Cleaning Services Contract - Southbury Primary School

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04adc4-2024-10-18T14:13:59+01:00",
    "date": "2024-10-18T14:13:59+01:00",
    "ocid": "ocds-h6vhtk-04adc4",
    "initiationType": "tender",
    "tender": {
        "id": "SSC SBPS CLN 04_25",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cleaning Services Contract - Southbury Primary School",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "SSC Partnership an Agent on behalf of Southbury Primary School are currently out to tender for the provision of cleaning services. Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project.The deadline for submissions of the tender will be 19th November 2024. A supplier site visit will take place on Wednesday 30th October at 8am. Please allow sufficient time to make your return as late returns will not be permitted.Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.",
        "lots": [
            {
                "id": "1",
                "description": "The contract will be for the provision of outsourced cleaning services to the Client Southbury Primary School, Swansea Road, Enfield EN3 4JL, including daily cleaning, and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and communal spaces. The Company must provide effective management and operational level communication regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services. The Tenderer shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.Tender submissions should clearly demonstrate:A thorough understanding of the Scope of WorkAbility to deliver the services required in line with all TUPE information, and have a flexible approachTechnical expertise and relevant experienceBest value for moneySuitability for the undertaking of the work.Procedures and practices which will be utilised to ensure quality and compliance with the specification.Arrangements will be made for Tenderers to visit the School and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on Wednesday 30th October at 8am. Tenderers should limit their attendance to two representatives. Tenderers will not be able to take photographs during site visits without the consent of the Client. Please register for the site visit through the correspondence functionality on the tendering portal (https://in-tendhost.co.uk/sscpartnership), including the name and roles of the representatives who will be attending by no later than 12 noon, 29th October 2024Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.Desirable characteristics are elements of the tender which are to be scored by the Client.Tenders and all associated documents must be submitted electronically via the e tendering portal: https://in-tendhost.co.uk/sscpartnership. Tenderers that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at support@in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.",
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Tenderer shall be prepared to commence the service on 1st April 2025. The duration of the contract will initially be for a period of 36 Months (3 Years) followed by an optional extension of 24 Months (2 Years)."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919000",
                        "description": "Office, school and office equipment cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI54"
                    }
                ],
                "deliveryLocation": {
                    "description": "Southbury Primary School, Swansea Road, Enfield EN3 4JL."
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/sscpartnership",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Full details are stated within the tender documentation.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The contract performance will be assessed using Key Performance Indicators which are stated within the tender documents and draft contract."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-11-19T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-05-19T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2024-11-19T12:01:00Z"
        },
        "bidOpening": {
            "date": "2024-11-19T12:01:00Z",
            "address": {
                "streetAddress": "Formal opening ceremony. 12 Nelson Street, Southend-on-sea SS1 1EF."
            }
        },
        "hasRecurrence": false,
        "reviewDetails": "A request in writing can be issued directly to SSC by email to procurement@sscpartnership.co.uk . A response will be provided within 15 working days."
    },
    "parties": [
        {
            "id": "GB-FTS-127537",
            "name": "Southbury Primary School C/o SSC Partnership Limited",
            "identifier": {
                "legalName": "Southbury Primary School C/o SSC Partnership Limited"
            },
            "address": {
                "streetAddress": "12 Nelson Street",
                "locality": "Southend on sea",
                "region": "UKH31",
                "postalCode": "SS1 1EF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1702333880",
                "email": "procurement@sscpartnership.co.uk",
                "url": "https://in-tendhost.co.uk/sscpartnership"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://in-tendhost.co.uk/sscpartnership",
                "buyerProfile": "https://in-tendhost.co.uk/sscpartnership",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-124",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
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    ],
    "buyer": {
        "id": "GB-FTS-127537",
        "name": "Southbury Primary School C/o SSC Partnership Limited"
    },
    "language": "en"
}