": "1",
                "description": "Hampshire Library Service are seeking to secure a partner to take on a 'Licence to Occupy' catering concession contract in Farnborough Library. There is already an active refreshment offer in a specific area of the library. HLS are seeking a contractor who will provide refreshments to library users and other customers as necessary. The cafeteria area in the library is open to customers during library opening hours which are Monday-Saturday 9.30 am-5 pm (with a 1.30 pm closure on a Tuesday. There are approximately 20 covers. Further information about Farnborough library, including clubs, groups and available room hire, can be found by using the link below: https://www.hants.gov.uk/librariesandarchives/library/libraryfinder/farnborough-library",
                "status": "planned"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKJ37"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2024-12-23T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "amendments": [
            {
                "id": "1",
                "description": "Interested parties should register their interest in the opportunity via the InTend website https://in-tendhost.co.uk/hampshire and complete and submit the Questionnaire by no later than the closing date indicated as II.1.4). How to obtain the Questionnaire: The Questionnaire can be accessed when logged into InTend by selecting 'View Details' on the relevant tender advert and clicking 'Express Interest' tab. Once in the tender there is one tab: 'Questionnaire', Select this tab (Questionnaire) . Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view/download the documents. Opting in and out: Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Please note, you are required to 'Opt In' to view and complete the on-line Questionnaire. ."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-5878",
            "name": "HAMPSHIRE COUNTY COUNCIL",
            "identifier": {
                "legalName": "HAMPSHIRE COUNTY COUNCIL",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "The Castle",
                "locality": "WINCHESTER",
                "region": "UKJ36",
                "postalCode": "SO23 8UJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Emma Stratton",
                "email": "emma.stratton@hants.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://in-tendhost.co.uk/hampshire/aspx/Home",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-5878",
        "name": "HAMPSHIRE COUNTY COUNCIL"
    },
    "language": "en"
}