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Planned Preventative Maintenance for Refrigeration, Air Conditioning and Air Handing Units, including Chillers and Drug Fridges

North Cumbria Integrated Care NHS Foundation Trust

This public procurement record has 2 releases in its history.

Award

28 Jan 2025 at 11:08

Award Notice
Tender

30 Oct 2024 at 09:34

Tender Notice
Summary of the contracting process

North Cumbria Integrated Care NHS Foundation Trust has issued a contract for Planned Preventative Maintenance for Refrigeration, Air Conditioning, and Air Handling Units, including Chillers and Drug Fridges. This service contract, classified under CPV code 50730000, aims to ensure the Trust’s equipment operates safely and efficiently across the entire Cumbria region. The procurement stage is complete, with Carlisle Refrigeration Ltd being awarded the contract on 27th January 2025. Key aspects include a full maintenance service covering labour and travel costs for all repairs, and the contract considers parts as chargeable. Emergency call-outs and adherence to service level agreements (SLAs) are critical, and the wide geographical coverage of Cumbria means that service delivery must be consistent across all locations. For any appeals regarding this award, there is a stipulated standstill period as per Public Contracts Regulations 2015.

This tender offers a significant opportunity for businesses specialising in repair and maintenance services, particularly those experienced with refrigeration, air conditioning, and HVAC systems. Companies capable of providing reliable, efficient services and handling emergency call-outs over a broad geographic area will find this contract particularly suitable. Small to medium-sized enterprises (SMEs) like Carlisle Refrigeration Ltd, which won the contract, demonstrate that niche specialists have strong competitive potential. Businesses looking to partner or sub-contract work within the Cumbria region might also explore collaboration opportunities to enhance service provision under similar contracts.

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Notice Information

Notice Title

Planned Preventative Maintenance for Refrigeration, Air Conditioning and Air Handing Units, including Chillers and Drug Fridges

Notice Description

North Cumbria Integrated Care NHS Foundation Trust is seeking a pre-planned contract to ensure their equipment is kept in a safe and reliable working order and operating with optimum efficiency. A full maintenance service and repair contract to include labour and travel costs for all repairs is required. Parts will be chargeable. Labour and travel costs may be charged if no fault is found following inspection/repair, which will be scored as part of the tender evaluation (details of how this will be evaluated is in the Tender Information Document). Ad-hoc work is not guaranteed business and the Client reserves the right to instruct alternative companies to carry out ad-hoc work if necessary. It is important to note the wide geographical area covered under the contract, which includes the whole of Cumbria. Emergency call outs and SLAs must be adhered to at all times and for all sites regardless of the location.

Lot Information

Lot 1

North Cumbria Integrated Care NHS Foundation Trust is seeking a pre-planned contract to ensure their equipment is kept in a safe and reliable working order and operating with optimum efficiency. A full maintenance service and repair contract to include labour and travel costs for all repairs is required. Parts will be chargeable. Labour and travel costs may be charged if no fault is found following inspection/repair, which will be scored as part of the tender evaluation (details of how this will be evaluated is in the Tender Information Document). Ad-hoc work is not guaranteed business and the Client reserves the right to instruct alternative companies to carry out ad-hoc work if necessary. It is important to note the wide geographical area covered under the contract, which includes the whole of Cumbria. Emergency call outs and SLAs must be adhered to at all times and for all sites regardless of the location.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04b270
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002794-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

39717200 - Air-conditioning appliances

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

50710000 - Repair and maintenance services of electrical and mechanical building installations

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£94,869 Under £100K

Notice Dates

Publication Date
28 Jan 20251 years ago
Submission Deadline
29 Nov 2024Expired
Future Notice Date
Not specified
Award Date
27 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Cumbria Integrated Care NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLD11 West Cumbria, TLD12 East Cumbria
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

Carlisle Refrigeration Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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