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QEGSMAT - Cleaning Services Tender

QEGSMAT

This public procurement record has 2 releases in its history.

Award

23 Jul 2025 at 15:04

Award Notice
Tender

18 Oct 2024 at 14:05

Tender Notice
Summary of the contracting process

The procurement process for the QEGSMAT Cleaning Services Tender has reached the award stage, with a contract signed on 22 May 2025 with Maxim Facilities Management Ltd. The tender was initiated by QEGSMAT, a public law body in the education sector based in Derbyshire, United Kingdom. The procurement falls under the services category, specifically aimed at school cleaning services, and it applied a selective procurement method known as the restricted procedure. This contract will commence on 24 May 2025 and covers comprehensive cleaning services both during and outside term time for five schools within the Derbyshire and Staffordshire areas, focusing predominantly in Derbyshire and Nottinghamshire. The awarded contract is valued at £2,024,750 and is scheduled to last for three years, with an option to extend for an additional two years.

This procurement provides numerous opportunities for business growth, particularly for small and medium-sized enterprises (SMEs) that specialise in cleaning services and are equipped to handle the complexities of educational environments. The nature of the contract, requiring adherence to TUPE regulations due to the transfer of existing staff, might also attract companies experienced in managing staffing transitions. Businesses interested in tendering for such opportunities would need to demonstrate their capacity for consistent service delivery across multiple sites and their ability to integrate into existing operational structures. The significant contract value and potential for an extended five-year involvement make it an appealing prospect for firms looking to consolidate their presence in the educational services sector within the UK regions specified.

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Notice Information

Notice Title

QEGSMAT - Cleaning Services Tender

Notice Description

QEGSMAT are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time.

Lot Information

Lot 1

The QEGSMAT is standards driven; it aims to provide world-class education and care that allows every young person to reach their potential; it recognises the importance of teaching and learning. It operates a robust school improvement system, with the ultimate aim of doing something exceptional for young people in our area. All young people will be safe and all will be supported, whatever their needs. The Trust is comprised of 3 Secondary and 2 Primary Schools, based in the Derbyshire and Staffordshire areas - however, one Secondary School is excluded from the process. QEGSMAT are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time. The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 24 May 2025. Full details will be included in the Invitation to Tender. TUPE regulations apply to this contract, which involves the transfer of all existing cleaning staff, including those who may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04adc1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042437-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£2,024,750 £1M-£10M
Lots Value
£2,024,750 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,024,750 £1M-£10M

Notice Dates

Publication Date
23 Jul 20251 years ago
Submission Deadline
22 Nov 2024Expired
Future Notice Date
Not specified
Award Date
22 May 20251 years ago
Contract Period
24 May 2025 - 23 May 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
QEGSMAT
Additional Buyers

Castle View Primary School

Chellaston Academy

City of Derby Academy

Queen Elizabeth’s Grammar School

Springfield Junior School

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBYSHIRE
Postcode
DE6 1EP
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Derbyshire Dales
Electoral Ward
Ashbourne North
Westminster Constituency
Derbyshire Dales

Supplier Information

Number of Suppliers
1
Supplier Name

Maxim Facilities Management Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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