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Generator Maintenance with the provision for Emergency Generator replacement

Cardiff University

This public procurement record has 2 releases in its history.

Award

21 Mar 2025 at 14:20

Award Notice
Tender

23 Oct 2024 at 09:22

Tender Notice
Summary of the contracting process

Cardiff University has completed a procurement process for "Generator Maintenance with the provision for Emergency Generator replacement." This procurement falls under the industry category of repair and maintenance services of generators (CPV code: 50532300). The contract includes services such as Planned Preventative Maintenance (PPM), Reactive Maintenance, emergency call-out visits, and remedial works, along with the supply of temporary generator sets and fuel tanks. Key dates included the completion of procurement document access by 22nd November 2024, site visits on 26th November 2024, and a contract signed on 17th March 2025. The procurement method used was an open procedure, and it is covered by the Government Procurement Agreement (GPA). The contract was awarded to POWER ELECTRICS (BRISTOL) LIMITED on 21st March 2025, with a contract value of GBP 1,500,000.

This tender presents significant opportunities for businesses specialising in generator maintenance and emergency services. Companies capable of providing comprehensive maintenance solutions, including both planned and reactive services, are well-suited to compete for such contracts. The tender also offers potential revenue streams through additional chargeable services for emergency replacements and equipment upgrades. SMEs, like the awarded supplier POWER ELECTRICS (BRISTOL) LIMITED, can leverage this type of contract to expand their market presence within the university sector, particularly those based in the UK and familiar with the requirements of large educational institutions. The focus on quality and cost as award criteria provides a balanced opportunity for businesses to showcase their value propositions.

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Notice Information

Notice Title

Generator Maintenance with the provision for Emergency Generator replacement

Notice Description

The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.

Lot Information

Lot 1

The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.

Options: In the event that any backup LV generator set or associated equipment (such as Automatic Transfer Switches, control panels, or fuel systems) is deemed beyond economic repair or reaches the end of its operational life, the supply and installation of replacement generator sets and related equipment will be considered an additional chargeable item. The contractor will provide a detailed proposal outlining the cost of replacement units, including all labour, materials, delivery, and commissioning. This will be subject to the university's approval before any work is undertaken. Additionally, any upgrades to enhance system capacity or efficiency will also fall under this category.

Renewal: 2 x 12 month extension options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04b05d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010720-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50532300 - Repair and maintenance services of generators

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,500,000 £1M-£10M

Notice Dates

Publication Date
21 Mar 20251 years ago
Submission Deadline
5 Dec 2024Expired
Future Notice Date
Not specified
Award Date
17 Mar 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
October 2029

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF24 0DE
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Adamsdown
Westminster Constituency
Cardiff East

Supplier Information

Number of Suppliers
1
Supplier Name

POWER ELECTRICS (BRISTOL) LIMITED

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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