Notice Information
Notice Title
Electoral Management Software
Notice Description
An electoral management software system. The service is for the provision of software in order to run elections and electoral registration within legislation and good practice. Oxford City Council is the democratically elected body for Oxford with 48 Councillors. The Council is committed to providing accountability and effectiveness of its service delivery through its scrutiny, audit and area committees.The Council is a District Council, with responsibilities for running local planning, housing, environmental health, electoral registration, waste collection, leisure and parks services, markets and fairs, tourism and cemeteries for the city of Oxford.In partnership with other public, private, and voluntary agencies the Council provides a wide range of services for approximately 140,818 residents and approximately 55,238 households spread over 24 wards. (Figures as of 2021 Census).
Lot Information
Lot 1
This Contract is for the provision of software in order to run elections and electoral registration within legislation and good practice.
Renewal: Option to renew for 24 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04c131
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/038620-2024
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
48100000 - Industry specific software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 29 Nov 20241 years ago
- Submission Deadline
- 6 Jan 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- OXFORD CITY COUNCIL
- Contact Name
- Ola Oyebamiji
- Contact Email
- ooyebamiji@oxford.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- OXFORD TOWN HALL, ST ALDATE’S
- Postcode
- X11 BXO
- Post Town
- Not specified
- Country
- Not specified
-
- Major Region (ITL 1)
- Not specified
- Basic Region (ITL 2)
- Not specified
- Small Region (ITL 3)
- Not specified
- Delivery Location
- TLJ1 Berkshire, Buckinghamshire and Oxfordshire
-
- Local Authority
- Not specified
- Electoral Ward
- Not specified
- Westminster Constituency
- Not specified
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04c131-2024-11-29T14:29:05Z",
"date": "2024-11-29T14:29:05Z",
"ocid": "ocds-h6vhtk-04c131",
"description": "Please see tender documents",
"initiationType": "tender",
"tender": {
"id": "OCC000585",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Electoral Management Software",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "48100000",
"description": "Industry specific software package"
},
"mainProcurementCategory": "goods",
"description": "An electoral management software system. The service is for the provision of software in order to run elections and electoral registration within legislation and good practice. Oxford City Council is the democratically elected body for Oxford with 48 Councillors. The Council is committed to providing accountability and effectiveness of its service delivery through its scrutiny, audit and area committees.The Council is a District Council, with responsibilities for running local planning, housing, environmental health, electoral registration, waste collection, leisure and parks services, markets and fairs, tourism and cemeteries for the city of Oxford.In partnership with other public, private, and voluntary agencies the Council provides a wide range of services for approximately 140,818 residents and approximately 55,238 households spread over 24 wards. (Figures as of 2021 Census).",
"lots": [
{
"id": "1",
"description": "This Contract is for the provision of software in order to run elections and electoral registration within legislation and good practice.",
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "Option to renew for 24 months"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48100000",
"description": "Industry specific software package"
},
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKJ1"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"written"
],
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Bidders responding to this opportunity should carefully consider how their response can align with the Council's corporate priorities (2024 - 2028):* Good, affordable homes* Strong, fair economy* Thriving communities* Zero carbon Oxford* A well-run CouncilAs a minimum, we expect Bidders to respond with market leading pricing structures which reflect the scope of the commercial opportunities we offer. Additionally, where there is an opportunity for a sustainable solution, Bidders are strongly encouraged to offer such solutions, where permitted within the scope of the specification. The principal aim of the tender process is to appoint a single Bidder to the Council who will deliver both financial and efficiency benefits.",
"appliesTo": [
"supplier"
]
}
]
},
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2025-01-06T12:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2025-03-07T23:59:59Z"
}
},
"awardPeriod": {
"startDate": "2025-01-06T12:00:00Z"
},
"bidOpening": {
"date": "2025-01-06T12:00:00Z",
"address": {
"streetAddress": "https://in-tendhost.co.uk/oxfordcc"
}
},
"hasRecurrence": false,
"reviewDetails": "N/A"
},
"parties": [
{
"id": "GB-FTS-131632",
"name": "Oxford City Council",
"identifier": {
"legalName": "Oxford City Council"
},
"address": {
"streetAddress": "X1 1BXO",
"locality": "Oxford Town Hall, St Aldate's",
"region": "UKJ1",
"postalCode": "X1 1BXO",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Ola Oyebamiji",
"email": "ooyebamiji@oxford.gov.uk",
"url": "https://in-tendhost.co.uk/oxfordcc"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.oxford.gov.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-131633",
"name": "high court",
"identifier": {
"legalName": "high court"
},
"address": {
"locality": "london",
"postalCode": "wc2a 2ll",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 2079476000",
"email": "RCJ.DCO@justice.gov.uk"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-131632",
"name": "Oxford City Council"
},
"language": "en"
}