Award

www.lsbu.ac.uk

LONDON SOUTH BANK UNIVERSITY

This public procurement record has 1 release in its history.

Award

10 Dec 2024 at 17:15

Summary of the contracting process

London South Bank University has awarded a contract for the migration of its financial services system, U4ERP (Unit4 Enterprise Resource Planning), from on-premises infrastructure to a vendor-managed cloud solution. This procurement falls under the IT services category, specifically consulting, software development, Internet, and support services. The contract includes the implementation of a compatible invoice capture tool, as well as support, maintenance, and hosting in Unit4's cloud. The procurement was conducted using a limited method without prior publication of a call for competition. The relevant contracting authority for this process is London South Bank University, located at 103 Borough Road, London, SE1 0AA. The contract was finalised and signed on 10 December 2024, with the most recent information pointing to the review details dated 19 December 2024.

This tender presents a significant growth opportunity for businesses specialising in cloud-based IT solutions and financial management software. The migration of a vital financial system such as U4ERP to the cloud will demand expertise in software-as-a-service (SaaS) platforms and seamless integration of various university systems like student records and payroll. This project is particularly suited for established IT service providers with experience in public sector contracts, given the technical complexity and the critical nature of the services required. Moreover, businesses offering robust support and maintenance services could find potential long-term partnerships, as the contract emphasises ongoing service provision.

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Notice Title

www.lsbu.ac.uk

Notice Description

Award of a contract without prior publication of a call for competition in OJEU. This notice covers the migration of a financial services system from on premise infrastructure to a vendor managed cloud solution and the implementation of a compatible invoice capture tool.

Lot Information

Lot 1

The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT application as it provides accounting functionality which enables budget allocation and financial management across the whole university. It is also the system that manages the Procure to Pay process; Sales invoicing; Accounts Payable and Receivable, Fixed asset accounting; MTD submission application; VAT; management and financial reporting and interfaces with other key university systems e.g. student records system, accommodation system and payroll system. Included in the contract is also e-invoicing functionality, support and maintenance and hosting in Unit4's cloud.

Procurement Information

Award of a contract without prior publication of a call for competition in the cases listed below * U4ERP is the currently used system and is moving into the cloud, due to ending of on-premises support. Explanation: This award is lawful in accordance with the regulation 32(2)(b)(ii) because the competition is absent for technical reasons. The university has used the Unit4 application for over 20 years, and the system is an essential part of the university's infrastructure, such that any down time or system failure would have a detrimental effect on the running of the university. At the present time it would be impossible for the university to procure an alternative economic operator to provide the full range of services within a suitable timeframe and without detrimentally impacting the operations of the university. The application is currently hosted on premises; the support for on premises solutions is ending shortly which requires a SaaS contract.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c628
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039820-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
LONDON SOUTH BANK UNIVERSITY
Contact Name
Liz Lumgair
Contact Email
procurement@lsbu.ac.uk
Contact Phone
+44 2078157815

Buyer Location

Locality
LONDON
Postcode
SE1 0AA
Post Town
South East London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London

Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
1
Supplier Name

UNIT4 BUSINESS SOFTWARE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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